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Home My WebLink About10.b LB 2025-2026-02 Budget Resolution CLAY COUNTY UTILITY AUTHORITY RESOLUTION NO. 2025/2026-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY ADOPTING FISCAL YEAR 2025/2026 ANNUAL BUDGET; PROVIDING AN EFFECTIVE DATE. WHEREAS, the annual budget for the Clay County Utility Authority(the "Authority") for Fiscal Year 2025/2026, beginning October 1, 2025, and continuing through September 30, 2026, incorporates anticipated revenues and expenditures for all systems to be operated by the Authority for such period; and WHEREAS, Chapter 94-491, Laws of Florida, Special Acts of 1994, which created the Authority as a multicounty,independent special district of the State of Florida, directs and requires that the Authority annually adopt its budget for the then current fiscal year, following the same procedure as followed by Clay County, Florida, for budget adoption and approval; and WHEREAS, the Authority has duly submitted to the Board of County Commissioners for Clay County,Florida,its proposed annual budget for Fiscal Year 2025/2026,and has duly published notice of its public hearing to consider the final adoption of its annual budget for Fiscal Year 2025/2026, together with a budget summary describing the contents of the entire budget; and WHEREAS, the Authority has previously published its proposed budget for Fiscal Year 2025/2026, the final version of which is attached hereto as Exhibit "A" and herein incorporated by reference, following a duly noticed public rate hearing on September 8, 2025, at which time the Board received staff comments and public comments on the then proposed budget and the proposed rates for Fiscal Year 2025/2026, upon which the proposed budget was based; and WHEREAS, the Authority finds that it is in its best interest, and in the best interest of its ratepayers as a whole,to adopt its annual budget for Fiscal Year 2025/2026 in the form as attached as Exhibit "A" hereto, being the same budget as published by the Board in advance of the Public Rate Hearing. NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY, an independent special district created and existing under Chapter 94-491, Laws of Florida, Special Acts of 1994, as follows: Section 1. The Board does hereby formally adopt and approve the Authority's annual budget for Fiscal Year 2025/2026 in the form as attached hereto as Exhibit "A". Section 2. This Resolution shall become effective as of October 1, 2025. 1 CCUA Resolution No. 2025/2026-02 DULY ADOPTED by the Board of Supervisors, Clay County Utility Authority, on this 7th day of October, 2025, effective as of October 1, 2025. BOARD OF SUPERVISORS CLAY COUNTY UTILITY AUTHORITY By: , Chairman ATTEST: By: Janice Loudermilk, Secretary Clay County Utility Authority (Seal) 2 CCUA Resolution No. 2025/2026-02 Exhibit "A" NOTICE OF PUBLIC HEARING The Clay County Utility Authority has tentatively adopted a budget for Fiscal Year 2025/2026. A public hearing will be held on Monday, September 8, 2025 at 7:00 p.m. in the Clay County Utility Authority Board Room, 3176 Old Jennings Road, Middleburg, Florida. BUDGET SUMMARY CLAY COUNTY UTILITY AUTHORITY PROPOSED BUDGET FOR 2025/2026 Operating Capital Self Insurance Total Fund Fund Fund Fund Budget Revenues: Projected Cash at October 1, 2025 $ 2,000,000 $ 54,464,538 $ 525,000 $ 56,989,538 Water&Sewer Revenue 86,621,128 86,621,128 Miscellaneous Revenue/Borrowing 3,433,275 35,000,000 38,433,275 Fund Transfers 26,155,844 26,155,844 Total Revenues $ 92,054,403 $ 115,620,382 $ 525,000 $ 208,199,785 Expenditures: Debt Service $ 12,481,651 $ - $ - $ 12,481,651 Fund Transfers 26,155,844 26,155,844 Operation Expenses 48,171,832 48,171,832 Due in Lieu of Taxes 3,245,076 3,245,076 Capital Projects 25,224,452 25,224,452 Projected Cash at September 30, 2026 2,000,000 90,395,930 525,000 92,920,930 Total Expenditures $ 92,054,403 $ 115,620,382 $ 525,000 $ 208,199,785 Additional information on the proposed budget is available at www.clayutility.org/rates or you can come to the office of the Clay County Utility Authority at 3176 Old Jennings Road, Middleburg, Florida, Monday through Friday 8:00 a.m. to 5:00 p.m. except legal holidays. Following the public hearing, which may be adjourned from time to time, The Board of Supervisors may adopt or modify the proposed budget. In accordance with Florida Statutes and the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter, should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road,Middleburg, Florida 32068, at https://lf.clayutility.org/Forms/ADA, or by telephone at(904) 213-2464, no later than 48 hours prior to the hearing or proceeding for which this notice has been given. Persons requiring auditory assistance may access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice) or 1-800-955-8771 (TDD). If any person intends to appeal any decision related to this action, such person will need to provide a court reporter at such person's own expense, for a transcript of the proceedings. All interested persons are invited to attend. CLAY COUNTY UTILITY AUTHORITY Jeremy Johnston, Executive Director Exhibit"A"-Page 1 of 5 CLAY COUNTY UTILITY AUTHORITY 2025/2026 PROPOSED OPERATING BUDGET Revenues: Water Revenue $24,110,751 Sewer Revenue 39,809,052 Reclaimed Revenue 8,192,995 Connection Fees,AWS&DEP Grants 14,508,330 Miscellaneous Revenue 2,045,471 Capital Fund-Const.Dept.Labor,OH,&Equipment 332,668 Interest-Restricted 361,955 Interest-Non Restricted 693,181 Total Revenues $90,054,403 Expenditures: Budget Carryforward ($75,000) Debt Service-Interest 4,277,639 Debt Service-Principal 8,204,012 Capitalized Wages 583,267 Restricted Interest Income 361,955 Renewal&Replacement Fund 3,487,641 Environmental Reuse Capital Fund 1,628,600 Connection Fee Fund,AWS&DEP Grants 14,508,330 Departmental Capital Fund 1,597,892 Capital Reserve 4,063,159 Total Debt and Capital Expenditures $38,637,495 Operation Expenses: Wages $16,768,470 Capitalized Wages ($583,267) Health Insurance 3,099,743 Retirement 1,608,682 Licenses, Education, &Uniforms 528,050 Payroll Taxes 1,236,811 Workers Compensation ins. 292,669 General Liability&Property Insurance 1,750,000 Transportation Expense 924,764 Rental Space 27,040 Communication Expense 573,389 Electric&Fuel-W/P 1,055,000 Electric&Fuel-L/S 450,000 Electric&Fuel-STP 1,805,001 Electric&Fuel-Office 52,000 Chemicals Water 462,340 Chemicals Sewer 1,530,920 Supplies-Water 2,092,800 Supplies-Sewage 1,689,250 Supplies Office 624,052_ Software 1,360,714 Engineering Expense 335,000 Legal Expense 417,062 Audit Expense 35,500 Subcontractors-Water 490,632 Subcontractors-Sewage 1,218,500 Subcontractors-Testing 466,865 Subcontractors General 2,372,949 Sludge Removal&Treatment 3,203,200 Bad Debt Expense 30,000 Miscellaneous 357,621 Contingency 1,504,528 Board Of Directors Compensation 60,243 Due in Lieu of Taxes 3,245,076 Total Operation Expenses $51,085,604 Exhibit"A"-Page 2 of 5 CLAY COUNTY UTILITY AUTHORITY 2025/2026 PROPOSED OPERATING BUDGET Construction Department Expenses: Wages $99,355 Health Insurance 20,298 Retirement 9,936 Payroll Taxes 7,601 Workers'Compensation Insurance 2,764 Property/Liability Insurance 92,000 Equipment Fuel, Repairs&Maintenance 10,000 Field Supplies&Small Tools 10,700 Office Supplies - Miscellaneous Expenses&Employee Training 26,473 Contingency Reserve 27,913 Depreciation _ 24,264 Total Construction Department Costs $331,304 Total Expenditures $90,054,403 (OVER)UNDER BUDGET $0 Exhibit"A"-Page 3 of 5 Clay County Utility Authority 2025/2026 Proposed Self Insurance Fund Budget TOTAL SELF INSURANCE FUND FUND BALANCE: Sewer Backup $ 500,000 Unemployment 25,000 Fund Balance, Estimated as of October 1, 2025 $ 525,000 EXPENDITURES: Expenditures will be Board Approved per Occurrence Total Expenditures $ - Fund Balance September 30, 2026 $ 525,000 Exhibit"A"-Page 4 of 5 Clay County Utility Authority Proposed Departmental Capital Budget FY 2025-2026 Description Total Budget Water Treatment Trailer with diesel tank $ 60,000 2025 Ford Maverick $ 34,000 2025 Ford Ranger $ 38,000 2000 Gallon Fuel Tank/Fuel Lines For Pace Island $ 41,000 $ 173,000 Wastewater Treatment Golf Cart for Peters Creek $ 8,600 Tractor for Mid-Clay $ 50,000 $ 58,600 Distribution&Collection 3/4-Ton Work Truck $ 70,000 3/4-Ton Work Truck $ 70,000 1-Ton Work Truck $ 70,000 1-Ton Work Truck $ 70,000 Work Truck with Crane $ 172,000 Mini Excavator $ 72,500 150KW Generator $ 150,000 60KW Generator $ 110,000 Safety Saw $ 15,000 Low Profile Dump Trailer $ 12,500 $ 812,000 GIS Drone-Parrot Anafi $ 7,000 TrueView Go Survey Scanner $ 29,380 $ 36,380 Customer Service Public Relations None Engineering Dual Roll,Scanner,PS $ 19,912 $ 19,912 Construction None Service Availability None IT Core Network Switch Life Cycle Upgrades $ 130,000 $ 130,000 Facility Management Plant Access Control-Mid Clay WWTP $ 15,000 Plant Access Control-Miller Street WWTP $ 10,000 Administration Access Control Conversion $ 40,000 Administration Fire Alarm Replacement $ 40,000 Administration CCTV System Conversion $ 20,000 Administration Burglar Alarm Replacement $ 25,000 AC Replacement $ 30,000 $ 180,000 Inventory None Construction and Inspection Services 2025 Ford Ranger 4x4 Crew Cab XL $ 38,000 $ 38,000 Environmental Compliance None SCADA None Master Departmental Capital Contingency $ 150,000 Total Department Budgets $ 1,597,892 Exhibit"A"-Page 5 of 5