HomeMy WebLinkAbout06.b.02.b CA Vortex TO #11 EXECUTIVE SUMMARY
AGENDA ITEM:
Request for approval of Task Order No. 11 with Vortex Services, LLC (Vortex), Continuing Contract
for Sewer, Wetwell and/or Manhole Rehabilitation Services (Part B) for the Fiscal Year (FY)
2025/2026 Manhole Rehabilitation
CCUA Bid No. 2018/2019-A7(b)
Financial Project No: 26004RR
Project No: 2026-016
Date: February 12, 2026
BACKGROUND:
At the June 4, 2024 meeting, the Board of Supervisors approved the third(3rd) renewal of the Sewer,
Wetwell, and Manhole Rehabilitation Services Part B continuing contract with Vortex.
CCUA continues to prioritize repair and rehabilitation throughout the gravity sanitary sewer system to
maintain system integrity and prevent failures. Using CCUA's asset management system and field
investigations, staff identified manholes requiring rehabilitation. This effort resulted in a list of eighty-
eight (88) manholes requiring protective coating and fourteen (14) manholes requiring stop-leak
material.
Staff engaged Vortex to visit the identified locations and provide a proposal for the required
rehabilitation work in accordance with the continuing contract.
BUDGET:
Staff reviewed Vortex's proposal and determined the fee of $149,377.13 to be reasonable and
consistent with the unit pricing contract. The current Capital Improvement Plan (CIP) includes
sufficient funding to cover this project.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve of Task Order No. 11 with Vortex
Services,LLC,Continuing Contract for Sewer,Wetwell and/or Manhole Rehabilitation Services(Part
B) for the FY2025/2026 Manhole Rehabilitation.
ATTACHMENTS:
Task Order No. 11
Vortex Services Proposal
//DR(Author)
//AE(Review)
//DR(Final)
Clay County Utility Authority
Bid No. 2018/2019-A7—Continuing Contract for Sewer,
Wetwell and/or Manhole Rehabilitation Services (Part B)
Vortex Services, LLC
Task Order#11 FY25-26 Manhole Rehabilitation
A) Perform all requested contract services as detailed below.
B) Coordinate construction schedule with Mr. Steve Rencarge at 272-5999, extension 2433.
C) CCUA staff must be given a MINIMUM of five (5) working days' notice before construction
commences.
D) Contractor agrees to abide by all federal, state, and local safety regulations as well as CCUA safety
policies.
E) Contractor must provide a project specific payment and performance bond before construction
commences.
F) This document, along with any attachments, shall become an amendment to the Continuing Contract
for Sewer, Wetwell and/or Manhole Rehabilitation Agreement Project No. 2018/2019-A7 — Part B —
CIPP Sanitary Sewer Lining System and all provisions of the Agreement will apply hereto.
G) Task Authorization #11 cost does not to exceed $149,377.13 without prior written authorization
from Mr. Jeremy Johnston, Executive Director.
Item# Item Description Estimated Quantity Unit Unit Price Total Price
C. Clean&Coat Ex.Sanitary Sewer MH 4-Ft Diameter 561.57 VF $145.16 $81,517.50
C. Clean&Coat Ex.Sanitary Sewer MH 5-Ft Diameter 0.00 VF $176.09 $0.00
G. Adjust MH Frame And Cover 0.00 EACH $750.00 $0.00
I. Install Frame&Cover 0.00 EACH $1,200.00 $0.00
K. Invert Replacement 88.00 EACH $400.00 $35,200.00
N. Stop Leak(Per MH Without Lining) 14.00 EACH $1,000.00 $14,000.00
0.1 Traffic Control-MOT Index 601 Or 602(Per Day) 30.00 LS $550.00 $16,500.00
Q. Construction Video&Photos 1.00 EACH $500.00 $500.00
R. Bond(1.50/0 Of WO Total) 1.00 LS $1,659.63 $1,659.63
Total Bid Price: $149,377.13
Accepted by: Date:
Contractor:
Patrick LeClair, Managing Member
Vortex Services
Accepted by: Date:
Owner:
Jeremy D. Johnston, Executive Director
Clay County Utility Authority
411/Pt..
* 44,4111P-Th Ilm III >IC
____
B 8 I' N/ I G
To: Clay County 1 Contact: Stephen J. Rencarge III
Address: Green Cove Springs, FL 32043 Phone:
Email: srencarge@clayutility.org
Project Name: FL-Clay County Task Order#11 Bid Number: 196661-06
Project Location: Various Locations, FL Bid Date: 10/27/2025
Item# Item Description Estimated Quantity Unit Unit Price Total Price
C. Clean&Coat Ex. Sanitary Sewer MH 4-Ft Diameter 561.57 VF $145.16 $81,517.50
C. Clean&Coat Ex. Sanitary Sewer MH 5-Ft Diameter 0.00 VF $176.09 $0.00
G. Adjust MH Frame And Cover 0.00 EACH $750.00 $0.00
I. Install Frame&Cover 0.00 EACH $1,200.00 $0.00
K. Invert Replacement 88.00 EACH $400.00 $35,200.00
N. Stop Leak(Per MH Without Lining) 14.00 EACH $1,000.00 $14,000.00
0.1 Traffic Control-MOT Index 601 Or 602 (Per Day) 30.00 LS $550.00 $16,500.00
Q. Construction Video&Photos 1.00 EACH $500.00 $500.00
R. Bond(1.5%Of WO Total) 1.00 LS $1,659.63 $1,659.63
Total Bid Price: $149,377.13
Notes:
• Prime Contract
ACCEPTED: CONFIRMED:
The above prices,specifications and conditions are satisfactory and Vortex Services LLC
are hereby accepted.
Buyer:
Signature: Authorized Signature:
Date of Acceptance: Estimator: Tommy Robertson
407-509-6633 trobertson@vortexcompanies.com
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