HomeMy WebLinkAbout06.b.01.a CA RFQ 22-23-A22 Surveying Mapping Second Renewal EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Approval of Continuing Contracts Renewal for the Surveying & Mapping Professional
Services RFQ No. 2022/2023-A22
Date: November 13, 2025
BACKGROUND:
The following Continuing Contracts for the Surveying & Mapping Professional Services, RFQ
No. 2022/2023-A22, are scheduled to expire on November 30, 2025.
Firm Name Renewal Interest ;;Rate Change
I.DRMP, Inc. Yes None
EDA Consultants, Inc. Yes None
ETM Surveying & Mapping, Inc. Yes None
The terms of the contracts allow for the renewal of an additional one (1) year term, contingent
upon the mutual agreement of the parties. Staff contacted each firm to confirm their interest in
renewal, and all firms are interested in renewing with no rate increases.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve the renewal of the Continuing
Contracts for the Surveying & Mapping Professional Services, RFQ No. 2022/2023-A22 to be
extended for an additional one (1)year term with no rate increases.
ATTACHMENTS:
Signed Renewal Acceptance Letters:
• DRMP, Inc.
• EDA Consultants, Inc.
• ETM Surveying & Mapping, Inc.
//DP(Author)
//AW,JP,AE(Review)
//DD (Final)
cov Clay County Utility Authority
LAP NT, Working together to
3176 Old Jennings Road protect public health,
Middleburg,FL 32068-3907 conserve our natural
GJ, 6i,� Telephone(904)272-5999 resources,and create
��11 r A UTHp1- www.clayutility.org long-term value for
our ratepayers.
October 27, 2025
Randy L. Tompkins, PSM
DRMP, Inc.
941 Lake Baldwin Lane
Orlando, Florida 32814
Re: Renewal of CCUA Contract No. 22/23-A22 for Surveying and Mapping Professional Services
Mr. Tompkins:
The above referenced contract is scheduled to expire on November 30, 2025. However, the terms of this
contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties.
The new contract period will continue from December 1, 2025 — November 30, 2026. If you wish to
continue the contract under the current terms, please sign, date and return this letter to us by November 6,
2025, and we will consider this confirmation of acceptance of the current terms as stated above.
We appreciate your operation and look forward to continuing doing business with you in the coming year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: ® NO OTHER
DRMP,Inc.
Date: 2025.10.29
� � C �� 11:51:21-04'00'
Darrin G. Parker NAME: Senior Project Manager
Contract&Procurement Specialist
TITLE: Oct 29, 2025
/dgp
DATE:
cc: Darryl Muse
Joseph Paterniti
Darrell Damrow
EI14.1
�Y CO �Ty Clay County Utility Authority Working together to
3176 Old Jennings Road protect public health,
Middleburg,FL 32068-3907 conserve our natural
Telephone(904)272-5999 resources,and create
long-term value for
/n AUttkoc" www.clayutility.org our ratepayers.
October 27, 2025
Sergio Reyes, P.E., President
EDA Consultants, Inc.
720 SW 2ND Avenue, South Tower, Suite 300
Gainesville, Florida 32601
Re: Renewal of CCUA Contract No. 22/23-A22 for Surveying and Mapping Professional Services
Mr. Reyes:
The above referenced contract is scheduled to expire on November 30, 2025. However, the terms of this
contract allow for the renewal of an additional year,contingent upon the mutual agreement of both parties.
The new contract period will continue from December 1, 2025 — November 30, 2026. If you wish to
continue the contract under the current terms,please sign, date and return this letter to us by November 6,
2025, and we will consider this confirmation of acceptance of the current terms as stated above.
We appreciate your operation and look forward to continuing doing business with you in the coming year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: ® NO OTHER
ED Consultants,Inc.
Dann& q Padter
Darrin G. Parker NAME: �� _
Contract&Procurement Specialist S c�ce t° �c`-1'�� c `P' E"
TITLE:
/dgp va.s a43
DATE: n ( 27 2
cc: Darryl Muse
Joseph Paterniti
Darrell Damrow
y cov Clay County Utility Authority
`�,P AVTy Working together to
� � 3176 Old Jennings Road protect public health,
Middleburg,FL 32068-3907 conserve our natural
\ Telephone(904)272-5999 resources,and create
value
1Ty A UTNOQ� www.clayutility.org lonou-ter
rs.
October 27, 2025
Scott Graham, PSM, Vice President
ETM Surveying&Mapping, Inc.
14775 Old St. Augustine Road
Jacksonville,Florida 32258
RE: Renewal of CCUA Contract No. 22/23-A22 for Surveying and Mapping Professional Services
Mr. Graham:
The above referenced contract is scheduled to expire on November 30, 2025. However, the terms of this
contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties.
The new contract period will continue from December 1, 2025 — November 30, 2026. If you wish to
continue the contract under the current terms,please sign, date and return this letter to us by November 6,
2025, and we will consider this confirmation of acceptance of the current terms as stated above.
We appreciate your operation and look forward to continuing doing business with you in the coming year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER
ETM Surveying&Mapp.r
Vannes C. AalrlaT Scott A. Graham
Darrin G. Parker NAME:
Contract&Procurement Specialist Vice President/Chief Surveyor
TITLE:
/dgp October 27, 2025
DATE:
cc: Darryl Muse
Joseph Paterniti
Darrell Damrow