HomeMy WebLinkAbout05.b.02.a CA RFQ 22-23-A03 Architectural Eng Design Contract Renewal EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Approval of Contract Renewal for the Architectural & Engineering Design and
Permitting Services RFQ 22/23-A03
Date: December 31, 2025
BACKGROUND:
The following Continuing Contracts for the Architectural & Engineering Design and Permitting
Services RFQ 22/23-A03, are scheduled to expire on January 15, 2026.
Firm Name Renewal Interest Rate Change
Bhide &Hall Architects, P.A Yes None
Walker Architects, Inc. Yes None
The terms of the contracts allow for the renewal of an additional one (1) year term, contingent
upon the mutual agreement of the parties. Staff contacted each firm to confirm their interest in
renewal, and all firms are interested in renewing with no price increase.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve renewal of Continuing Contracts for
the Architectural&Engineering Design and Permitting Services RFQ 22/23-A03 for an additional
one (1)year term with no rate increases.
ATTACHMENTS:
Bhide & Hall Architects, P.A. Renewal Letter
Walker Architects, P.A. Renewal Letter
//DP(Author)
//AW, CS,AE(Review)
//DD (Final)
GVp,`f COU�r7P Clay County Utility Authority Working together to
3176 Old Jennings Rd. protect public health,
Middleburg,Florida 32068-3907 conserve our natural
G s. Telephone(904)213-2413 resources,and create
QI�} AU our Facsimile(904)213-2436 long-term value for
our ratepayers.
December 23, 2025
Mr. Brian Sawyer, AIA LEED AP BD+C
Bhide & Hall Architects, P.A.
1329 Kingsley Avenue, Suite C.
Orange Park, Florida 32073
Re: Request for Qualifications#2022/2023-A03
Architectural and Engineering Design and Permitting Services
Dear Mr. Sawyer:
The above-referenced contract is scheduled to expire on January 15, 2026. However, the terms of this
contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties.
The new contract period will continue from January 16,2026,through January 15, 2027.If you wish to
continue the contract under the current terms, please sign, date, and return this letter to us by 5:00 P.M.
(EST)on December 29,2025, and we will consider this confirmation of acceptance of the current terms as
stated above.
We appreciate your operation and look forward to continuing doing business with you in the coming year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER
Bhide&Hall Architects,4.4.
Digitally signed by Brian S Sawyer
Brian S Sawyer DN.CHN=Brian S Sawyer,
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Dam C. p�
Darrin G. Parker NAME:
Contract& Procurement Specialist President
TITLE:
/dgp 12/23/2025
DATE:
cc: Darrell Damrow
Joseph Paterniti
0,0 C•UN?, Clay County Utility Authority Working together to
3176 Old Jennings Rd. protect public health,
Middleburg,Florida 32068-3907 conserve our natural
Telephone(904)213-2413 resources,and create
\fl�TY AUTtr+p Facsimile(904)213-2436 long-term value for
our ratepayers.
December 23, 2025
Mr. Joseph Walker, AIA LEED AP BD+C
Walker Architects, Inc.,
2035 NW 13th Street
Gainesville, Florida 32609
Re: Request for Qualifications #2022/2023-A03
Architectural and Engineering Design and Permitting Services
Dear Mr. Walker:
The above-referenced contract is scheduled to expire on January 15, 2026. However, the terms of this
contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties.
The new contract period will continue from January 16, 2026,through January 15, 2027. If you wish to
continue the contract under the current terms, please sign, date, and return this letter to us by 5:00 P.M.
(EST)on December 29,2025,and we will consider this confirmation of acceptance of the current terms as
stated above.
We appreciate your operation and look forward to continuing doing business with you in the corning year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY AC TANCE: ® NO OTHER
W k chitects,Inc.
Vain& 9 PeVziezei Joe Walker
Darrin G. Parker E:
Contract& Procurement Specialist President
TITLE:
/dgp 12/23/25
DATE:
cc: Darrell Damrow
Joseph Paterniti