HomeMy WebLinkAbout4.a Minutes 11.18.25 MINUTES
CLAY COUNTY UTILITY AUTHORITY
November 18, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Ms. Lebesch offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Hingst, Ms. Lebesch, Mr. McCall, and
Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Engineer Darrell Damrow, Assistant Chief Engineer Joe Paternetti, Service Availability Manager Melisa
Blaney, Communication & Public Relations Specialist Ashley Taliaferro, Administrative Assistant Operations
Alicia Ellis, Administrative Assistant Engineering Annecia Asberry, and Grady H. Williams, Jr., legal counsel
to the CCUA.
Item No. 4—Employee Recognition
a. Samantha Conner— 10 years
b. Brian Peeples—5 years
Executive Director Jeremy Johnston introduced and presented a certificate to Commercial Services &
Cross Connection Program Assistant Samantha Conner in recognition of her ten years of service. A
certificate was also presented to Water Operator Brian Peeples acknowledging his five years of
employment with the CCUA.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting,November 4, 2025
After discussion, Ms. Lebesch moved, seconded by Mr. McCall, and carried, 6-0, to approve the minutes
of the November 4, 2025, Regular Meeting.
Item No. 6—Approval of Consent Agenda
After discussion, Mrs. Taylor moved, seconded by Mr. Hingst, and carried 6-0, to approve the Consent Agenda
as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $3,127,186.63
November 18, 2025
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Continuing Contracts Renewal for the Surveying & Mapping
Professional Services RFQ No. 2022/2023-A22
b. Proposed Approval of Contract Renewal for the Brass Fittings Contract ITB No.
2020/2021-A20
2) Approval of Supplemental Agreements and Change Orders
a. Request approval of Change Order No. 1 to the contract with E&D Construction
Services, Inc. for the Fleming Island Regional Water Reclamation Facility Biological
Treatment Unit No.1 Rehabilitation
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement CU25/26-3 — Clay Town Center — Lot 2 — 3758 Jacobs Crossing
(Clay Town Center TLE, LLC)— 8.50 ERC's water, 8.50 ERC's wastewater, 1.50 ERC's
reclaimed, 8.50 ERC's AWS, 8.50 ERC's SJRWMD, 8.50 ERC's debt service -
$67,805.26
2) Developer Agreement KU25/26-7 — Backpack University Fire Main Connection — 564
Tara Farms Road(Carahk LLC) - $6,785.63
3) Developer Agreement SS25/26-2 — Christian Brothers Automotive Corporation — 3727
Rover Landing Lane (CBH Properties Oakleaf Plantation, LLC) — 4.50 ERC's water,
4.50 ERC's wastewater, 6.00 ERC's reclaimed, 4.50 ERC's AWS, 4.50 ERC's
SJRWMD, 4.50 ERC's debt service - $28,467.56
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. State of Florida Department of Environmental Protection Standard Grant Agreement WS111 for
Reclaimed Water Optimization
Chief Engineer Darrell Damrow presented a request for approval to execute the State of Florida
Department of Environmental Protection Standard Grant Agreement WS 111 for Reclaimed Water
Optimization. Efficient operation of the reclaimed water system is central to CCUA's strategy to
eliminate surface water discharges by 2032 to achieve compliance with Florida Senate Bill 64 (2021).
November 18, 2025
Senate Bill 64 which mandated the elimination of "non-beneficial" surface water discharges from
domestic wastewater utilities. In April 2022, the Board authorized the execution of Supplemental
Agreement No. 8 with Jacobs Engineering (JE) to evaluate the operation and performance of the
CCUA's reclaimed water transmission and distribution systems as well as the Supervisory Control and
Data Acquisition (SCADA) system. With five (5) interconnected and one (1) independent reclaimed
water facilities, CCUA can distribute sixty to seventy percent of the reclaimed water produced through
its extensive public-access reuse system. By implementing the projects identified in JE's final report,
CCUA will optimize its water resource system and achieve 100% beneficial reuse. In 2024, CCUA
applied for an alternative water supply grant through the FDEP's Protecting Florida Together funding
opportunity. In March of this year, Florida Governor Ron DeSantis announced over $389 million in
grants to improve water quality and quantity across Florida. The list of projects receiving grant funding
included $6 million for CCUA's reclaimed water optimization program. The agreement requires CCUA
to contribute a minimum of$2 million toward project funding. Clauses of note in the agreement include
the requirement that steel and iron for the project be produced in the US and that reimbursement is
limited to funds spent on design and/or construction. Following execution, CCUA will engage the
continuing services providers (Engineering, Geotech, etc.) necessary to design and bid four (4) of the
projects identified in JE's report. Supplemental Agreements for those services will be presented to the
Board following negotiations with the providers. Three (3) of the projects are pipeline projects and will
be combined for operational efficiency and economies of scale. The fourth project will result in
construction of a new 750,000-gallon ground storage tank. After discussion, Mrs. Taylor moved,
seconded by Mr. McCall, and carried 6-0, to approve execution of the State of Florida Department of
Environmental Protection Standard Grant Agreement WS111, as presented.
b. 2026 Meeting &Holiday Dates
Mr. Johnston presented a request for approval of the proposed 2026 Board of Supervisors Meeting Dates
and CCUA Holiday Schedule. After discussion, Ms. Lebesch moved, seconded by Mrs. Taylor, and
carried 6-0, to approve the schedules as presented.
c. Other
Mr. Johnston told the Board his comments to the local Water Management District Governing Boards
are included in the For Your Information section of the agenda package and presented the Water Wise
video regarding Minimum Flows and Levels. He also wished everyone a happy Thanksgiving and
reminded the members he will be attending the FSAWWA conference in Orlando and will be absent
from the next meeting.
Item No. 10—Legal Business
a. Other
Legal Counsel Grady Williams, Jr., shared CCUA's auditors have requested him to provide his annual
Audit Response Letter as a part of their routine auditing procedures. The letter will be provided based on
the information included in the most recent Claims and Liabilities Report which was included in the For
Your Information section of today's agenda package.
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comments -None
November 18, 2025
Item No. 13— Supervisor Comments
Chairman McNees shared he may possibly be out of town and unable to attend the next meeting.
Item No. 14—Adjournment
Chairman McNees adjourned the meeting at 2:14 P.M.
Michael C. McNees, Chairman
Janice Loudermilk, Recording Secretary
November 18, 2025