HomeMy WebLinkAbout06.a Minutes 030326 MINUTES
CLAY COUNTY UTILITY AUTHORITY
March 3, 2026
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Bourre offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Bourre, Mr. Hingst, Ms. Lebesch, Mr.
McCall, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Engineer Darrell Damrow, Chief Financial Officer Karen Osbourne, Development Services Manager Melisa Blaney,
Procurement Manager Darrin Parker, Communication & Public Relations Specialist Ashley Taliaferro, Contract &
Procurement Specialist Countney Hinson, Administrative Assistant Operations Alicia Ellis, Procurement Buyer
Claire Smith, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,February 17, 2026
After discussion, Mrs. Taylor moved, seconded by Ms. Lebesch, and carried 7-0, to approve the minutes of
the Regular Meeting held on February 17, 2026.
Item No. 5—Approval of Consent Agenda
After discussion, Vice-Chairman Petty moved, seconded by Mr. McCall, and carried 7-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $1,462,864.63
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization
3) Sole Source Designation—None
March 3, 2026
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of the Fifth Chemical Supplier Contract Renewal ITB#
2020/2021-A5
b. Proposed Approval of Continuing Contract Renewal for Ground Storage Tank
Maintenance and Rehabilitation RFP No. 2021/2022-A05
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds &Easements
1) Developer Agreement CU25/26-11 — Ridgeview Elementary School Fire Protection (School
Board of Clay County) - $992.10
2) Developer Agreement KH25/26-7—Water Service to 6293 & 6297 lst Avenue (7S Ventures,
LLC.) — 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's debt service -
$6,515.68
3) Developer Agreement KU25/26-21 — 7-Eleven Gas Station & Convenience Store at 2594
County Road 220 (220 College LLC.) —4 ERC's water, 4 ERC's AWS, 4 ERC's SJRWMD,
4 ERC's debt service - $8,590.66
4) Grant of Easement—404 Madison Avenue—Grantor—Tanglewood Commercial Park, Inc
5) Grant of Easement—7-Eleven Gas Station —Grantor—220 College LLC.
6) Grant of Easement—3140 County Road 220—Grantor—Circle K Stores, Inc.
7) Partial Release of Easement—Parcel No. 35-04-25-008291-000-00— Grantor— Clay County
Utility Authority
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at committee meetings—None
Item No. 8—Executive Director's Business
a. January 2026 Financial Package
Chief Financial Officer Karen Osbourne presented the Financial Statements for January 2026 and reported
Operating Income is $756,009 (10%) over budget due to unfavorable revenue and a favorable expense
variance. Operating Revenue is $814,615 (3%) under budget and Operating Expenses are $1,570,624 (9%)
under budget. CCUA has gained 282 active water accounts and 291 active sewer accounts during fiscal year
2025/2026. After discussion, Mr. Bourre moved, seconded by Mrs. Taylor, and carried 7-0, to accept the
Financial Statements for January 2026, as presented by Ms. Osbourne.
b. Proposed Agreement, including Amendments, with Ardurra Group, Inc. to provide engineering and design
services for the Miller Street Water Reclamation Facility Rehabilitation and Upgrades Project
Executive Director Jeremy Johnston presented for consideration a proposed Agreement, including
Amendments, with Ardurra Group, Inc. to provide engineering and design services for the Miller Street
Water Reclamation Facility Rehabilitation and Upgrades Project. Since the December 16, 2025,
authorization, staff incorrectly processed and executed an agreement with Ardurra while staff members were
negotiating the scope of services and fees for the project. In addition, the Agreement is for continuing
professional engineering, and not project-specific services, as required under the Consultants Competitive
Negotiation Act (F.S. 287.055) (CCNA). Lastly, the Agreement itself was not presented to the Board of
Supervisors for consideration and approval. When the issues were realized, staff sought to correct the
March 3, 2026 2
contracting deficiencies with this presentation of the Agreement and associated amendment. CCUA operates
and maintains the Miller Street WRF, which serves the Orange Park service area. The facility is one of
CCUA's oldest treatment plants and has a permitted annual average daily flow(AADF)treatment capacity of
2.99 million gallons per day(MGD). Treated effluent is discharged to a beneficial public access reuse system
with a permitted AADF capacity of 3.0 MGD, as well as to the St. Johns River. This facility also receives
small quantities of reuse-quality treated effluent from the Town of Orange Park. Ardurra completed a
conceptual evaluation in 2023 and a Master Plan in February 2025 that identified and prioritized the
improvements necessary to bring the facility up to current CCUA standards, while ensuring reliable
operation for years to come. The Agreement includes design, preparation of contract documents, permitting,
bidding support, and construction administration services for priority improvements, which include the
following:
• Construction of a new influent structure and septage receiving station and associated
components.
• Replacement of the existing sodium hypochlorite chemical building.
• Site access and stormwater improvements as necessary for the improvements.
• New sodium hypochlorite storage and pumping facilities.
• Site-wide electrical improvements.
• Electrical supply, instrumentation, and control systems for new equipment, including
appropriate weather-protected facilities.
• Integration of all new work into the site's master Supervisory Control and Data Acquisition
(SCADA) system.
After discussion, Mrs. Taylor moved, seconded by Vice-Chairman Petty, and carried 7-0, to approve the
Agreement and Amendments with the Ardurra Group, Inc. to provide engineering and design services for the
Miller Street Water Reclamation Facility Rehabilitation and Upgrades Project, as presented.
c. Clay Day 2026 Legislative Priorities&Progress—Presentation
Communication & Public Relations Specialist Ashley Taliaferro provided a presentation entitled Legislative
Priorities &Progress,reviewing staff's participation in Clay Day 2026 in Tallahassee. This report was for the
Board's information only;no action was requested or required.
d. Other
Mr. Johnston shared as of March 1st, CCUA is halfway through Fiscal Year 2025/2026, and reported
members of staff have started the budget process for the 2026/2027 Fiscal Year.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Mrs. Taylor shared she will be absent from the meeting on March 17, 2026.
Chairman McNees thanked staff for their efforts in preparing and presenting the agenda and the supporting
documentation for today's meeting.
March 3, 2026
Item No. 13 —Adjournment
Chairman McNees adjourned the meeting at 2:20 P.M.
Michael C. McNees, Chairman
Janice Loudermilk, Recording Secretary
March 3, 2026 4