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HomeMy WebLinkAbout08.i EDB ITB# 2024-25-A03 Doctors Lake Drive Forcemain Improvements Project EXECUTIVE SUMMARY AGENDA ITEM: Proposed award of contract to EZ Contracting LLC. for the Doctors Force Main Improvements CCUA Bid No.: 2024/2025-A03 CCUA Project No: 2021-147 CCUA Finance No. 21016RR Date: July 29, 2025 BACKGROUND: CCUA is seeking approval to enter a contract with EZ Contracting LLC. to complete the Doctors Force main Improvements Project. These improvements primarily involve the construction of a new 12-inch diameter force main along the southerly right-of-way of Doctor's Lake Drive to transmit the anticipated flows from the newly constructed Lift Station No. 2. The construction documents include the following components: • Install approximately 3,368 linear feet (LF) of new 12" force main PVC DR-18 by open cut. • Install approximately 589 LF of new 12-inch force main FPVC DR-18 by horizontal directional drill (HDD). • Extension of a new 6" force main across and along Doctors Lake Drive and connection to a new 12" force main. • Disconnection of the existing 4-inch force main from the existing pipes and reconnection into the proposed 12-inch force main. • Install associated fittings,valves, and accessories with the new force main installation as indicated on the construction plans. • Complete restoration of roadways, fencing, and vegetation as necessary for the installation of the forcemain. • Complete maintenance of traffic and sedimentation control as necessary for the installation of the forcemain. On June 16, 2025, staff publicly advertised the above-referenced project on CCUA's OpenGov Procurement Portal and in the Florida Times-Union. During the bid opening on July 14, 2025, CCUA received eight (8) bids. The engineer of record reviewed references and submitted information from the lowest bidder and recommended awarding the project to the qualified, responsive, and responsible lowest bidder, EZ Contracting LLC. //DP(Author) //AW,JP,AE(Review) //PS(Final) $id Tabulation Summa(y EZ Contracting LLC. $1,397,367.50 Ferreira Construction $1,529,940.66 DB Civil Construction $1,607,965.00 TB Landmark Construction,Inc $1,614,281.00 TG Utility Company, Inc $1,636,567.00 Jax Utility Management, Inc. $1,726,406.00 JB Coxwell Contracting, Inc. $1,773,241.00 United Brothers Development Corp. $2,232,302.45 BUDGET: The Doctor's Lake Forcemain Improvements budget is included with the $7,000,000.00 Lift Station # 2 and#3 project budget. The Remaining funds available for the implementation of the forcemain construction project is $2,022,687.48. A summary of the project budget is shown on the table below. Budget Summary Table gl Dr. Lake Project Funds EZ Contracting Lift Station No. Forcemain Remaining for Funds Total Project Budget LLC Bid &No. 3 Costs Engineering Forcemain Remaining Cost Construction Amount F ■ $7,000,000.00 $4,804,585.01 $172,727.52 $2,022,687.48 $1,397,367.50 $625,319.97 RECOMMENDATION: Staff respectfully request the Board of Supervisors' approval and authorize the execution of the contract with EX Contracting LLS, for the construction of the Doctor's Lake Drive Forcemain Improvements for a total cost of$1,397,367.50. Staff also request the Board of Supervisors' approval of deductive change orders and owner-direct purchase orders to save sales taxes on major materials and equipment,as authorized by the Executive Director or his designee and as recommended by the Chief Engineer.In addition, staff also requests approval of the attached Bid Documents. ATTACHMENTS: Florida Times-Union Advertisement Pre-Bid Meeting Sign-In Sheet Bid Opening Sign-In Sheet //DP(Author) //AW,JP,AE(Review) //PS(Final) Engineer of Record Recommendation //DP(Author) //AW,JP,AE(Review) //PS(Final) LOCALIQ FLORIDA PO Box 631244 Cincinnati, OH 45263-1244 INVITATION TO BID AFFIDAVIT OF PUBLICATION NOTICE IS HEREBY GIVEN THAT Cloy County Utility Authority (CCUA), Clay County, Florida, will be accepting sealed bids For ITB# 24/25-A03 Doctors Lake Drive Forcemain Improvements which will be received until Anuelia Wilson 2:00 P.M.(EST),July 14,2025. Accounts Payable The complete Solicitation package can be obtained by visiting: Clay County Utility Auth httpprecum pm reent.ogov.com/portaUdayulility. 3176 Old Jennings RD Submissions must be posted to the CCUA OpenGov E-Procuremenl Portal located at httpaprOCUrement.opengov.com/pertaticley_ujtlay. Hord copies Middleburu FL 32068-3907 will not be accepted. A Pre-Bid Meeting will be held on Tuesday, June 23, 2025, at 10:00 A.M. (EST) at the following location: 3176 Old Jennings Rood, Middleburg, FL 32068 STATE OF WISCONSIN, COUNTY OF BROWN All questions or concerns regarding this Solicitation must be submitted on the CCUA OpenGov E-Procurement portal hitp prGetiremCnljapngov.Cam/partetlClQyuy prior to 12:00 P.M. (EST)on June 30,2025.Late questions may be answered at the discretion of CCUA.All responses to questions will be uploaded to the Portal and issued in an Addendum on July 14,2025.CCUA reserves the right to change the time and date of the Pre-Bid Meeting,the Bid Opening Date and Time,to waive Before the undersigned authority personally appeared, who formalities in any solicitation,to reject any or all submittals with or without cause,and/or to accept the submittal or any portion thereof that,in CCUA's on oath says that he or she is the Legal Coordinator of The sole and absolute iudgment,will be in the best interest CCUA 11,162985 7/6/25 Florida Times-Union, published in Duval and Clay Counties, Florida;that the attached copy of advertisement, being a Govt Bids& Proposals, was published on the publicly accessible website of Duval and Clay Counties, Florida, or in a newspaper by print in the issues of, on: 07/06/2025 Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes. Subscribed and sworn to before me, by the legal clerk, who is personal! : o.n n to me, on 07/06/2025 Legal Clerk.--n /v � �1 j� Notary. State of WI, County ol-Brown My commission expires Publication Cost: $99.12 Tax Amount: $0.00 Payment Cost: $99.12 Order No: 11462985 #of Copies: Customer No: 759750 1 PO#: ITB#24/25-A03 THIS IS NOT AN INVOICE! Plcasc rlo not use this/ornt tor pcn•nuait remillancc. MARIAH VERHAGEN Notary Public State of Wisconsin I -' Page 1 of 1 , �rx ",1 NON-MANDATORY PRE-BID MEETING SIGN-IN SHEET DOCTORS LAKE DRIVE FORCEMAIN IMPROVEMENTS CCUA Bid No. 24/25-A03 Date: June 23, 2025 10:00 A.M. (EST) Name Company E-Mail Address Darrin G. ParkerVr-.VClay County Utility Authority dgparker(c�clayutility.org Joseph Paterniti Clay County Utility Authority jpaterniti©clayutility.org Angelia Wilson04•AiClay County Utility Authority awilson©clayutility.org Courtney Hinson `.J Clay County Utility Authority chinsonAclayutility orq Claire Smith Clay County Utility Authority csmith(c�clavutilitv.org Zachary Loeb Clay County Utility Authority zloeb@clavutility.org PrA)\ —5-6 Nr13CYN -- G LO\m -k c.enStrudrirr;Zrx. cam',+€„-l-b1 on d(-> ••Cln--1 AltOcti A 6?(I 2-1-061,4r6 Eit(itke-orn _7 dioNariZqWeriC 6VIA_--- Li 3 II ,Yr' d? Scs/Ons 8e56.17 Si 7 2,'Mh civil 6rouP 6.5t/ono¢'.7,$) 2 a besch .P„d,sf,'l,•M . co,-) kali W//q J/ T,�• 6.xive,G ui 7`/4c/i/9,.. . es-J14.4.4//q T,7 CO_ //coP9 6(1. Itigs,N4r2 e2 c i' 1ccti"c LLc F7 ® EZ4PtQrUcl* •% cam -=\ BID OPENING SIGN-IN SHEET DOCTORS LAKE DRIVE FORCEMAIN IMPROVEMENTS CCUA Bid No. 24/25-A03 Date: July 14, 2025 2:00 P.M. (EST) Name Company E-Mail Address Angelia Wilson Clay County Utility Authority awilson@clayutilitv.org Joseph Paterniti Clay County Utility Authority jpaterniti@clayutility.org Darrin Parker Clay County Utility Authority dgparker@clayutilitv.org Claire Smith Clay County Utility Authority csmith@clayutility.org Courtney Hinson Clay County Utility Authority chinson@clayutility.org Ashton Thigpen TB Landmark Construction ashtont@tblandmark.com Lynette Ward DB Civil Construction estimating@dbcivilconstruction.com Rob Paulger JB Coxwell estimating@jbcoxwell.com Anne Marie James Jax Utilities Management amjames@jaxum.com Ed Zausch EZ Contracting EZ@EZContractingFL.com Jared Simcox External Contractor Alvaro Rios T.G. Utility Company estimating@tgutility.com 0 FOUR WATERS ENGINEERING, INC. 324 6th Avenue North 0 Jacksonville Beach, FL 32250 (904) 414-2400 Office July 28, 2025 Sent Electronically Mr. Jeremy D. Johnston, P.E., MBA, Executive Director, and Governing Board Clay County Utility Authority 3176 Old Jennings Road Middleburg, FL 32068 Re: Engineer's Recommendation of Award Doctors Lake Drive Forcemain Improvements CCUA Project No. 2021-147; CCUA Bid No. 24/25-A03 Clay County Utility Authority Four Waters Engineering, Inc. Project No. 22-1013 Dear Mr. Johnston and Governing Board Members: On July 14, 2025 after 2:00 p.m. the Clay County Utility Authority reviewed bids for the Doctors Lake Drive Forcemain Improvements project. A total of eight(8) bids were received, which ranged from a low of$1,397,367.50 to a high of$2,232,302.45. (see attached Certified Bid Tabulation).The low bidder for the project was EZ Contracting LLC of Tampa, Florida. We have contacted two (2) of EZ Contracting LLC. references who have provided positive feedback on their ability. We discussed their projects, along with the Doctors Lake Drive Forcemain Improvements project. There were no potential problems or concerns identified after the second reference, and it appears that EZ Contracting LLC. has the requisite experience and resources to successfully complete the project. It is our recommendation that the CCUA's Doctors Lake Drive Forcemain Improvements project be awarded to EZ Contracting LLC. in the low bid amount of$1,397,367.50 We look forward to providing construction administration services on the project. Contact me if you have any questions. Sincerely yours, Four Waters Engineering, Inc. Dwaine R. Falls, P.E. Principal Engineer Enclosure 324 6th Avenue North I Jacksonville Beach, Florida I www.4WEng.com 1904-414-2400 Doctors Lake Drive Forcemain Improvements CERTIFIED BID TABULATION Clay County Utility Authorization Bids Received by 07/14/2025 at 2:00 pm CCUA Project No. 2021-147 Page 1 of 1 CCUA Bid No. 24/25-AO3 Four Waters Engineering, Inc. Project No. 22-1013 R 1144 By: 1 2 3 4 5 6 7 8 EZ Contracting Ferreira DB Civil T B Landmark T.G. Utility Jax Utilities JB Coxwell United LLC Construction Construction Construction Company, Inc Management Contracting Inc Brothers Co. Inc Inc Inc Development Corp Total Bid $1,397,367.50 $1,529,940.66 $1,607,965.00 $1,614,281.00 $1,636,567.00 $1,726,406.00 $1,773,241.00 $2,232,302.45 Amount 324 6th Avenue North I Jacksonville Beach, Florida I www.4WEng.com 1904-414-2400