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Home My WebLink About09.b EDB ES SA No 3 Jones Edmunds Reservoir Study EXECUTIVE SUMMARY AGENDA ITEM: Supplemental Agreement No.3 with Jones Edmunds for Civil and Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for a multipurpose reservoir feasibility study. Date: December 12,2025 BACKGROUND: CCUA staff requests approval from the Board of Supervisors to execute Supplemental Agreement No. 3 (SA3) with Jones Edmunds to complete a feasibility study for CCUA's potential implementation of a multipurpose reservoir. As we forecast population growth and water demands into the future, CCUA's need for alternative water supplies will increase. CCUA has completed the demonstration of the high-quality potable reclaimed water produced by Project Quench.When CCUA decides to develop potable reclaimed water into the public water supply portfolio,we will need to add a lower quality water source to maintain reclaimed water services for irrigation and other outdoor water uses. Our efforts to date point to a surface water reservoir collecting and impounding stormwater as the next best lower quality water resource available. We demonstrated the likely future need for a surface water reservoir in CCUA's Integrated Water Resource Plan(IWRP)(November 2022).While CCUA's need for a surface water reservoir is well in the future,we want to begin evaluating how to approach such infrastructure due to the capital investment necessary along with operational and regulatory considerations. Staff have worked with the Professional Engineers with Jones Edmunds for many years. The Jones Edmunds team successfully completed other feasibility studies that include the Doctors Lake Septic to Sewer Conversion Feasibility Study (2020) and the initial work on the Peters Creek Water Reclamation Facility(2021). The Jones Edmunds team possesses a unique qualification in completing the Stormwater Master Plan (2025)for the Clay County Board of County Commissioners. The Jones Edmunds team will bring their in- depth knowledge of Clay County's stormwater management systems and flood prone areas to this assignment. Stormwater management will be a key consideration in evaluating the feasibility of a surface reservoir due to scale and availability of the water resource. BUDGET: Staff budgeted $335,000 for engineering studies within the operating budget. Staff planned for this effort within the engineering studies budget. CCNA: CCNA, F.S. 287.055, does apply to the use of a consultant under a continuing contract. The professional fees for this study do not exceed the statutory limit,$500,000. Staff negotiated the Supplemental Agreement in compliance with F.S. s.287.055.Staff and the consultant negotiated the scope and fee for the professional services at a compensation that CCUA determines is fair,competitive,and reasonable. RECOMMENDATION: Staff respectfully recommend that the Board of Supervisors approve the attached Supplemental Agreement No. 3 with Jones Edmunds to provide Professional Engineering Services in the amount of$84,750. ATTACHMENTS: Supplemental Agreement No. 3 Scope&Fee Proposal Supplemental Agreement No. 3 to Professional Engineering Services Agreement 23/24-A01 with Jones Edmunds to provide Professional Services for a Multipurpose Reservoir Feasibility Study Engineer: Brian Icerman, P.E. Owner: Clay County Jones Edmunds Utility Authority Date: December 16, 2025 Item: Description of Services: Provide professional engineering services as identified in the attached scope of services and fee proposal. Task 001 Previous Study Review, Stakeholder Engagement, and $19,840 Project Meetings Task 002 Reservoir Site Screening $34,560 Task 003 Feasibility Study $18,350 Task 004 Owner's Allowance for Concept Development $12,000 Total Price without Contingency Not to Exceed Without Prior $84,750 Authorization The Contract time shall commence on January 2, 2025, and the scope of services is estimated to be completed in 120 days according to the schedule in the Scope and Fee Proposal. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement, and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: Brian Icerman, P.E. Executive Director—Project Delivery Jones Edmunds Accepted by: Date: Owner: Jeremy D. Johnston, MBA, P.E. Executive Director Clay County Utility Authority Jon esEdmundJ December 5, 2025 Darrell Damrow, PE Chief Engineer Clay County Utility Authority (CCUA) 3176 Old Jennings Road Middleburg, FL 32068 RE: Multipurpose Reservoir Feasibility Study Scope of Services and Fee Schedule Jones Edmunds Opportunity No.: 95696-369-25 Dear Mr. Damrow: Northeast Florida utilities continue to face increasing water supply regulatory pressures alongside customer growth. This combination creates challenges for both the water supply and reclaimed water systems. CCUA continues to be forward-looking, taking these challenges head- on as proven by Project Quench and participating in the Black Creek Water Resource Development Project and Water First North Florida. This proactive approach will help CCUA secure sustainable water resources, reduce flood risks, and enhance resilience against future impacts. The scope takes another proactive step toward a sustainable future. The Multipurpose Reservoir Feasibility Study will use the Countywide 2D (TUFLOW) stormwater model developed by Clay County to assess the challenges and opportunities for a multipurpose reservoir at up to five locations in the County. SCOPE OF SERVICES TASK 1 - PREVIOUS STUDY REVIEW, STAKEHOLDER ENGAGEMENT AND PROJECT MEETINGS Jones Edmunds will review the known previous studies. These studies will allow the project team to build on prior work completed on related topics. Known studies currently include the Black Creek Water Resource Project Studies, Lake Agresti Reservoir Study, CCUA's Integrated Water Resource Plan (IWRP), CCUA's Initial Assessment of AWS Options, and CCUA's stormwater harvesting studies. Jones Edmunds will host stakeholder meetings. We assume two in-person stakeholder meetings that will include both CCUA and Clay County. In parallel to this study, Clay County is developing its Resiliency Adaptation Plan, which will identify potential flood mitigation projects that will be resilient to hydrologic and tidal changes as identified in the Vulnerability Assessment completed earlier this year. Coordinating these studies could provide additional funding opportunities if CCUA moves forward with a reservoir project. JonesEdmunds.com 1800.237.1053 Darrell Damrow, PE December 5, 2025 Page 2 We anticipate project-specific meetings between CCUA and Jones Edmunds will occur throughout the project. We expect six project meetings, with two occurring in person and four being virtual. We assume these meetings will include a kickoff meeting, monthly status meetings, a site screening review, and a draft feasibility study comment review. The project kickoff meeting will refine the goals and objectives for the reservoir siting. This could include establishing preliminary total storage goals, operations objectives, preferential uses of the reservoir, and fatal flaws. Deliverables: We will provide meeting notes within 1 week of all meetings. We will provide a written summary highlighting the important portions of previous studies. The summary will be included in the final feasibility study. TASK 2 - RESERVOIR SITE SCREENING Jones Edmunds will evaluate up to five potential reservoir locations. Each reservoir location will include up to two differently sized reservoirs concepts. We will evaluate these concepts using the TUFLOW model for their upstream and downstream impacts during 10-, 25-, and 50-year events. We assume that three of the five potential locations will include Governor's Park, Lake Agresti, Lake Asbury, or Upstream of SR-16 on Black Creek. We will screen each concept for its potential strengths and weaknesses as an alternative. This screen will include a qualitative items such as capital costs (range of magnitude), O&M costs (range of magnitude), storage volume, ecological impacts, flood benefits, water quality benefits, recreational opportunities, utility operations impact, and property acquisition. We will use the multi-criteria screening process to score and rank the concepts. Deliverables: Maps of the concepts and a multi-criteria screening table. TASK 3 - FEASIBILITY STUDY Jones Edmunds will develop a draft feasibility study based on the findings and feedback from Tasks 1 and 2. After submission of the draft study, we will review and update the study based on CCUA's comments. Jones Edmunds will prepare a brief presentation for CCUA's Board of Supervisors. Deliverable: Draft and Final Study and Presentation to the Board of Supervisors. TASK 4 - OWNER'S ALLOWANCE FOR CONCEPT DEVELOPMENT At CCUA's direction, Jones Edmunds will further develop CCUA's top concept. This could include engaging regulators, commissioners, or legislators. This could include conducting site visits, refining the concept design, developing an Engineer's Opinion of Probable Construction Cost, performing continuous simulation modeling, or updating CCUA's hydraulic models. Deliverable: To be determined based on assignment. Darrell Damrow, PE December 5, 2025 Page 3 SCHEDULE AND COMPENSATION Jones Edmunds proposes to complete Tasks 1-3 for a lump-sum fee of $72,750.00 and to complete Task 4 on a time-and-material not-to-exceed fee of $12,000. The total project fee will not exceed $84,750 without a formally approved change order. We expect to complete this Scope of Services in 120 days assuming a project kickoff in January 2026. The project schedule may be extended if Task 4 is authorized or stakeholders are not readily available to meet. PROPOSAL CLARIFICATIONS/EXCLUSIONS ■ Field data collection is excluded. ■ CCUA will provide the internal studies referenced in Task 1. ■ Land acquisition outreach is not included. ■ Detailed Opinions of Probable Construction Cost is excluded. ■ AutoCAD drawings or design drawings are not included. ■ Ecological assessments will be a desktop level assessment. If you have any questions or comments, please contact me at (904) 708-9254 or via email at bicerman@jonesedmunds.com. Sincerely, Brian Icerman, PE Executive Director - Project Delivery Project Name: Multipurpose Reservoir Feasibility Study Client: Clay County Utility Authority JonesEdrriunds Opportunity Number: 95696-369-25 Staffing Plan Senior Project Sr. Admin Project Officer Senior Engineer Engineer Engineer Intern GIS Analyst Manager Assistant RFQ 2023/2024-A01 Civil and Environmental Professional Services Billing Rate $300.00 $265.00 $265.00 $160.00 $145.00 $135.00 $115.00 Direct Labor Task No. Task Name Hours Labor Hours Costs Total Fee 1 Previous Study Review, Stakeholder Engagement, and Progress Meetings 12 20 8 16 40 4 100 $ 19,840.00 $ 19,840.00 2 Reservoir Site Screening 4 16 16 40 120 8 204 $ 34,560.00 $ 34,560.00 3 Feasibility Study 2 8 16 20 40 16 2 104 $ 18,350.00 $ 18,350.00 4 Owner's Allowance for Concept Development (Time-and-Material) 1 4 8 17 40 70 $ 12,000.00 $ 12,000.00 Project Total Not-to-Exceed Feel 19 48 48 93 240 24 6 478 $ 84,750.00 $ 84,750.00 Y:\03742-Clay County Utility Authority\Opportunities\2025\ReservoirFeasibility\MultipurposeReservoirFeasibilityStudy