HomeMy WebLinkAbout05.a Minutes 080525 MINUTES
CLAY COUNTY UTILITY AUTHORITY
August 5,2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board meeting
room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg,Florida, on
the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr.Bourre offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch,Vice-Chairman McNees,Mr. Bourre,Mr. McCall,Mr. Hingst,and Mr. Petty
in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Chief Human Resource Officer Kim Richardson,
Assistant Chief Operations Officer/General Superintendent Distribution & Collection David Rawlins, Assistant Chief
Engineer Joe Paterniti, Service Availability Manager Melisa Blaney, Customer Service and Billing Manager Diane
Strickland, Risk & Safety Manager Stan Jurewicz, Procurement Manager Angelia Wilson, Communications and Public
Relations Specialist Ashley Taliaferro, Human Resource Generalist Summer Berndt, Contract & Procurement Specialist
Darrin Parker, Administrative Assistant Operations Alicia Ellis, Administrative Assistant Engineering Annecia Asberry,
High School Intern Reagan Hughes, and Grady H. Williams,Jr.,legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,July 15,2025
After discussion, Mr. Bourre moved, seconded by Mr. McCall, and carried 6-0, to approve the minutes of the
Regular Meeting held on July 15, 2025.
Item No. 5—Approval of Consent Agenda
After discussion, Mr. Hingst moved, seconded by Vice-Chairman McNees, and carried 6-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$6,003,176.74
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams,Jr. LL.M.
2) Request for Asset Disposal Authorization
3) Sole Source Designation—None
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Contract Assignment of Mittauer&Associates,Inc. to CPH Consulting, LLC, RFQ
No. 23/24-A01 Civil and Environmental Engineering Professional Services
2) Approval of Supplemental Agreements and Change Orders
a. Request Approval for Change Order to Sawcross,Inc. for the Governor's Park Wastewater
Lift Station and Reclaimed Pump Station Project
c. Approval of Financing Requests
1) John Kennelly—923 Washington Avenue
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds&Easements
1) Developer Agreement CU24/25-23 — Heartland Dental — 2524 County Road 220 (WMG
Acquisitions, LLC)—4 ERC's water, 2 ERC's wastewater,4 ERC's AWS,4 ERC's SJRWMD, 2
ERC's environmental impact, 2 ERC's debt service- $17,384.90
2) Developer Agreement CU24/25-24 — Middleburg Convenience Store and Car Wash — 2736 &
2366 Blanding Blvd (Aileron Middleburg, LLC) — 19 ERC's water, 15 ERC's wastewater, 19
ERC's AWS, 19 ERC's SJRWMD, 15 ERC's environmental impact, 15 ERC's debt service -
$107,668.45
3) Developer Agreement CU24/25-25 —Anejo Cocina Mexicana— 1660 Jeremiah Street, Suite 201
(Clay Town Center Village LLC) — 21.254 ERC's water, 21.254 ERC's wastewater, 21.254
ERC's AWS, 21.254 ERC's SJRWMD, 21.254 ERC's debt service- $115,195.82
4) Developer Agreement CU24/25-26—Verde Vida All Day Cafe— 1660 Jeremiah Street, Suite 202
(Clay Town Center Village LLC) — 6.578 ERC's water, 6.578 ERC's wastewater, 6.578 ERC's
AWS, 6.578 ERC's SJRWMD, 6.578 ERC's debt service- $35,809.08
5) Developer Agreement GC24/25-7—Governors Park Subdivision Phase lA(Phase 3) - Consisting
of 250 Lots (CND-VP Laurelton, LLC) —250 ERC's water, 250 ERC's wastewater, 250 ERC's
reclaimed, 250 ERC's AWS, 250 ERC's SJRWMD, 250 ERC's debt service - $49,182.50
(Connection Fee Credits $595,010.00,Payment Received 5/7/25 $61,641.91)
6) Developer Agreement KH24/25-5 — Water Service to 6376 & 6372 Swarthmore Drive (Vuori
Homes, LLC) — 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's debt service -
$7,501.92
7) Developer Agreement KU24/25-35 —Water and Wastewater Service to 729 & 743 Florida Street
(FNC Homes Inc)—2 ERC's water, 2 ERC's wastewater, 2 ERC's AWS, 2 ERC's SJRWMD, 2
ERC's environmental impact,2 ERC's debt service- $23,712.81
8) Developer Agreement MU24/25-18 — Water Service to 2178 Winchester Road (Nicholas and
Kristen Kafka)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $5,405.68
9) Subordination Agreement — Clay County Utility Authority to Florida Depaitinent of
Transportation—(Keystone Heights RV Resort—State Road 100)
10) Grant of Easement—Wilford Preserve—Grantor—DFC Wilford,LLC
Item No. 6—Customer Account Adjustments-None
Item No. 7—Business discussed at committee meetings -None
Item No. 8—Executive Director's Business
a. 2025 Legislative Briefing by Christopher Dawson with GrayRobinson
Executive Director Jeremy Johnston introduced Chris Dawson of GrayRobinson, P.A., who provided an overview of
the 2025 Legislative Session, reviewed the Office of the Governor and his Cabinet, Senate and House Leadership,
Special Sessions, the overall State budget, and current and future projected budget allocations. He also provided a
preview of the upcoming 2026 Legislative session. This report was for the Board's information only, no action was
requested or required on this item. Mr. Johnston expressed his appreciation for the efforts of Mr. Dawson and
GrayRobinson,P.A.
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b. 2025/2026 Tentative Budget
Chief Financial Officer Karen Osbourne presented the proposed 2025/2026 Fiscal Year Tentative Budget for approval
for advertisement purposes.After discussion,Vice-Chairman McNees moved, seconded by Mr. Petty, and carried 6-0,
to grant approval of the proposed 2025/2026 Fiscal Year budget for advertisement purposes, as presented by Ms.
Osbourne.
c. 2025/2026 Employee Benefits Renewal Summary—Brown&Brown
Chief Human Resource Officer Kim Richardson presented a 2025-2026 Employee Benefits Renewal Summary
outlining the options which will be available for CCUA employee's health insurance coverage renewal through
Florida Blue. She also reviewed the proposed renewals which included a 1.65% increase for medical coverage and no
rate increase for dental, life, and disability insurance. This report was for the Board's information only; no action was
requested or required on this item at this time.
d. Employee Handbook and Policy Revisions
Ms. Richardson presented the proposed Employee Handbook and Drug & Alcohol Policy revisions. Staff has
completed a comprehensive review and update of the Employee Handbook and the Drug & Alcohol Testing Program
Policy to ensure alignment with current organizational practices,regulatory requirements, and industry standards. The
revisions reflect the ongoing commitment to legal compliance, operational clarity, and employee engagement. The
new and updated sections addressed and included an Employee Appreciation Day; Dashcam Monitoring and Use of
CCUA Fleet Vehicles; Dress Code; CCUA Fleet Vehicle Boundary Restriction and Code of Ethics. The Drug &
Alcohol Testing Program was updated to align with our industry's best practices and to clarify procedures and
responsibilities across depaittitents and included revisions ensure clear guidance on testing types, employee rights,
and expectations. After discussion, Mr. Bourne moved, seconded by Mr. Hingst, and carried 6-0, to approve the
Employee Handbook and Drug&Alcohol Testing Program, as presented by Ms. Richardson.
e. Request for approval of a Public Records Management Policy and a Public Records Request Policy
Risk & Safety Manger Stan Jurewicz reviewed CCUA's proposed Public Records Management Policy and a Public
Records Request Policy.After discussion,Mr. Bourre moved, seconded by Mr. Hingst, and carried 6-0,to approve the
Public Records Management Policy and Public Records Request Policy, as presented.
f. Hazard Identification and Risk Assessment 2025
Mr. Jurewicz provided and reviewed the Hazard Identification and Risk Assessment(HIRA)2025 update. This report
was for the Board's information only,no action was requested or required on this item.
g. High School Intern Presentation
Human Resource Generalist Summer Berndt provided a presentation regarding CCUA's 2025 High School Intern
Program. This report was for the Board's information only;no action was requested or required on this item.
h. Professional Development and Training Program Presentation
Ms. Berndt provided an update on CCUA's Professional Development and Training Program. This report was for the
Board's information only;no action was requested or required on this item.
i. Proposed award of contract to EZ Contracting LLC for the Doctors Lake Drive Force Main Improvements
Assistant Chief Engineer Joe Paterniti and Procurement Manager Angelia Wilson presented a proposed award of the
contract for Bid No. 2024/2025-A03 - Doctors Lake Drive Force Main Improvements to EZ Contracting LLC. These
improvements primarily involve the construction of a new 12-inch diameter force main along the southerly right-of-
way of Doctor's Lake Drive to transmit the anticipated flows from the newly constructed Lift Station No. 2. On June
16, 2025, staff publicly advertised the project on CCUA's OpenGov Procurement Portal and in the Florida Times-
Union. During the bid opening on July 14, 2025, CCUA received eight (8) bids. The Engineer of Record, Dwaine
Falls,P.E of Four Waters Engineering, Inc. reviewed references and submitted information from the lowest bidder
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and recommended awarding the project to the qualified, responsive, and responsible lowest bidder, EZ Contracting
LLC. Staff requested approval and authorization for the execution of the contract with EZ Contracting LLC, for the
construction of the Doctors Lake Drive Force Main Improvements for a total cost of $1,397,367.50. Staff also
requested approval of the Bid Documents and future deductive change orders and owner-direct purchase orders to
save sales taxes on major materials, as authorized by the Executive Director or his designee and as recommended by
the Chief Engineer. After discussion, Vice-Chairman McNees moved, seconded by Mr. Petty, and carried 6-0, to
approve staff's recommendations as presented by Mr. Paterniti and Mrs. Wilson.
j. Executive Director Evaluation—Proposed Personnel Committee Meeting Date
Mr. Johnston proposed a Personnel Committee meeting be scheduled for Tuesday, September 2, 2025, at 1:00 P.M. to
review and discuss CCUA's Annual Report and the Executive Director's Evaluation. The Board WITHOUT
OBJECTION scheduled the Personnel Committee meeting as requested. The meeting will be advertised as required.
k. Other
Mr. Johnston reminded the members CCUA staff will be hosting a facility tour for the Governing Board of the
Suwannee River Water Management District on Tuesday,August 19,2025,beginning at 9:00 A.M.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business-None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Vice-Chairman McNees shared he will possibly be out of town and unable to attend the meeting on August 19,2025.
Chairman Lebesch expressed how much she appreciated staffs efforts working on the policy updates and thanked Ms.
Hughes for being a part of our High School Internship Program this year.
Item No. 13—Adjournment
Chairman Lebesch adjourned the meeting at 2:58 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
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