HomeMy WebLinkAboutRegular Agenda - 12/16/2025 Clay County Utility Authority
Regular Meeting-Board Room
December 16,2025—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—McNees
2. Invocation and Pledge of Allegiance—Hingst
3. Roll Call—Loudermilk
4. Employee Recognition—Johnston
a. Angelia Wilson—5 years
b. Lindsey Estevez—5 years
c. Andrew Mitchell—5 years
d. Levi Johns—5 years
e. FSAWWA Fall Conference Competitors—Hydrant Hysteria and Meter Assembly Challenge
5. Approval of Minutes—McNees
a. Board of Supervisors Regular Meeting,December 2,2025
6. Approval of Consent Agenda Items—McNees
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$4,393,852.83
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Professional Service Agreement with Advanced
Environmental Laboratories,Inc. for Laboratory Services
b. Proposed Approval of Contract Renewal for the Professional Service Agreement with Pace
Analytical Services,LLC. for Laboratory Services
c. Proposed Approval of Contract Renewal for the Professional Service Agreement with Advanced
Environmental Laboratories,Inc. for PROJECT QUENCH Laboratory Services
d. Proposed Approval of Contract Renewal for the Professional Service Agreement with BCS
Laboratories,Inc. for PROJECT QUENCH Laboratory Services
e. Proposed Approval of Contract Renewal for the Professional Service Agreement with Pace
Analytical Services,LLC for PROJECT QUENCH Laboratory Services
f. Proposed Approval of the Wastewater Residual Disposal Contract Renewal with Residual
Management Services,LLC
(2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) Florida Department of Management Services of Florida Contract No. 78131804-17
Clay County Utility Authority Board of Supervisors
Agenda—December 16,2025
Page Two
6. Approval of Consent Items—McNees(continued)
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU25/26-5—Water and Wastewater Service for 1690 Jeremiah Street Suite 109
- (Clay Town Center Village, LLC)— 1.206962 ERC's water, 1.206962 ERC's wastewater, 1.206962
ERC's AWS, 1.206962 ERC's SJRWMD, 1.206962 ERC's debt service-$6,974.04
(2) Developer Agreement KU25/26-8 —Water and Wastewater Service for the Tennis Restroom Pavilion
- 2300 Town Center Blvd - (Fleming Island Plantation Community Development District)- 0.50
ERC's water, 1.00 ERC's wastewater, 0.50 ERC's AWS, 0.50 ERC's SJRWMD, 0.50 ERC's debt
service-$5,813.44
(3) Developer Agreement MU25/26-4 — Water Service to 837 Branscomb Road - (Mark & Heather
Ewer)- 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $6,378.34
(4) Developer Agreement MU25/26-5 — Parcel 61, Phase 1C — 171 Single-Family Lots - (Parcel 61
Ventures, LLC)— 171 ERC's water, 171 ERC's wastewater, 171 ERC's reclaimed, 171 ERC's AWS,
171 ERC's SJRWMD, 171 ERC's debt service-$1,540,328.94(deferred$966,878.46)
(5) Partial Release of Easement—Parcel Nos. 09-05-26-014266-900-00, 09-05-26-014266-906-01,09-05-
26-014266-907-00,&09-05-26-014266-911-00—Grantor—Clay County Utility Authority
7. Customer Account Adjustments—None
8. Business discussed at committee meetings—None
9. Executive Director's Business—Johnston
a. Recommended Selection of the Miller Street Water Reclamation Facility Upgrades Professional Engineering
Services RFQ NO.2025/2026-A01
b. Supplemental Agreement No. 3 with Jones Edmunds for Civil and Environmental Engineering Professional
Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for a multipurpose
reservoir feasibility study
c. Proposed Change Order No.4 to the Statement of Work for Workday Report Development with Collaborative
Solutions LLC.,an Affiliate of Cognizant Worldwide Limited
d. Other
10. Legal Counsel Business Williams
a. Other
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—McNees
15. For Informational Purposes Only
a. Customer Compliment
b. December 2025 -Pipeline Newsletter
c. Johnston Out of the Office Memorandum
d. Congratulations FSAWWA Conference Competitors Memorandum
All items contained in No. 5 through No. 10 are subject to Board action