HomeMy WebLinkAboutRegular Agenda - 10/7/2025 Clay County Utility Authority
Regular Meeting-Board Room
October 7,2025—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Taylor
3. Roll Call—Loudermilk
4. Election of Chairman and Vice-Chairman for the 2025/2026 Fiscal Year
5. Approval of Minutes—New Chairman
a. Board of Supervisors Regular Meeting, September 16,2025
6. Approval of Consent Agenda Items—New Chairman
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,271,141.68
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H.Williams,Jr. LL.M.
(2) Request for Asset Disposal Authorization
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Approval of Professional Service Agreement Renewal with CBRE, Inc. for Ongoing
Valuation and Advisory Services
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 1 to Continuing Services Contract RFQ 2023/2024-A06
with Advanced Roofing,Inc.,for the Administration Building New Roof and Services
b. Supplemental Agreement No. 2 with Kimley-Horn and Associates to complete the 2024-2025
Biennial Report
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) Florida Sheriffs Association Contract No.FSA23-EQU21.1: Equipment
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU24/25-29 — Water and Wastewater Service to 1706 & 1708 Penzance
Parkway (Middleburg International Plaza, LLC.)—6 ERC's water, 4.50 ERC's wastewater, 6 ERC's
AWS, 6 ERC's SJRWMD,4.50 ERC's environmental impact,4.50 ERC's debt service- $32,344.79
(2) Developer Agreement CU24/25-30—Water and Wastewater Service to Fire Station No. 1 —3210 Old
Jennings Road (Clay County Board of County Commissioners) — 13 ERC's water, 7.50 ERC's
wastewater, 13 ERC's AWS, 13 ERC's SJRWMD, 7.50 ERC's wastewater, 7.50 ERC's
environmental impact,7.50 ERC's debt service-$61,936.98
(3) Developer Agreement KH24/25-6—Water Service to 4455 SE 3rd Place (KIR Homes Inc.) — 1 ERC
water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $4,827.52
Clay County Utility Authority Board of Supervisors
Agenda—October 7,2025
Page Two
6. Approval of Consent Items—New Chairman(continued)
e. Approval of Developer Agreements,Warranty Deeds&Easements(continued)
(4) Developer Agreement KU24/25-38 — Wastewater Service to 2576 Quail Roost Road (Robin Renee
Hill)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $5,958.15
(5) Developer Agreement KU24/25-40 — Water and Wastewater Service to 222 & 226 Industrial Loop
South (Clay Wade, Inc.) — 2 ERC's water, 2.50 ERC's wastewater, 2 ERC's AWS, 2 ERC"S
SJRWMD,2.50 ERC's environmental impact,2 ERC's debt service-$21,845.43
(6) Developer Agreement KU24/25-41 — Water and Wastewater Service to Fire Station No. 22 — 1575
Arena Road (Clay County Board of County Commissioners) — 9 ERC's water, 7.50 ERC's
wastewater, 9 ERC's AWS, 9 ERC's SJRWMD, 7.50 ERC's environmental impact, 7.50 ERC's debt
service-$57,404.01
(7) Developer Agreement KU24/25-42 — Water and Wastewater Service to 3215 US Highway 17 S
(Alvin&Preteena Toney)— 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC
environmental impact, 1 ERC debt service-$23,164.90
(8) Developer Agreement KU24/25-43 —Wastewater Service to 1891 Osprey Bluff Blvd (Ross & Karey
Adkison)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service-$15,914.68
(9) Developer Agreement KU25/26-1 — Additional Capacity for Water and Wastewater Service to 8
Blanding Blvd Suites 12& 14B (E Holdings LTD.)— 1.59 ERC's water, 1.59 ERC's wastewater, 1.59
ERC's AWS, 1.59 ERC's SJRWMD, 1.59 ERC's environmental impact, 1.59 ERC's debt service -
$9,496.80
(10) Developer Agreement SS25/26-1 —Water and Wastewater Service to Waffle House at 843 Canaveral
Trace (Waffle House, Inc.)—5.50 ERC's water, 5.50 ERC's wastewater, 1.00 ERC's reclaimed, 5.50
ERC's AWS, 5.50 ERC's SJRWMD, 5.50 ERC's debt service-$32,554.74
(11) Grant of Easement—729&743 Florida Street—Grantor—FNC Homes,Inc.
(12) Grant of Easement—4730 SE 3rd Place—Grantor—FNC Homes,Inc.
7. Customer Account Adjustments—None
8. Business discussed at Committee meetings—None
9. Executive Director's Business—Johnston
a. PFM Proposed Financing Presentation
b. August 2025 Financial Package
c. Resolution 2025/2026-01 Updates Presentation
d. Compensation Presentation by the Bolton Partners,Inc.
e. Proposed award of the contract to DB Civil Construction,LLC for the Lift Station#20 Upgrades Project
f. Other
10. Legal Counsel Business—Williams
a. Action on proposed Resolution No. 2025/2026-01-Annual Rate Resolution and Service Availability Policy
b. Action on proposed Resolution No. 2025/2065-02—Annual Budget Resolution
c. Action on proposed Resolution No. 2025/2026-03—Annual Five-Year Capital Plan Resolution
d. Action on proposed Resolution No. 2025/2026-04—Bond Resolution Truist Loan Series 2025A
e. Approval of Annual Private Attorney Service Agreements
(1) Glenn A.Taylor Professional Association
(2) De la Parte, Gilbert,McNamara&Caldevilla,P.A.
(3) Sundstrom&Mindlin,LLP
(4) Ludwig Hulsey,P.A.
(5) Grady H.Williams,Jr.,LL.M.,Attorneys at Law,P.A.
(6) Bachara Construction Law Group
(7) Butler Snow LLP
f. Other
Clay County Utility Authority Board of Supervisors
Agenda—October 7,2025
Page Three
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—New Chairman
15. For Informational Purposes Only
a. The Pipeline Newsletter—October 2025
b. BCR—2025 Annual Escalation Calculations
c. Customer Compliment—Tucker Meadows
d. Customer Compliment—Giovanna Tangredi&Nicole Capuano
e. Legislative Delegation comments offered by J.Johnston September 30,2025
f. Renewal of USP Technologies Service Agreement
All items contained in No. 4 through No. 10 are subject to Board action