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Home My WebLink About04.a 021726 Minutes MINUTES CLAY COUNTY UTILITY AUTHORITY February 17,2026 The Board of Supervisors of the Clay County Utility Authority(CCUA) met in Regular Session in the Board meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida, on the above- stated date. Item No. 1 —Call to Order Chairman McNees called the meeting to order at 2:00 P.M. Item No.2—Invocation/Pledge of Allegiance Vice-Chairman Petty offered the Invocation and led those in attendance in the Pledge of Allegiance. Item No. 3—Roll Call Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Hingst, Ms. Lebesch, Mr. McCall, and Mrs. Taylor in attendance.Mr.Bourre joined the meeting in progress at 2:09 P.M. Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief Engineer Darrell Damrow, Chief Financial Officer Karen Osbourne, Development Services Manager Melisa Blaney, Communication & Public Relations Specialist Ashley Taliaferro, Procurement Manager Darrin Parker, Environmental Compliance Manager Heather Webber, Assistant Chief Engineer Joe Paterniti, Utility Engineer Zachary Loeb, and Grady H. Williams, Jr., legal counsel to the CCUA. Item No.4—Employee Recognition a. Jerry Sleezer—5 Years The employee was unable to attend the meeting due to work duties. Executive Director Jeremy Johnston will present the recognition at the March 17,2026,meeting. Item No. 5—Approval of Minutes a. Board of Supervisors Regular Meeting,February 3,2026 After discussion,Vice-Chairman Petty moved, seconded by Mrs. Taylor,and carried 6-0,to approve the minutes of the Regular Meeting held on February 3,2026. Item No. 6—Approval of Consent Agenda After discussion,Ms.Lebesch moved, seconded by Mrs.Taylor,and carried 6-0,to approve the Consent Agenda as follows; a. Approval of Financial and Operational Activities 1) Approval of Payment of Warrants Warrants totaling$2,819,110.29 a. Schedule of payments to Sole Sources—None b. Schedule of Emergency Repairs/Purchases—None c. Schedule of items initiated under Emergency Contract-None d. Schedule of payments from the Emergency Account-None e. Schedule of claims paid under the Sewage Backup Response Policy—None f. Statement from Grady H.Williams,Jr.LL.M. 2) Request for Asset Disposal Authorization—Fleet Vehicles 3) Sole Source Designation—None b. Approval of Capital Budget Activities 1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction Contracts or Contract Renewals—None 2) Approval of Supplemental Agreements and Change Orders February 17, 2026 1 Item No. 6—Approval of Consent Agenda(continued) a. Proposed Task Order No.43 with Insituform Technologies,LLC for the Meadowbrook and Grove Park Rehab Project-Cured in Place Pipe Lining b. Proposed Request for approval of Task Order No. 11 with Vortex Services, LLC, Continuing Contract for Sewer,Wetwell and/or Manhole Rehabilitation Services(Part B) for the Fiscal Year 2025/2026 Manhole Rehabilitation c. Approval of Financing Requests—None d. Approval of Contract Usage—None e. Approval of Developer Agreements,Warranty Deeds&Easements 1) Developer Agreement GC25/26-1 —DRH Saratoga Parcel, Phase 1 — 123 Lots (Lampa Trunk Main Project) (CRE-JDG Cross Creek Owner, LLC) — 123 ERC's water, 123 ERC's wastewater, 123 ERC's reclaimed, 123 ERC's AWS, 123 ERC's SJRWMD, 123 ERC's debt service - $1,109,191.84 (deferred$695,473.98) 2) Developer Agreement GC25/26-2—Saratoga Springs Subdivision Phase 4B—336 Lots(Lampa Trunk Main Project) (Saratoga Sagebrook LLC) — 336 ERC's water, 336 ERC's wastewater, 336 ERC's reclaimed,336 ERC's AWS,336 ERC's debt service- $3,027,810.05 (deferred$1,899,831.36) 3) Developer Agreement KU25/26-18 — Water and Wastewater Service to 4762 Pine Avenue (Lisa & Larry Blount, Jr.) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $16,365.82 4) Developer Agreement KU25/26-19—Water and Wastewater Service to 104, 108, 112, & 116 Sleepy Hollow Road(Inkline Homes LLC) —4 ERC's water, 4 ERC's wastewater, 4 ERC's AWS, 4 ERC's SJRWMD,4 ERC's environmental impact,4 ERC's debt service- $39,882.93 5) Developer Agreement KU25/26-20—Wastewater Service to 929 Creighton Road(Hunter Hendrix) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -$8,650.58 6) Grant of Easement—4272 County Road 218—Grantor—Black Creek Land Clearing,Inc. Item No. 7—Customer Account Adjustments-None Item No. 8—Business discussed at committee meetings—None Item No. 9—Executive Director's Business a. 2024/2025 Biennial Engineering Evaluation and Report Chief Engineer Darrell Damrow introduced Kelly Smith, P.E., of Kimley-Horn and Associates, Inc. Ms. Smith presented a summary of the 2024/2025 Biennial Engineering Evaluation and Report and responded to questions from the Board of Supervisors. Copies of the report were provided to the Board members. This item was presented for informational purposes only,and no action was taken by the Board. b. Proposed Third Amendment to the Agreement with the St. Johns River Water Management District and First Amendment to the Lease Agreement between Clay County Utility Authority and Sustainable Water Investment Group Doctors Lake, LLC, for the Doctors Lake Advanced Effluent Treatment Project at the Fleming Island Water Reclamation Facility Chief Engineer Darrell Damrow introduced Vincent Seibold, P.E., of Sustainable Water Investment Group Doctors Lake, LLC (SWIG), who provided a presentation regarding the project's history, construction, and performance. The Memorandum of Understanding between the St. Johns River Water Management District and the Clay County Utility Authority was previously extended through July 31, 2026, with no other changes proposed. The St. Johns River Water Management District is requesting an extension of the MOU through July 31, 2031. Similarly, Sustainable Water Investment Group Doctors Lake, LLC is requesting an extension of the lease agreement through July 31, 2031. After discussion, Mr. Bourre moved, seconded by Mr. McCall, and the motion carried 7-0 to approve the proposed amendments and authorize staff to proceed accordingly. February 17, 2026 2 Item No. 9—Executive Director's Business(continued) c. December 2025 Financial Package Chief Financial Officer Karen Osborne presented the Financial Statements for December and reported Operating income is $572,758 (10%) over budget due to an unfavorable revenue and favorable expense variance. Operating revenue is $487,923 (3%)under budget and Operating expenses are $1,060,681 (8%)under budget. Itemized operating expense variances are in Section C. CCUA gained 226 active (Residential 230, General Service -4)water accounts and 233 active sewer (Residential 239, General Service -6) accounts for the fiscal year 2025/2026 as compared to an increase of 337 active water accounts and an increase of 331 active sewer accounts for the same time in fiscal year 2024/2025. After discussion, Ms. Lebesch moved, seconded by Mrs. Taylor, and carried 7-0, to accept the Financial Statements for December 2025,as presented by Ms. Osborne. d. Proposed Supplemental Agreement No. 1 with Meskel &Associates Engineering, PLLC, to provide geotechnical and engineering services for the Mid-Clay Water Reclamation Facility Reclaimed Storage Tank No. 3 Project Utility Engineer Zachary Loeb presented Meskel&Associates Engineering, PLLC,proposed scope of services, which includes field exploration consisting of soil penetration tests. In addition, Meskel & Associates Engineering, PLLC, will evaluate the feasibility of using soil currently stockpiled at the Governor's Park Water Treatment Plant as structural fill to support the new reclaimed storage tank at the Mid-Clay Water Reclamation Facility. Meskel & Associates Engineering, PLLC, will analyze, test, and classify soil samples obtained during their field exploration and prepare geotechnical recommendations for the tank foundation design. The construction cost for the reclaimed storage tank will be partially funded by the$6 million Florida Department of Environmental Protection(FDEP)grant approved by the Board of Supervisors on November 18, 2025, as part of CCUA's reclaimed water optimization program. After discussion, Mr. Hingst moved, seconded by Mrs. Taylor, and carried 7-0, to approve the supplemental agreement with Meskel&Associates Engineering,PLLC. e. Other Executive Director Jeremy Johnston discussed the exceedance of the Florida Department of Environmental Protection permit due to the cold snap. The team has addressed the possibility of a consent order in the future. He also reminded everyone that he and Ms. Taliaferro will be attending Clay Day in Tallahassee on February 18 and 19,2026. Item No. 10—Legal Business a. Other—None Item No. 11 —Old Business/New Business-None Item No. 12—Public Comment-None Item No. 13—Supervisor Comments Mr.Petty thanked Development Services Manager,Melisa Blaney,for her assistance from a customer standpoint and stated that her team is amazing. Mr.Bourre apologized for being late. Chairman McNees thanked staff for being well-prepared and ensuring the meeting was efficient and productive. Item No. 14—Adjournment Chairman McNees adjourned the meeting at 2:41 P.M. Michael C.McNees,Chairman Alicia Ellis,Assistant Recording Secretary