HomeMy WebLinkAbout04.a Minutes 081925 MINUTES
CLAY COUNTY UTILITY AUTHORITY
August 19, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Petty offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Mr. Bourre, Mr. Hingst, Mr. McCall, Mr. Petty, and Mrs. Taylor
in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Service Availability Manager
Melisa Blaney, Environmental Compliance Manager Heather Webber, Customer Service and Billing Manager
Diana Strickland, Risk & Safety Manager Stan Jurewicz, Communication & Public Relations Specialist Ashley
Taliaferro, Customer Service Supervisor Marla Champion, Billing Analyst Dawn Green, Environmental
Scientist Madison Lloyd, Human Resource Generalist Summer Berndt, Backflow & Grease Trap Administrator
Samantha Conner, Contract & Procurement Specialist Darrin Parker, Administrative Assistant Operations
Alicia Ellis, Administrative Assistant Annecia Asberry, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Dawn Green—20 years
b. 2025 Healthiest Employers of Florida
Executive Director Jeremy Johnston introduced and presented a plaque to Billing Analyst Dawn Green
in recognition of her twenty years of service. He also recognized CCUA's Wellness Team who received
an award for the Healthiest Employers of Florida.
Item No. 5 —Approval of Minutes
a, Board of Supervisors Regular Meeting,August 5, 2025
After discussion, Mrs. Taylor moved, seconded by Mr. Bourre, and carried, 6-0, to approve the minutes
of the August 5, 2025, Regular Meeting.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. Petty moved, seconded by Mr. Bourre, and carried 6-0, to approve the Consent Agenda as
follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
August 19, 2025
Warrants totaling $2,985,136.82
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 6 to Master Contract RFP No. 2021/2022-
A05 for TankRehab.com LLC to provide Ground Storage Tank Repairs at the Orange
Park South Water Treatment Plant(WTP), ITB No. 2021/2022-A28
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) National Cooperative Purchasing Alliance (NCPA) Contract No. 01-136 Systems and
Information Management Software and 01-164 Software Products and Services
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement CU24/25-28 — Water Service to 923 Washington Avenue -
Financed Connection (John Kennelly)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC debt service - $10,349.68 (Financed $10,047.68)
2) Developer Agreement KH24/25-7 — Water Service to 4730 SE 3rd Place (FNC Homes,
Inc.)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $2,981.76
3) Developer Agreement KU24/25-36 — Water Service to 298 College Drive (NCS COM
LLC)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $4,158.05
4) Developer Agreement MU24/25-19 — Bella Lago Subdivision Phase 2 — Consisting of
201 Lots (Meritage Homes of Florida, Inc.) — 201 ERC's water, 201 ERC's wastewater,
201 ERC's reclaimed, 201 ERC's AWS, 201 ERC's SJRWMD, 201 ERC's debt service -
$1,266,870.98 (deferred$1,110,135.06)
5) Developer Agreement MU24/25-20 — Asbury Creek Subdivision — Consisting of 170
Lots (Century Communities of Florida, LLC)— 170 ERC's water, 170 ERC's wastewater,
170 ERC's reclaimed, 170 ERC's AWS, 170 ERC's SJRWMD, 170 ERC's debt service -
$1,351,132.27 (deferred$938,920.20)
6) Developer Agreement MU24/25-21 —Bella Lago Subdivision Phase 2 — Consisting of 85
Lots (Mattamy Jacksonville, LLC) — 85 ERC's water, 85 ERC's wastewater, 85 ERC's
reclaimed, 85 ERC's AWS, 85 ERC's SJRWMD, 85 ERC's debt service - $535,798.59
(deferred$469,460.10)
7) Grant of Easement — Parcel No. 46-05-26-010301-000-00 (Cross Creek Offsite) —
Grantor—D.R. Horton, Inc. —Jacksonville
Item No. 7—Customer Account Adjustments
a. John W Kurz (Sylvia Kurz, Surviving Spouse) — Request for Credit Relief Adjustment on account
A00000787, 2169 Carter Braxton Road
Customer Service and Billing Manager Diana Strickland presented a request on behalf of John W Kurz
(Sylvia Kurz, Surviving Spouse)—Request for Credit Relief Adjustment on account A00000787, 2169
August 19, 2025
Carter Braxton Road for a 100% credit adjustment. The customer had continuous usage reflected on the
meter at a rate of 480 gallons per hour beginning at 7:00 A.M. on May 9, 2025, and continued until it
stopped on May 22, 2025, at 5:00 P.M. This information was confirmed by Sensus Analytics reporting.
The customer attributes the excess usage to vandalism, her landscaper found a hose bibb which had been
left running and turned it off. Prior to CCUA's ERP software conversion, they could have been notified
of the continuous usage and had the opportunity to investigate. Since the ERP conversion, the three-day
courtesy outreach process would be replaced by the customers' access to Interval Data Management
(IDM) and their ability to set alerts for abnormalities in their usage. However, the IDM Leak Alert
functionality is not yet available. The customer is requesting relief for 100% of the continuous usage
reflected on the meter. The Leak Credit Policy offers an adjustment for metered usage resulting from a
verified and repaired leak. The policy does not allow adjustment to charges when water is used, even
unintentionally. After discussion, Mr. Bourre moved, seconded by Mr. Petty, and carried 6-0, to uphold
the criteria of the CCUA's Leak Credit Policy, and deny the customer's request for relief but requested
staff to extend the payment period on the excess usage to twenty-four months.
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. June 2025 Financial Package
Chief Financial Officer Karen Osbourne presented the Financial Statements for June and reported
operating income is $5,821,435 over budget due to a favorable revenue and favorable expense variance.
Operating revenue is $1,181,781 over budget and operating expenses are $4,639,654 under budget.
CCUA has gained 856 active water accounts and 841 active sewer accounts during fiscal year
2024/2025 After discussion, Mrs. Taylor moved, seconded by Mr. Hingst, and carried 6-0, to accept the
Financial Statements for June 2025, as presented by Ms. Osbourne.
b. Request for Property and Casualty Insurance Renewal for Fiscal Year 2025/2026
Mr. Johnston introduced Mr. Paul Dawson of Brown & Brown Public Risk Insurance Agency, (PRIA)
who addressed the Board regarding the CCUA's property and casualty package which includes property,
inland marine, crime, general liability, automobile, public official liability, workers compensation,
material floater and pollution liability policies. Mr. Dawson reviewed his recommendations for the
proposed coverage for the upcoming fiscal year and the proposed renewal premium of$1,603,180. After
discussion, Mr. Hingst moved, seconded by Mr. Bourre, and carried 6-0, to accept the renewal package,
as presented by Mr. Dawson.
c. Environmental Compliance Department Update
Environmental Compliance Manager Heather Webber and Environmental Scientist Madison Lloyd
provided an update on the Lead & Copper Rule service evaluations and the progress on CCUA's new
laboratory. This report was for the Board's information only; no action was requested or required on this
item.
August 19, 2025
d. Executive Director's Annual Report Fiscal Year 2024/2025
Mr. Johnston presented the Executive Director's Annual Report for Fiscdue2024/2025, the report will be
reviewed and discussed at the Personnel Committee meeting on Tuesday, September 2, 2025, at 1:00
P.M. Mr. Williams shared the Executive Director's evaluations are to be returned to him no later than
September 10, 2025.
e. Other
Mr. Johnston shared that earlier today, staff held a facility tour for the Governing Board of the
Suwannee River Water Management District, members of their staff, and representatives from the
SJRWMD. He also shared Chief Engineer Paul Steinbrecher has submitted notice of his retirement and
today would be his last Board meeting.
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comments -None
Item No. 13— Supervisor Comments
Mr. Petty shared he certainly will miss Mr. Steinbrecher and wished him well in his retirement.
Chairman Lebesh thanked Mr. Steinbrecher for his contributions to the community and to the CCUA.
Item No. 14—Adjournment
Chairman Lebesch adjourned the meeting at 2:52 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
August 19, 2025