Loading...
HomeMy WebLinkAbout04.a Minutes 102125 MINUTES CLAY COUNTY UTILITY AUTHORITY October 21, 2025 The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida, on the above-stated date. Item No. 1 —Call to Order Chairman McNees called the meeting to order at 2:00 P.M. Item No. 2—Invocation/Pledge of Allegiance Mr. McCall offered the Invocation and led those in attendance in the Pledge of Allegiance. Item No. 3—Roll Call Roll Call was taken with Chairman McNees, Mr. Bourre, Mr. Hingst, Mr. McCall, and Mrs. Taylor in attendance. Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief Financial Officer Karen Osbourne, Chief Engineer Darrell Damrow, Assistant Chief Operations Officer/ General Superintendent Distribution & Collection Department David Rawlins, Environmental Compliance Manager Heather Webber, Customer Service and Billing Manager Diana Strickland, Service Availability Manager Melisa Blaney, Communication and Public Relations Specialist Ashley Taliaferro, Environmental Specialist Brandon Ferraco, Administrative Assistant Operations Alicia Ellis, and Grady H. Williams, Jr., legal counsel to the CCUA. Item No. 4—Employee Recognition a. Chris Nazworth—25 years b. Wesley Addison— 10 years c. Brie Macaluso— 10 years Executive Director Jeremy Johnston introduced and presented a plaque to Lead Operator Water Chris Nazworth in recognition of his twenty-five years of service. He also provided a certificate to Field Service Technician Wesley Addison and Customer Service Representative Brie Macaluso who have both been employed by the CCUA for ten years. Item No. 5—2025/2026 Committee Appointments Chairman McNees made the following Committee appointments for the 2025/2026 Fiscal Year Audit/Finance Committee Personnel Committee Andrew Petty, Chairman David McCall, Chairman Michael Bourre Anna Lebesch Michael Hingst Amber Taylor October 21, 2025 1 Item No. 6—Approval of Minutes a. Board of Supervisors Regular Meeting, October 7, 2025 After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 5-0, to approve the minutes of the Regular Meeting held on October 7, 2025, as amended. Item No. 7—Approval of Consent Agenda After discussion, Mr. McCall moved, seconded by Mr. Bourre, and carried 5-0, to approve the Consent Agenda as follows; a. Approval of Financial and Operational Activities 1) Approval of Payment of Warrants Warrants totaling $3,915,447.29 a. Schedule of payments to Sole Sources—None b. Schedule of Emergency Repairs/Purchases—None c. Schedule of items initiated under Emergency Contract-None d. Schedule of payments from the Emergency Account—None e. Schedule of claims paid under the Sewage Backup Response Policy-None 2) Request for Asset Disposal Authorization—None 3) Sole Source Designation—None b. Approval of Capital Budget Activities 1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction Contracts or Contract Renewals—None 2) Approval of Supplemental Agreements and Change Orders—None c. Approval of Financing Requests—None d. Approval of Contract Usage—None e. Approval of Developer Agreements, Warranty Deeds & Easements 1) Developer Agreement CU25/26-1 — Additional Capacity for Goodwill Warehouse located at 1300 Blanding Blvd (Goodwill Industries of North Florida, Inc.) — 1.374 ERC's water, 1.374 ERC's wastewater, 1.374 ERC's AWS, 1.374 ERC's SJRWMD, 1.374 ERC's environmental impact, 1.374 ERC's debt service - $8,222.48 2) Developer Agreement KH25/26-1 — Water Service to 7465 Donald Street (Property Decision LLC) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $2,586.91 3) Developer Agreement KH25/26-2 — Water Service to 7467 Donald Street (Property Decision LLC) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $5,040.01 4) Developer Agreement KU25/26-2—Wastewater Service to 1554 River Rise Point (Chase Nichols and Megan Condon) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $9,866.89 5) Developer Agreement RU25/26-1 — Water and Wastewater Service for Omega Park concession and bathroom buildings (Clay County Board of County Commissioners) — 3.50 ERC's water, 4.00 ERC's wastewater, 3.50 ERC's AWS, 3.50 ERC's SJRWMD, 4.00 ERC's environmental impact, 3.50 ERC's debt service - $27,670.30 October 21, 2025 2 Item No. 8—Customer Account Adjustments—None Item No. 9—Business discussed at Committee Meetings -None Item No. 10—Executive Director's Business a. Truist Depository Agreement 2025 Chief Financial Officer Karen Osbourne presented a request for approval of a Truist Depository Agreement 2025 which is a new investment account with Truist Bank's Corporate Trust and Escrow Services division. The account will be used to hold proceeds from the recently executed loan until funds are disbursed for approved project spending. The account will be opened under the Truist Collateralized Public Funds Premier Deposit Option, a secured investment vehicle designed for public and institutional clients. This structure provides full collateralization in compliance with applicable public fund and custodial requirements, ensuring the safety of principal balances. After discussion, Mr. Hingst moved, seconded by Mr. Bourre, and carried 5-0, to authorize management to proceed with account establishment and to execute all related documentation necessary to implement and maintain said account with Truist Bank. b. Proposed Temporary Water Bill Penalty and Service Disconnection Exemption Policy Due to Government Shutdown Customer Service and Billing Manager Diana Strickland presented a proposed Temporary Water Bill Penalty and Service Disconnection Exemption Policy due to the current federal government shutdown. Staff recently began receiving calls from customers who have been furloughed due to the shutdown. These customers expressed concern about their ability to pay their CCUA utility bill given the uncertainty of when they might return to work and get paid. In response to the customer concerns, staff proposed implementing a temporary exemption policy to assist customers directly impacted by the shutdown. This proposed policy provides financial relief from penalties and service protection for qualifying customers unable to make timely bill payments due to their temporary loss of income. Eligible customers are defined as individuals employed by the federal government who are currently not receiving pay due to the shutdown may apply for: a temporary waiver of late payment penalties, a temporary exemption from water service disconnection due to non-payment, and a flexible payment plan to bring accounts current once the shutdown ends. After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 4-0, (Chairman McNees abstained, Form 8B filed) to approve the policy, eligibility, and the application form, as presented. c. Sanitary Sewer Overflows Enforcement Presentation Environmental Compliance Manager Heather Webber provided a presentation regarding Sanitary Sewer Overflows Enforcement. This report was for the Board's information only; no action was requested or required at this time. d. SageView Client Assignment Mr. Johnston provided information regarding the upcoming SageView Client Assignment. On October 8, 2025, staff received an announcement from our SageView Client Services Manager (CSM) regarding an agreement under which Creative Planning will acquire SageView. CCUA engaged SageView in October 21, 2025 3 August 2022 for Retirement Plan Fiduciary Consultant Services (RFP No. 2021/2022-A08). SageView continues to provide retirement planning and fiduciary services as expected under the agreement. Creative Planning is one of the nation's largest Registered Investment Advisors. The combined companies of SageView and Creative Planning will result in a much larger firm representing over $640 billion in total client assets. CCUA's CSM assured us the SageView team will remain the same along with expanded access to additional expertise and resources. After discussion, Mr. McCall moved, seconded by Mrs. Taylor, and carried 5-0, to approve assignment of the agreement with SageView Advisory Group, LLC, to Creative Planning, LLC, as requested. e. Other Mr. Johnston informed the Board CCUA's first Training and Appreciation Day was held on October 13, 2025. He also shared he will be attending several utility industry events in the coming weeks. Item No. 11 —Legal Business a. Other Mr. Williams reported that the Attorney General's office has provided their approval for CCUA's contract with Butler Snow, LLP and shared the 2025 Bond closed as planned. Item No. 12—Old Business/New Business -None Item No. 13 —Public Comment-None Item No. 14— Supervisor Comments David McCall shared he attended a portion of CCUA's first Employee Training and Appreciation Day and reported a good time was had by all and he complemented staff on their efforts in making this event a success. Item No. 15 —Adjournment Chairman McNees adjourned the meeting at 2:34 P.M. Michael C. McNees, Chairman Janice Loudermilk, Recording Secretary October 21, 2025 4 ..... FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAM����NAME— Rot. NAME � I NAME OF BO��COL,COMMISSION,`U�RITY,OR COMMITTEE OfteMAILING An RFSS THE BOARD,COUNCIL,COMMIS ION,AUTHORITY OR COMMITTEE ON /{ WHICH I SERVE IS A UNIT OF: �•J ❑CITY ❑COUNTY OTHER LOCAL AGENCY ME OF POLITIC$UBDI ISIO f�r J I �� _ DATE ON WHICH aOTE OCCURRED ' /lM/Y, OS IOCNCfIys 1t [L /QI fL-iNtlfvl j�7"1// v tf0/(2` a 5 J ELECTIVE i APPOINTIVE 1 I WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent,subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. I * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: 1 • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. /1 DISCLOSURE OF LOCAL OFFICER'S INTEREST ,�(�� C, ��1 E'�S , hereby disclose that on Oc�(�Y1 I 20 �� (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative._ inured to the special gain or loss of_ , by whom I am retained;or inured to the special gain or loss of _ ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: S AM- A E 6A.'LokSe.t: w\ U.S, Agn c,o/zp °F etN)C--w' RS . If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. ID/la?5 Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.