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Home My WebLink About08.c EDB ITB# 24-25-A10 Meadowbrook WTP Improvements EXECUTIVE SUMMARY AGENDA ITEM: Proposed award of contract to Petticoat-Schmitt Civil Contractors,Inc. (Petticoat-Schmitt)for the Meadowbrook Water Treatment Plant(WTP) Improvements Project CCUA Bid No.: 2024/2025-A 10 CCUA Project No: 1101-0062 CCUA Finance No. 21029RR Date: August 28, 2025 BACKGROUND: CCUA is seeking approval to enter into a contract with Petticoat-Schmitt to complete the Meadowbrook WTP Improvements Project. Meadowbrook Water Treatment is one of our oldest WTPs serving the Orange Park area of our service area. The WTP has experienced sulfur deposits on downstream infrastructure, primarily on our water meters. The design and construction of the WTP improvements will address this condition. The construction of the improvements needed is listed below. • Demolition of three (3) existing ground storage tanks, hydropneumatic tanks, five (5) high service pumps and motors, and select yard piping. • Construction of two (2)0.5-million-gallon ground storage tanks and associated yard piping. • Construction of a sodium hypochlorite injection assembly and magnetic flow meter assembly. • Installation of five (5)horizontal split-case high service pumps and motors. • Repair and reconstruction of existing improvements affected by the work, and incidentals for a complete and usable facility. • Temporary piping and facilities as required for maintenance of plant operations • Commissioning of the work. On July 7, 2025, staff publicly advertised the above-referenced project on CCUA's OpenGov Procurement Portal and in the Florida Times-Union. During the bid opening on August 14, 2025, CCUA received seven(7)bids. The Engineer of Record(EOR),Carollo Engineers,Inc.,reviewed references and submitted information from the lowest bidder and recommended awarding the project to the qualified, responsive, and responsible lowest bidder, Petticoat-Schmitt. //DP(Author) //AW,JP,AE(Review) //PS(Final) BUDGET: Bid Tabulation Summary Petticoat-Schmitt Civil Contractors, Inc. $5,197,000.00 Sawcross, Inc. $5.338.000.00 Ferreira Construction Company, Inc. $5,946,000.00 SGS Contracting Services, Inc. $6,426,700.00 R2T, Inc. $6,920,500.00 Gamey Companies $7,145,000.00 Razorback LLC $7,414,286.00 Staff developed the project budget for the Meadowbrook WTP Improvements in 2021 at $7,100.000.00. The property adjacent to the WTP became available in 2023, and the board approved the purchase of the property for $173,266.08. Staff contracted with Carollo Engineers to conduct a preliminary study, final design, and services during construction of the WTP Improvements for $497,36.77. The funds remaining for the construction of the WTP improvements are $6,429,364.77. These remaining funds are sufficient to cover Petticoat Schmitt's construction bid in the amount of $5,179,000.00. Any remaining funds after construction is complete will be returned to the CIP Management Reserve account. Budget Summary Table Consultant's Project Funds Contracts Adjacent Remaining for Petticoat Total Project for Design Funds Budget Property and WTP Schmitt Bid Remaining Acquisition Improvements Amount Construction Constructio ervices $7,100,000.00 I $173,266.08 $497,369.15 $6,429,364.77 I S5,197,000.00 I $1,232,364.77 RECOMMENDATION: Staff respectfully request the Board of Supervisors' approval and authorize the execution of the contract with Petticoat-Schmitt Civil Construction, Inc., for the Meadowbrook Water Treatment Plant(WTP) Improvements Project for a total cost of$5,197,000.00. Staff also request the Board of Supervisors' approval of deductive change orders and owner-direct purchase orders to save sales taxes on major materials and equipment, as authorized by the Executive Director or his designee and as recommended by the Chief Engineer. In addition, staff also requests approval of the attached Bid Documents. ATTACHMENTS: Florida Times-Union Advertisement Pre-Bid Meeting Sign-In Sheet Bid Opening Sign-In Sheet Engineer of Record Recommendation //DP(Author) //AW,JP,AE(Review) //PS(Final) LOCALIQ FLORIDA PO Box 631244 Cincinnati,OH 45263-1244 TO BID AFFIDAVIT OF PUBLICATION NOTICENTATION ISIHEREBY GIVEN THAT Clay County Utility Authority Darrin Parker (CCUA), Clay County, Florida, will Accounts Payable be accepting sealed bids for ITB# 24/25-A10 Meadowbrook WTP Clay County Utility Auth Improvements which will be 3176 Old Jennings RD received until 2:00 P.M. (EDT), Middleburg FL 32068-3907 August 7, 2025. The complete Solicitation package can be obtained by visiting: https://procurement.opengov.com/po STATE OF WISCONSIN, COUNTY OF BROWN rtal/clayutility. Submissions must be posted to the CCUA OpenGov E-Procurement Portal located Before the undersigned authority personally appeared,who at https://procurement.opengov.com/ portal/clayutility. Hard copies will on oath says that he or she is the Legal Coordinator of The not be accepted. Florida Times-Union, published in Duval and Clay Counties, A Non Mandatory Pre-Bid Meeting will be held on Tuesday, July 15, Florida;that the attached copy of advertisement, being a 2025, at 10:00 A.M. (EDT) at the following location: Govt Public Notices,was published on the publicly accessible Clay County Utility Authority website of Duval and Clay Counties, Florida, or in a Board of Supervisors Room (Board- room)newspaper by print in the issues of, on: 3176 Old Jennings Road Middleburg, FL 32068 All questions or concerns regarding 07/11/2025 this Solicitation must be submitted on the CCUA OpenGov E-Procure- ment portal Affiant further says that the website or newspaper complies https://procurement.opengov.com/po rt00 with all legal requirements for publication in chapter 50, P.M.1/clayutT)ty priorus ,t 1222, P (EST) on Tuesday, July 22, Florida Statutes. 2025. Late questions may be answered at the discretion of CCUA. Subscribed and sworn to before me, by the legal clerk,who All responses to questions will be uploaded to the Portal and issued in is personally known to on 07/11/2025 ....eidp, V�C ��v`/""" an Addendum Tuesday, July 29, (\ 2025. CCUA reserves the right to ,Ai ,�/ change the time and date of the Pre- Legal Clerk Bid Meeting, the Bid Opening Date and Time, to waive formalities in any solicitation, to reiect any or all submittals with or without cause, Notaiy,State of WI,County I rown and/or to accept the submittal or A any portion thereof that, in CCUA's sole and absolute judgment, will be in the best interest CCUA. My commission expires 7/11/2025 Publication Cost: $90.27 Tax Amount: $0.00 Payment Cost: $90.27 Order No: 11474850 #of Copies: Customer No: 759750 1 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. VICKY FELTY Notary Public State of Wisconsin _ Page 1 of 1 :: ' PRE-BID MEETING SIGN-IN SHEET MEADOWBROOK WTP IMPROVEMENTS CCUA Bid No. 2024/2025-A10 DATE: JULY 15, 2025 10:00 A.M. (EDT) Name Company E-Mail Address Darrin G. Parker TX Clay County Utility Authority dgparker(a�clayutility.org Joseph Paterniti Clay County Utility Authority c{ jpaterniti(a7clayutility.orq Angelia C. Wilson Clay County Utility Authority awilsonclayutility.orq ( I 6 Claire Smith Clay County Utility Authority csmith c@clayutility.orq Courtney Smith Clay County Utility Authority chinson(a clayutility.orq P: ►' --- -ftGC tiV C46S G 4J�L c �t�'�d W • Cc) NZ\ t - ` 4.1.3 gatm4(2- 751 - ` C.(lPOI-CIO-le.5 14.6„f., a psi- rEcHwc... cc ,A,, Pc-c-\--- (4 Le,e feti Poe,,, tp ,,, e p ,, ,les, „,. (t/ z),,ivic 6reiil di) h-,,s;'&&e,,o/ v.6 12 Au.w,v I-6Na A, . 1PE(5 s co,t/5 Litt/ (1.0 U P.f(c"ctiva v��Z 0 W t1s jCo N 5-1vL)Cl to n1 c c'o h-. 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(EDT) Name Company E-Mail Address Angelia Wilson Clay County Utility Authority awilson@clayutility.org Joseph Paterniti Clay County Utility Authority jpaterniti@clayutility.org Darrin G. Parker Clay County Utility Authority dgparker@clayutility.org Claire Smith Clay County Utility Authority csmith clayutility.orq Courtney Hinson Clay County Utility Authority chinson@clayutility.org Jeremy O'Neal Carollo Engineers joneal@carollo.com Brian Ely Petticoat-Schmitt Civil Contractors, Inc. bely@petticoatschmitt.com Bridget Olaque Razorback LLC bridget.olague@razorbacklIc.com Sean Seabrook Gamey Companies flestimating@garney.com Lori Keller Petticoat-Schmitt Civil Contractors, Inc. Ikeller@petticoatschmitt.com Mikayla Parker Sawcross, Inc. mikaylap@sawcross.com 200 East Robinson Street,Suite 1400 Orlando,Florida 32801 P 407-478-4642 «Ca'O II^ carollo.com August 20, 2025 Darrin Parker Clay County Utility Authority 3176 Old Jennings Road Middleburg, Florida 32068 Subject: Meadowbrook Water Treatment Plant(WTP) Improvements Project—Award Recommendation Dear Darrin Parker, Bid opening for the Meadowbrook WTP Improvements Project(CCUA Bid No. 24/25-A10)was held on August 14, 2025. Clay County Utility Authority(CCUA) received bid responses from seven firms.The lowest bid received was $5,197,000.00 from Petticoat-Schmitt Civil Contractors, Inc. Carollo Engineers, Inc. (Carollo) has reviewed the Response Document Report from the low bidder. The low bidder submitted and signed the appropriate bid forms, and all required licenses appear to be current and active. The forms submitted appear to be complete and meet the project requirements.The submitted resumes for the project manager and superintendent as well as the three reference projects meet the project requirements. We recommend awarding CCUA Bid No. 24/25-A10 to the low bidder, Petticoat-Schmitt Civil Contractors, Inc. If you have any questions, please contact me at 321-394-5826. Sincerely, CAROLLO ENGINEERS, INC. Jeremy O'Neal, P.E. Associate cc: Joseph Paterniti, P.E. Angela Wilson 201458 I Letter of Recommendation Meadowbrook 24 25 A10.docx