HomeMy WebLinkAbout05.a Minutes 120225 MINUTES
CLAY COUNTY UTILITY AUTHORITY
December 2,2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Vice-Chairman Petty called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Vice-Chairman Petty offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Vice-Chairman Petty, Mr. Bourre, Mr. Hingst, Mr. McCall, and Mrs. Taylor in attendance.
Ms. Lebesch joined the meeting in progress at 2:05 P.M.
Also present at the meeting were Chief Operations Officer Darryl Muse, Chief Engineer Darrell Damrow, Facilities
& Fleet Manager James Moore, Human Resources Generalist I Summer Berndt, Administrative Assistant
Operations Alicia Ellis, Administrative Assistant Engineering Annecia Asberry, High School Intern Reagan Hughes,
and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,November 18,2025
After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 5-0, to approve the minutes of
the Regular Meeting held on November 18,2025.
Item No. 5—Approval of Consent Agenda
After discussion, Mr. Hingst moved, seconded by Mrs. Taylor, and carried 5-0, to approve the Consent Agenda as
follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $1,773,048.20
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
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2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 5 to Continuing Services Contract RFQ
2023/2024-A07 with Armstrong Fence Company for Fencing Supplies and
Installation at Mid Clay Water Reclamation Facility and Meadowbrook Water
Treatment Plant
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement CU25/26-4 — Circle K Gas Station & Convenience Store — 3140
County Road 220 (Circle K Stores, Inc.) — 5.50 ERC's water, 4.50 ERC's wastewater,
5.50 ERC's AWS, 5.50 ERC's SJRWMD, 4.50 ERC's environmental impact, 4.50
ERC's debt service - $31,049.49
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at committee meetings-None
Item No. 8—Executive Director's Business
a. Supplemental Agreement No. 1 with Tetra Tech for Civil and Environmental Engineering Professional
Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for
implementation of Reclaimed Main Extensions in the Northern Clay County area
Chief Engineer Darrell Damrow provided a presentation and presented proposed Supplemental
Agreement No. 1 with Tetra Tech associated with Civil and Environmental Engineering Professional
Services Agreement RFQ 2023/2024-A01 to provide professional engineering services for
implementation of Reclaimed Main Extensions in the Northern Clay County area. In March of this year,
Florida Governor Ron DeSantis announced over $389 million in grants to improve water quality and
quantity across Florida. The list of projects receiving grant funding included $6 million for CCUA's
reclaimed water optimization program. The Board approved execution of the Grant Agreement at the
Board meeting on November 18, 2025. The services to be provided by Tetra Tech under this
Supplemental Agreement are reimbursable under the grant funding. Tetra Tech and their subconsultants
will provide design, survey, geotechnical, environmental services, bidding support, and construction
administration for three (3) reclaimed main extensions. After discussion, Mr. Bourre moved, seconded
by Mrs. Taylor, and carried 6-0, to approve execution of Supplemental Agreement No. 1 with Tetra
Tech in the amount of$698,844, as presented.
b. Proposed Approval of Tuition Reimbursement Policy
Human Resources Generalist I Summer Berndt presented a request for approval of CCUA's Tuition
Reimbursement Policy. The Tuition Reimbursement Policy was originally approved in 1995 and has
undergone minor revisions over the years to reflect updates in administrative practices and federal
guidelines. While the policy has historically been included within the CCUA Employee Handbook, the
newly developed stand-alone policy consolidates, organizes, and clarifies all prior guidance into a
comprehensive document. Going forward, the Employee Handbook will reference this stand-alone
policy to ensure consistency, improve clarity, and provide employees with a single, authoritative source
for all tuition reimbursement requirements. Its enhanced structure promotes consistency, strengthens
financial and regulatory safeguards, and provides employees with transparent and explicit expectations
for participation in CCUA's Tuition Reimbursement Program. After discussion, Mrs. Taylor moved,
seconded by Mr. McCall, and carried 6-0, to approve the Tuition Reimbursement Policy, as presented.
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c. Other
Chief Operations Officer Darryl Muse informed the members the CCUA Holiday Party will be held on
Thursday, December 18'2025, from 10:45 A.M. until 1:20 P.M.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Mr. Bourre thanked Mr. Johnston, Mr. Muse, Mr. Rawlins, and Mr. Damrow for the tour of SWIG's -Doctors Lake
Advanced Effluent Treatment Project at the Fleming Island Water Reclamation Facility.
Ms. Lebesch apologized for being tardy today and shared she will be absent from the next meeting. She wished
everyone a very happy holiday season and new year.
Item No. 13 —Adjournment
Vice-Chairman Petty adjourned the meeting at 2:11 P.M.
Andrew Petty,Vice-Chairman
Janice Loudermilk, Recording Secretary
December 2, 2025 3