HomeMy WebLinkAbout04.a Minutes 121625 MINUTES
CLAY COUNTY UTILITY AUTHORITY
December 16, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Hingst offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Bourre, Mr. Hingst, and Mr. McCall in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Financial Officer Karen Osbourne, Assistant COO/General Superintendent Distribution & Collection David
Rawlins, Assistant Chief Engineer Joe Paternetti, Environmental Compliance Manager Heather Webber, Service
Availability Manager Melisa Blaney, Procurement Manager Angelia Wilson, Communication & Public Relations
Specialist Ashley Taliaferro, Contract & Procurement Specialist Darrin Parker, Administrative Assistant Operations
Alicia Ellis, Administrative Assistant Engineering Annecia Asberry, High School Intern Regan Hughes, and Grady
H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Angelia Wilson—5 years
b. Lindsey Estevez—5 years
c. Andrew Mitchell—5 years
d. Levi Johns—5 years
Executive Director Jeremy Johnston introduced and presented a certificate to Procurement Manager Angelia
Wilson, Lead Operator Wastewater Lindsey Estevez, and Development Services Assistant II Andrew
Mitchell, in recognition of their five years of service.
e. FSAWWA Fall Conference Competitors—Hydrant Hysteria and Meter Assembly Challenge
Mr. Johnston introduced and presented an award to the Hydrant Hysteria team members Patrick Laniel,
Ashley Taliaferro, and Lindsey Estevez. He also acknowledged David Rawlins, Marvin Short, and Heather
Webber for their coaching, support, and encouragement. He also introduced and presented an award to Leslie
Buchanan and Matt Jeffers who competed in the FSAWWA Meter Assembly Challenge. There will also be a
plaque placed in the lobby acknowledging everyone who participated in the competition.
Item No. 5—Approval of Minutes
a. Board of Supervisors Regular Meeting,December 2, 2025
After discussion, Mr. Bourre moved, seconded by Vice-Chairman Petty, and carried, 5-0, to approve the
minutes of the December 2, 2025, Regular Meeting.
December 16, 2025
Item No. 6—Approval of Consent Agenda
After discussion, Vice-Chairman Petty moved, seconded by Mr. McCall, and carried 5-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$4,393,852.83
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Professional Service Agreement with
Advanced Environmental Laboratories, Inc. for Laboratory Services
b. Proposed Approval of Contract Renewal for the Professional Service Agreement with
Pace Analytical Services, LLC. for Laboratory Services
c. Proposed Approval of Contract Renewal for the Professional Service Agreement with
Advanced Environmental Laboratories, Inc. for PROJECT QUENCH Laboratory
Services
d. Proposed Approval of Contract Renewal for the Professional Service Agreement with
BCS Laboratories, Inc. for PROJECT QUENCH Laboratory Services
e. Proposed Approval of Contract Renewal for the Professional Service Agreement with
Pace Analytical Services, LLC for PROJECT QUENCH Laboratory Services
f. Proposed Approval of the Wastewater Residual Disposal Contract Renewal with Residual
Management Services,LLC
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage
1) Florida Depai tiuent of Management Services of Florida Contract No. 781 31 804-17
e. Approval of Developer Agreements,Warranty Deeds & Easements
1) Developer Agreement CU25/26-5 —Water and Wastewater Service for 1690 Jeremiah Street
Suite 109 - (Clay Town Center Village, LLC) — 1.206962 ERC's water, 1.206962 ERC's
wastewater, 1.206962 ERC's AWS, 1.206962 ERC's SJRWMD, 1.206962 ERC's debt
service - $6,974.04
2) Developer Agreement KU25/26-8 —Water and Wastewater Service for the Tennis Restroom
Pavilion - 2300 Town Center Blvd - (Fleming Island Plantation Community Development
District)- 0.50 ERC's water, 1.00 ERC's wastewater, 0.50 ERC's AWS, 0.50 ERC's
SJRWMD, 0.50 ERC's debt service - $5,813.44
December 16, 2025
3) Developer Agreement MU25/26-4 — Water Service to 837 Branscomb Road - (Mark &
Heather Ewer)- 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$6,378.34
4) Developer Agreement MU25/26-5 —Parcel 61, Phase 1C — 171 Single-Family Lots - (Parcel
61 Ventures, LLC) — 171 ERC's water, 171 ERC's wastewater, 171 ERC's reclaimed, 171
ERC's AWS, 171 ERC's SJRWMD, 171 ERC's debt service - $1,540,328.94 (deferred
$966,878.46)
5) Partial Release of Easement — Parcel Nos. 09-05-26-014266-900-00, 09-05-26-014266-906-
01, 09-05-26-014266-907-00, & 09-05-26-014266-911-00 — Grantor — Clay County Utility
Authority
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings-None
Item No. 9—Executive Director's Business
a. Recommended Selection of the Miller Street Water Reclamation Facility Upgrades Professional Engineering
Services RFQ NO. 2025/2026-A01
Assistant Chief Engineer Joe Paterniti and Procurement Manager Angelia Wilson recommended selection of
a firm for the Miller Street Water Reclamation Facility Upgrades Professional Engineering Services RFQ
NO. 2025/2026-A01. CCUA owns and operates the Miller Street WRF, located in Orange Park. Constructed
in the early 1970's, the facility has undergone an internal condition assessment, which identified significant
concerns regarding its long-term viability. A conceptual evaluation report completed in October 2023
highlighted near-term needs for the primary treatment process. To further define required improvements, a
Master Plan was completed in February 2025, identifying priority upgrades with the estimated costs,
including headworks replacement; a new septage receiving station; and a new electrical and chemical feed
facility. On October 22, 2025, staff issued a Request for Qualifications (RFQ) to professional engineering
consultants on CCUA's OpenGov procurement platform for the design and construction services for the
priority upgrades. Two (2) responses were received on November 20, 2025, and subsequently evaluated and
scored by the Project Evaluation Committee. The Committee ranked the proposals as follows; Ardurra
Group, Inc., scoring 86, and Barge Design Solutions, Inc., scoring a 72.5. Staff requested the approval of the
bid opening documents, approval of the ranked shortlist, authorization for staff to negotiate a contract for
services, and execute a contract with Ardurra Group, Inc. If CCUA and Ardurra Group, Inc. are unable to
negotiate a satisfactory contract, CCUA will formally terminate the negotiations and undertake negotiations
with the next ranked firm, Barge Design Solutions, Inc. After discussion, Mr. Hingst moved, seconded by
Vice-Chairman Petty and carried 5-0,to approve staffs request, as presented.
b. Supplemental Agreement No. 3 with Jones Edmunds for Civil and Environmental Engineering Professional
Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for a multipurpose
reservoir feasibility study
Mr. Johnston presented Supplemental Agreement No. 3 with Jones Edmunds for Civil and Environmental
Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering
Services for a multipurpose reservoir feasibility study. As staff members forecast population growth and
water demands into the future, CCUA's need for alternative water supplies will increase. CCUA has
completed the demonstration of the high-quality potable reclaimed water produced by Project Quench. When
CCUA decides to develop potable reclaimed water into the public water supply portfolio, a lower quality
water source will need to be added to maintain reclaimed water services for irrigation and other outdoor
December 16, 2025
water uses. Efforts to date point to a surface water reservoir collecting and impounding stormwater as the
next best lower quality water resource available. Staff demonstrated the likely future need for a surface water
reservoir in CCUA's Integrated Water Resource Plan (November 2022). While CCUA's need for a surface
water reservoir is well into the future, staff members want to begin evaluating how to approach such
infrastructure including the capital investment necessary along with operational and regulatory
considerations. Members of staff have worked with the professional engineers at Jones Edmunds for many
years. The Jones Edmunds team successfully completed other feasibility studies that include the Doctors
Lake Septic to Sewer Conversion Feasibility Study (2020) and the initial work on the Peters Creek Water
Reclamation Facility (2021). The Jones Edmunds team possesses a unique qualification because they
recently completed the Stormwater Master Plan (2025) for the Clay County Board of County
Commissioners. The Jones Edmunds team will also bring their in-depth knowledge of Clay County's
stormwater management systems and flood prone areas to this assignment. Stormwater management will be
a key consideration in evaluating the feasibility of a surface reservoir due to scale and availability of the
water resource. Staff requested approval of Supplemental Agreement No. 3 with Jones Edmunds to provide
Professional Engineering Services in the amount of$84,750. After discussion, Mr. Bourre moved, seconded
by Mr. McCall, and carried 5-0,to approve Supplemental Agreement No. 3, as presented.
c. Proposed Change Order No. 4 to the Statement of Work for Workday Report Development with
Collaborative Solutions LLC., an Affiliate of Cognizant Worldwide Limited
Mr. Johnston presented proposed Change Order No. 4 to the Statement of Work for Workday Report
Development with Collaborative Solutions LLC., (CSLLC) an Affiliate of Cognizant Worldwide Limited.
Staff members seek to develop and implement several standardized reports and dashboards in Workday.
While progress has been made using Workday's standard reports and dashboards, staff requires additional
expertise from professionals with extensive Workday development experience to enhance and expand
reporting capabilities for improved management insight and decision-making. CSLLC and Cognizant
implemented CCUA's Workday system and were subsequently engaged to support the deployment of
Workday's Inventory Module. As a result, they maintain important institutional knowledge of CCUA's
Workday tenant configuration, making them well positioned to assist with the current need. The proposed
scope of work includes the development of cascading dashboards that provide cumulative and Monthly
Budget-Expense summaries. These dashboards will begin at a high-level core competency level and allow
users to seamlessly drill down through department, team, and General Ledger account details for specific
fiscal years. When completed, staff will be able to simply click on the graphical summaries at each level to
efficiently review operational budget and expense information in a more intuitive and user-friendly format.
Additionally, the scope of work will also address an issue with the presentation of Human Resources
information. CCUA monitors employee turnover using the number of budgeted employees as the
denominator, whereas Workday's standard report calculates turnover based on the number of active
employees. CSLLC and Cognizant will modify the report to align with CCUA's longstanding methodology.
Finally, the scope of work includes refining and optimizing our processes to better meet the needs of the
finance and operational teams. After discussion, Mr. McCall moved, seconded by Mr. Hingst and carried 5-
0,to approve Change Order No. 4 in the not to exceed amount of$100,000, as presented.
d. Other
CCUA's Auditors have requested an Audit/Finance Committee meeting be scheduled for January 6, 2026, at
1:00 P.M., to review and discuss the annual audit with the Committee members prior to the Regular Session
at 2:00 P.M. The Committee, WITHOUT OBJECTION, scheduled the meeting as requested. The meeting
will be advertised as required.
Mr. Johnston also inquired if the Board members were interested in having transportation provided for the
tour on Friday, January 23, 2026. After discussion, the Board WITHOUT OBJECTION, directed staff to
inquire about the availability of a chartered vehicle for the tour so everyone could travel together due to the
traffic along the route.
December 16, 2025
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comments -None
Item No. 13—Supervisor Comments
Mr. McCall wished everyone a merry Christmas and a happy holiday season.
Item No. 14—Adjournment
Chairman McNees adjourned the meeting at 2:27 P.M.
Michael C. McNees, Chairman
Janice Loudermilk, Recording Secretary
December 16, 2025