HomeMy WebLinkAboutRegular Agenda - 11/18/2025 Clay County Utility Authority
Regular Meeting -Board Room
November 18, 2025—2:00 P.M.
3176 Old Jennings Road, Middleburg, Florida
1. Call to Order—McNees
2. Invocation and Pledge of Allegiance—Bourre
3. Roll Call—Loudermilk
4. Employee Recognition—Johnston
a. Samantha Conner— 10 years
b. Brian Peeples—5 years
5. Approval of Minutes—McNees
a. Board of Supervisors Regular Meeting,November 4, 2025
6. Approval of Consent Agenda Items—McNees
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $3,127,186.63
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Continuing Contracts Renewal for the Surveying & Mapping
Professional Services RFQ No. 2022/2023-A22
b. Proposed Approval of Contract Renewal for the Brass Fittings Contract ITB No.
2020/2021-A20
(2) Approval of Supplemental Agreements and Change Orders
a. Request approval of Change Order No. 1 to the contract with E&D Construction
Services, Inc. for the Fleming Island Regional Water Reclamation Facility Biological
Treatment Unit No.1 Rehabilitation
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
(1) Developer Agreement CU25/26-3 — Clay Town Center — Lot 2 — 3758 Jacobs Crossing
(Clay Town Center TLE, LLC)— 8.50 ERC's water, 8.50 ERC's wastewater, 1.50 ERC's
reclaimed, 8.50 ERC's AWS, 8.50 ERC's SJRWMD, 8.50 ERC's debt service -
$67,805.26
Clay County Utility Authority Board of Supervisors
Agenda—November 18, 2025
Page Two
6. Approval of Consent Items—McNees (continued)
e. Approval of Developer Agreements, Warranty Deeds &Easements (continued)
(2) Developer Agreement KU25/26-7 — Backpack University Fire Main Connection — 564
Tara Farms Road(Carahk LLC) - $6,785.63
(3) Developer Agreement SS25/26-2 — Christian Brothers Automotive Corporation — 3727
Rover Landing Lane (CBH Properties Oakleaf Plantation, LLC) — 4.50 ERC's water,
4.50 ERC's wastewater, 6.00 ERC's reclaimed, 4.50 ERC's AWS, 4.50 ERC's
SJRWMD, 4.50 ERC's debt service - $28,467.56
7. Customer Account Adjustments—None
8. Business discussed at committee meetings—None
9. Executive Director's Business—Johnston
a. State of Florida Department of Environmental Protection Standard Grant Agreement WS111 for
Reclaimed Water Optimization
b. 2026 Meeting &Holiday Dates
c. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—McNees
15. For Informational Purposes Only
a. Change Order No. 1 to Supplemental Agreement No. 1 Advanced Roofing
b. BoS Contact Form
c. November 2025 - Pipeline Newsletter
d. Update SJRWMD and SRWMD Governing Board Comments
e. Quarterly Claims & Liabilities Report 4th Qtr. FY 24/25
f. Johnston Out of the Office Memorandum
All items contained in No. 5 through No. 10 are subject to Board action