HomeMy WebLinkAbout04.a Minutes 071525 MINUTES
CLAY COUNTY UTILITY AUTHORITY
July 15, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman Lebesch offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. McCall, and Mrs.
Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Chief Human Resource Officer
Kim Richardson, Assistant Chief Operations Officer, General Superintendent Distribution & Collection David
Rawlins, Procurement Manager Angelia Wilson, Service Availability Manager Melisa Blaney, Customer
Service & Billing Manager Diana Strickland, Communication & Public Relations Specialist Ashley Taliaferro,
Administrative Assistant Operations Alicia Ellis, Administrative Assistant Engineering Annecia Asberry, Buyer
1 Claire Smith, Courtney Hinson, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Annecia Asberry—5 years
b. TJ McLendon— 10 years
c. Melisa Blaney—20 years
d. Gary Church- 50 years
Executive Director Jeremy Johnston introduced and presented a certificate to Administrative Assistant
Engineering Annecia Asberry, Chief Operator Wastewater TJ McLendon, and Service Availability
Manager Melisa Blaney acknowledging their years of service with CCUA. Mr. Johnston also presented
a plaque to Chief Water/Wastewater Maintenance Coordinator Gary Church who has been employed by
CCUA and its predecessors for fifty years. A reception in Mr. Church's honor was held after the
meeting with members of the Board, coworkers, family, and friends in attendance.
Item No. 5 - Proclamation recognizing and commemorating the dedicated professionals of Clay County Utility
Authority who have served 25 years or more
Communication & Public Relations Specialist Ashley Taliaferro read the Proclamation recognizing and
commemorating the dedicated professionals of the Clay County Utility Authority who served twenty-five years
or more. A plaque with the names of former employees who have achieved at least twenty-five years of service
will be placed in the Administrative office and Maintenance Facility. After discussion, Mr. Bourre moved,
seconded by Mr. McCall, and carried 5-0, to approve execution of the Proclamation, as presented.
July 15, 2025
Item No. 6—Approval of Minutes
a. Joint Audit/Finance &Personnel Committee Meeting, July 1, 2025
b. Board of Supervisors Regular Meeting, July 1, 2025
After discussion, Vice-Chairman McNees moved, seconded by Mrs. Taylor, and carried 5-0, to approve
the minutes of the July 1, 2025, Joint Audit/Finance & Personnel Committee Meeting and Regular
Meeting.
Item No. 7—Approval of Consent Agenda
After discussion, Mrs. Taylor moved, seconded by Vice-Chairman McNees, and carried 5-0, to approve the
Consent Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $3,671,168.79
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 4 to Continuing Services Contract RFQ
2023/2024-A07 with Armstrong Fence Company for Fencing Supplies and
Installation at the Administration Building
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
7. Approval of Consent Items—Lebesch
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement CU24/25-22 — Water Service to 2713 County Road 220 (Iglesia
De Dios Evangelio Completo Jacksonville, FL Inc.)— 1.5 ERC's water, 1.5 ERC's AWS,
1.5 ERC's SJRWMD, 1.5 ERC's debt service - $4,984.46
2) Developer Agreement KU24/25-33 — Water Service to 3416 Peoria Road (Lona Wilkes
Behannon) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$5,889.35
3) Developer Agreement MU24/25-17 — Hyland Trail Amenity Center — 3905 Verbena
Parkway (Creekview GP, LLC) — 11.50 ERC's water, 4.50 ERC's wastewater, 7.50
ERC's reclaimed, 11.50 ERC's AWS, 11.50 ERC's SJRWMD, 4.50 ERC's debt service -
$54,880.15
July 15, 2025
Item No. 8—Customer Account Adjustments -None
Item No. 9—Business discussed at Committee Meetings -None
Item No. 10—Executive Director's Business
a. Proposed Professional Service Agreement with Savvy Partner, LLC, DBA Fisher Agency for the
Redesign of our Public Website and the Development of a new Internal Intranet
Mrs. Taliaferro and Procurement Manager Angelia Wilson presented a proposed Professional Service
Agreement (PSA) with Savvy Partner, LLC, DBA Fisher Agency for the Redesign of CCUA's Public
Website and the Development of a new Internal Intranet. Staff conducted an in-depth evaluation of
qualified vendors for the redesign of the public facing website and the development of a new internal
intranet. The current website is outdated and does not meet modern standards for accessibility, usability,
or customer service. After careful consideration, staff selected Fisher Advertising as the vendor that best
aligns with CCUA's goals. Their proposal offers a strong combination of features, relevant experience in
the public sector, and cost-effective value, making them a clear choice to lead our digital transformation
efforts. The proposed fees for services will be paid for using $80,000 in reallocated funds from the FY
2024/2025 budget. After discussion, Mrs. Taylor moved, seconded by Vice-Chairman McNees, and
carried 5-0, to approve execution of the PSA, as presented.
b. Public Outreach: 2025 Highlights &Future Strategy
Mrs. Taliaferro provided a report on CCUA's Public Outreach: 2025 Highlights & Future Strategy. This
report was for the Board's information, no action was requested or required on this item.
c. Other
Mr. Johnston informed the members staff will be hosting a tour of CCUA's facilities for the Suwannee
River Water Management District's Governing Board on August 19, 2025, at 9:00 A.M.
Item No. 11 —Legal Business
a. Memorandum—Leopard and Wilson IRMA Related Backflow Claims
b. Mediation Settlement Agreement—Andrew Leopard vs Clay County Utility Authority
c. Mediation Settlement Agreement—Jimmy Wilson vs Clay County Utility Authority
CCUA's General Counsel Grady Williams introduced Mark Husley, IV, Esq., Partner with the firm of
Ludwig & Hulsey PA, who addressed the Board regarding the history of these two claims and the
proposed mediated settlement of$85,000, each to be paid from CCUA's Self-Insurance Backflow Fund
to satisfy and conclude the litigation. After discussion, Vice-Chairman McNees moved, seconded by
Mrs. Taylor, and carried 5-0, to approve the Mediation Settlement Agreements for Andrew Leopard vs
Clay County Utility Authority and Jimmy Wilson vs Clay County Utility Authority, as presented.
d. Other-None
Item No. 12—Old Business/New Business
Chief Operations Officer Daryl Muse provided an update on the Administrative Office Expansion project.
Item No. 13 —Public Comment-None
July 15, 2025
Item No. 14— Supervisor Comments
Chairman Lebesch congratulated staff on their service milestones which were acknowledged today.
Item No. 15—Adjournment
Chairman Lebesch adjourned the meeting at 2:41 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
July 15, 2025