The URL can be used to link to this page

Home My WebLink About15.a FYI CO No. 1 to SA No. 1 Advanced Roofing EXECUTIVE SUMMARY AGENDA ITEM: Change Order No. 1 to Supplemental Agreement No. 1 to Continuing Services Contract RFQ 2023/2024-A06 with Advanced Roofing, Inc., for the Administration Building New Roof and Services. Project No: 8024-002 Financial No: 25020RR Date: November 13, 2025 BACKGROUND: On October 7, 2025, the Board of Supervisors approved the Continuing Services Contract with Advanced Roofing, Inc. (RFQ 2023/2024-A06) for Roofing Services. After execution of the contract, the vendor informed staff that a three-year preventative and proactive maintenance program is required to maintain the extended warranty. The additional cost for this program represents a 2.62% increase to the original contract amount, as shown below: [Description 1[ Amount I [Original Contract Price 1[$205,855.00] Preventative/Proactive Maintenance Program $5,400.00 [New Contract Price ][$211,255.00] BUDGET: Funds in the amount of$400,000.00 were budgeted in the FY 2025/2026 Capital Budget for this project. This increase will not result in any budget impacts. ATTACHMENTS: Executed Change Order No. 1 to Supplemental Agreement No. 1 //AE(Author) //AE//AW/JM(Review) //AE(Final) �C T\� Clay County / d1bur . F ( d l l id3176 l F \tyt`r AVM-- _ / Change Order No.: 1 Date: 11/18/2025 Project: Administration Building New Roof and Services Project CCUA RFQ No.: 2023/2024-A06 CCUA Project No.: 8024-002 Vendor: Advanced Roofing,Inc Owner: Clay County Utility Authority 1950 NW 22nd St. 3176 Old Jennings Road Fort Lauderdale,Florida 33311 Middleburg,Florida 32068 954-522-6868 (904)272-5999 INCREASE OR DECREASE IN ITEM DESCRIPTION OF CHANGE(S) QTY. UNIT PRICE CONTRACT PRICE Contract Increase-Single Ply Roof System- I Preventative/Proactive Maintenance Program-3)ears I $5.400.00 TOTAL INCREASE $5,400.00 TOTAL DECREASE $0.00 $205.8$0.00 ORIGINAL CONTRACT PRICE $5.400.00 NET CHANGE RESULTING FROM THIS CHANGE ORDER $211,255.00 CONTRACT PRICE INCLUDING THIS CHANGE ORDER This document shall become an amendment to the cg tract and all provisions of the contract will apply hereto. Accepted by: Date: /! /(/ 41 z ndor✓ Accepted by: Date:e432 i/--P �vn PREVENTIVE MAINTENANCE AGREEMENT I SINGLE PLY ROOF SYSTEM-PREVENTIVE/PROACTIVE MAINTENANCE PROGRAM The following Preventive Maintenance Program/Contract will meet the guidelines of your Manufacturers requirements and procedures.The following roofs named on this contract will have these maintenance items maintained once(annually)in a twelve(12)month period: 1. Fill and crown all penetration pockets with a pourable sealer. 2. Apply a one(1)part urethane sealant to all compression clamps located at vent stacks and field fabricated pipe fleshings. 3. Inspect the perimeter parapet wall and curb base flashings for any possible voids which may occur due to structural movement of walls and roof edges.Repair any such voids which may exist with compatible single ply material. 4. Remove all debris from the surface of the roof system and drainage areas and dispose of properly.Check the clamping ring in the drain bowl assembly for proper compression and tighten drain bolts as necessary.Note:Removal of abandoned equipment,property or materials or other unusual objects is the Building Owner's responsibility. 5. Apply a polyurethane sealant to the following sheet metal items as necessary:coping cap metal,surface mounted counterflashing, termination bars,gutter joints,exterior scupper cover plates and conductor heads if accessibility permits such an application. 6. Visually inspect the coping cap metal and counterflashings for any loose or missing fasteners. If any fasteners are loose,they will be tightened or replaced as necessary.Additional fasteners will be added where missing fasteners are located. 7. Provide owner with written inspection report and digital photos of deficiencies.If we find conditions that need repair beyond the scope of preventative maintenance set forth in this agreement,we may provide recommendations and proposals for your consideration. 8. Proper maintenance of the roof will help extend its service life and prevent leaks.However,this maintenance contract is not a contract of insurance or guarantee against leaks or other roofing issues and unless separately agreed to in writing between the parties,is limited to the scope of services described above.This preventative maintenance agreement does not cover maintenance or repairs to any portion of the building other than the roofing system installed by ARI and,without limitation,specifically excludes maintenance or repairs to masonry components and/or their cladding,windows,structural cracks,and physical damage by others.Repair of leaks or damage to the roofing system caused in whole or in part by Owner's failure to maintain other components of the building are not covered under this agreement. 9. The term of this contract is three(3)years(hereinafter"Contract Term").The Contract Term shall automatically renew unless cancelled by ARI or Customer in writing within ninety(90)days of the expiration of this contract.The Cost per year for any new Contract Term may be increased by not more than the greater of 5%or the average CPI for the most recent calendar year. 10. Cost per year:$1,800.00(One Thousand Eight Hundred Dollars) 11. Total cost for three(3)year contract:$5,400.00(Five Thousand Four Hundred Dollars) PM Agreement first year inspection will occur on or about the one(1)year anniversary date following project completion and issuance of manufacturer's warranty.First year(and subsequent years)inspection and report will be submitted to property manager.Invoice for one(1)year only will be submitted on or about the same date of inspection report.Payment is due within 30 days from receipt.Note:Upon acceptance of this proposal, no payment is required.A separate invoice will follow upon completion of the first service.**The date contract is signed will serve as the first(1st) day of agreement between Advanced Roofing.Inc.and customer.**IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date first set forth above. We have financing partners that can provide financing for any size job. Please let us know if you are interested and we can provide the information upon request. Extended guarantees are available with a maintenance program. Our work is done in a workmanlike manner by trained,qualified mechanics using the latest technical equipment for the job.During the course of the job the progress,workmanship and housekeeping is documented and reviewed by management for quality control.As always,ADVANCED ROOFING,INC.is"Committed to Quality". Customer/Owner acknowledges that during the course of the roof removal process it is possible for debris,including but not limited to,insulation or roofing fabric,to fall inside the structure.ARI will use its best efforts to minimize such an occurrence.However,the parties stipulate and agree ARI shall not be liable for any claim,loss,or damage associated with debris falling inside the structure during the roof removal process regardless of the cause.Customer/Owner shall keep all persons or property free and clear from under the work area in order to minimize any potential claim,loss,or damage. Safety and protection of the property is our concern and we take precautions to protect people and property from damage or injury during the course of the job.All work areas will be cleaned daily and equipment will be removed immediately upon completion of work.