HomeMy WebLinkAbout06.a Minutes 100725 MINUTES
CLAY COUNTY UTILITY AUTHORITY
October 7, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mrs. Taylor offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. Hingst, Mr. McCall, Mr.
Petty, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Human Resources Officer Kim Richardson, Chief Engineer
Darrell Damrow, Assistant Chief Engineer Joe Paterniti, Service Availability Manager Melisa Blaney, Facilities
Manager James Moore, Procurement Manager Angelia Wilson, Communications and Public Relations
Specialist Ashley Talliferro, Administrative Assistant Operations Alicia Ellis, High School Intern Reagan
Hughes, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Election of Chairman and Vice-Chairman
Chairman Lebesch opened the floor for nominations for Chairman. Mr. Petty nominated Vice-Chairman
McNees serve as Chairman for the 2025/2026 Fiscal Year. After discussion, Mr. Bourre seconded the
nomination, and carried, 7-0, for Mr. McNees to serve as Chairman. Chairman McNees nominated Mr. Petty to
serve as Vice Chairman. After discussion, Mr. McCall seconded the nomination, and carried 7-0, for Mr. Petty
to serve as Vice-Chairman for the 2025/2026 Fiscal Year.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, September 17, 2024
After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 7-0, to approve the minutes
of the Regular Meeting held on September 17, 2024.
Item No. 6—Approval of Consent Agenda
After discussion, Ms. Lebesch moved, seconded by Mr. Hingst and carried 7-0, to approve the Consent
Agenda follows;
a. Approval of Financial and Operational Activities
October 7, 2025 1
1) Approval of Payment of Warrants
Warrants totaling $1,385,138.10
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KU23.24-55 — Wastewater Service to 50 Harmony Hall Road
(Corey and Renee Kurlander)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC
debt service - $8,736.13 ($8,434.13 financed)
2) Developer Agreement MU23/24-27 — Parcel 61, Phase 1B — 113 Single Family Lots
(Parcel 61 Ventures, LLC) — 113 ERC's water, 113 ERC's wastewater, 113 ERC's
reclaimed, 113 ERC's AWS, 113 ERC's SJRWMD, 113 ERC's debt service -
$945,896.88 ($603,781.60 deferred)
3) Developer Agreement SS23/24-9 — PJ's Coffee of New Orleans — 3470 Royal Pines
Drive, Suite 104 — Settlement Agreement #4 (Royal Pines Shopping Center Bldg C,
LLC) — 0.223 ERC's water, 0.223 ERC's wastewater, 0.223 ERC's AWS, 0.223 ERC's
SJRWMD, 0.223 ERC's environmental impact, 0.223 ERC's debt service - $1,532.08
4) First Amendment to Grant of Easement — Grantor — Segovia Ventures, LLC and Pam,
LLC
5) Grant of Easement— 1013 Floyd Street—Grantor—Robbin Dianne Fuller
6) Grant of Easement— 3153 Creighton Landing Road— Grantor— Bruce Lynn Cooper, Jr.
and Ana M. Cooper
7) Grant of Easement — Calvary Assembly of God — Grantor — The Peninsular Florida
District
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. PFM Proposed Financing Presentation
Executive Director Jeremy Johnston introduced Jeremy Niedfeldt, Managing Director of PFM Financial
Advisors LLC, who addressed the Board regarding the upcoming closing on the 2025 Loan and
refunding of the 2023 Loan. The interest rate for the 2025 Loan will be 4.285%,which adjusts the
October 7, 2025 2
prepayment penalty on the 2023 Loan to $838,000, resulting in an approximate 1.2m net benefit for the
CCUA. This report was for the Board's information only; This report was for the Board's information
only; action will be taken under the Legal Business section of today's agenda. The Chairman and
Recording Secretary will execute the necessary loan documents of behalf of CCUA after today's
meeting is adjourned, in advance of the closing, which is scheduled for Thursday, October 9, 2025.
b. August 2025 Financial Package
Chief Financial Officer Karen Osbourne presented the Financial Statements for August and reported
operating income is $6,348,702 (34%) over budget due to a favorable revenue and favorable expense
variance. Operating revenue is $1,208,646 (2%) over budget and operating expenses are $5,140,056
(11%) under budget. CCUA has gained 1,070 active water accounts and 1,054 active sewer accounts
during fiscal year 2024/2025. After discussion, Ms. Lebesch moved, seconded by Mrs. Taylor, and
carried 7-0, to accept the Financial Statements for August 2025, as presented by Ms. Osbourne.
c. Resolution 2025/2026-01 Updates Presentation
Ms. Osbourne provided a presentation outlining the changes to CCUA's Golden Opportunity/Disability
Program and the Customer Water and Sewer Deposits which are included in Resolution 2025/2026-01.
This report was for the Board's information only; action will be taken on the Resolution under the Legal
Business section of today's agenda.
d. Compensation Presentation by Bolton Partners, Inc.
Chief Human Resources Officer Kim Richardson introduced Dan Ripberger of Bolton Partners, Inc.,
who provided a Compensation Presentation which was prepared by his firm. No action was requested or
required on this item at this time.
e. Proposed award of the contract to DB Civil Construction, LLC for the Lift Station#20 Upgrades Project
Assistant Chief Engineer Joe Paterniti and Procurement Manager Angelia Wilson presented a proposed
award of the contract to DB Civil Construction, LLC for the Lift Station #20 Upgrades Project. Lift
Station #20 is located along Cheswick Oak Avenue, approximately 0.2 miles south of Savannah Glen
Boulevard, in Orange Park, FL. On August 11, 2025, staff publicly advertised the project on CCUA's
OpenGov Procurement Portal and in the Florida Times-Union. During the bid opening on September 9,
2025, CCUA received three (3) bids. The Engineer of Record, Jones Edmunds & Associates Inc.,
reviewed the references and submitted information from the lowest bidder and has recommended
awarding the project to DB Civil Construction, the qualified, responsive, and responsible bidder. The
total project budget is $1,503,638.20. Staff created the FY25/26 budget based on the Engineer's Opinion
of Probable Cost of $1,043,000. Subtracting the Design Engineer's contract of $122,574, leaves a
remaining fund balance of$1,381,064.20 for the construction of the Lift Station #20 Upgrades Project.
The lowest responsible bid, provided by DB Civil Construction, LLC, is $1,514,087. This bid amount
includes a 3% or $40,197, allowance for construction testing and a 10 % or $133,990, contingency
amount for unforeseen conditions. Staff requested an additional $150,000 be allocated from the Capital
Budget Management Reserve Account for the construction of LS #20 Upgrades Project. Staff will return
any remaining funds to the account after the project is complete. After discussion, Mr. Hingst moved,
seconded by Mr. Bourre, and carried 7-0, approve the bid documents, award and authorize execution of
the contract, grant approval of deductive change orders and owner-direct purchase orders to save sales
taxes on major materials and equipment, as authorized by the Executive Director or his designee and as
recommended by the Chief Engineer, as presented.
October 7, 2025 3
f. Other
Mr. Johnston extended an invitation to the members of the Board to attend the luncheon being held from
11:30 A.M. until 1:30 P.M during CCUA's first Employee Training and Appreciation Day on Monday,
October 13, 2025.
Item No. 10—Legal Business
a. Action on proposed Resolution No. 2025/2026-01 — Annual Rate Resolution and Service Availability
Policy
Mr. Williams presented for approval proposed Resolution No. 2025/2026-01 which is adopting,
amending, and restating the water and wastewater utility rates, Service Availability Policy, and Fire
Hydrant Meter Policy. After discussion, Vice-Chairman Petty moved, seconded by Mr. Hingst, and
carried 7-0, to approve, adopt, and enact the Resolution with an effective date of October 1, 2025.
c. Action on proposed Resolution No. 2025/2026-02—Annual Budget Resolution
Mr. Williams presented Resolution No. 2025/2026-02 — adopting the Annual Budget. After discussion,
Mrs. Taylor moved, seconded by Ms. Lebesch, and carried 7-0, to approve, adopt, and enact the
Resolution with an effective date of October 1, 2025, as presented.
c. Action on proposed Resolution No. 2025/2026-03 —Annual Five-Year Capital Plan Resolution
Mr. Williams presented Resolution No. 2025/2026-03 adopting the Annual Five-Year Capital Plan.
After discussion, Ms. Lebesch moved, seconded by Mr. McCall, and carried 7-0, to approve, adopt, and
enact the Resolution with an effective date of October 1, 2025, as presented.
d. Action on proposed Resolution No. 2025/2026-04—Bond Resolution Truist Loan Series 2025A
Mr. Williams introduced Emily Magee, Partner with Butler Snow, LLP, who presented and discussed
proposed Resolution No. 2025/2026-04 — Bond Resolution Truist Loan Series 2025A in the amount of
$110,535,000. After discussion, Vice-Chairman Petty moved, seconded by Mrs. Taylor, and carried 7-0,
to approve the Resolution as presented.
e. Approval of Annual Private Attorney Services Agreements
1) Glenn A. Taylor Professional Association
2) De la Parte, Gilbert, McNamara& Caldevilla, P.A.
3) Sundstrom&Mindlin, LLP
4) Ludwig Hulsey, P.A.
5) Grady H. Williams, Jr., LL.M., Attorneys at Law, P.A.
6) Bachara Construction Law Group
7) Butler Snow, LLP
Mr. Williams presented a request for approval of the Attorney Engagement Package with Glenn A.
Taylor Professional Association, De la Parte, Gilbert, McNamara & Caldevilla, P.A., Sundstrom &
Mindlin, LLP, Ludwig Hulsey, P.A., Grady H. Williams, Jr., LL.M., Attorneys at Law, P.A., Bachara
Construction Law Group, and Butler Snow, LLP. After discussion, Mr. Bourre moved, seconded by
Mrs. Taylor, and carried 7-0, to approve the Attorney Engagement Packages, as presented by Mr.
Williams.
October 7, 2025 4
f. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13 —Supervisor Comments
Chairman McNees thanked the members of the Board for selecting him to serve as Chairman for the 2025/2026
Fiscal Year and shared his appreciation for staff's efforts in preparing the information on the agenda items
included in today's meeting.
Item No. 14—Adjournment
Chairman McNees adjourned the meeting at 3:03 P.M.
Michael C. McNees, Chairman
Janice Loudermilk, Recording Secretary
October 7, 2025 5