HomeMy WebLinkAbout10.a EDB Ardurra SA No. 3 Biosolids Project EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Supplemental Agreement No. 3 (SA3) with Ardurra Group, Inc (Ardurra) for Civil and
Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide
professional engineering services for the Biosolids Management Evaluation and Alternatives
Analysis Project.
Job Number: 2026-19
Date: March 12, 2026
BACKGROUND:
Staff requests approval from the Board of Supervisors to execute SA3 with Ardurra for the
development of a comprehensive Biosolids Management Evaluation and Alternatives Analysis.
CCUA intends to initiate this Biosolids Management Evaluation and Alternatives Analysis to
evaluate CCUA's current biosolids treatment and disposal practices and to develop a long-term,
sustainable, and cost-effective biosolids management strategy through 2050. Evolving
environmental regulations and associated risks, increasing operations and disposal costs, emerging
contaminants(including PFAS and PFOA),and potential opportunities for beneficial reuse require
a strategic assessment to ensure continued regulatory compliance, operational efficiency, and
alignment with future utility growth.
The scope of the project includes:
• Evaluate existing biosolids treatment, handling, and disposal practices across
CCUA facilities.
• Review historical operating data, costs, regulatory requirements, and future
population and flow projections.
• Assess regulatory drivers at the local, state, and federal levels, including emerging
contaminants.
• Identify and evaluate up to three biosolids management alternatives using economic
and non-economic criteria.
• Analyze the feasibility of regional biosolids management collaboration
opportunities with neighboring utilities.
• Develop short-term and long-term recommendations supported by conceptual
layouts and the engineer's opinion of probable construction costs.
• Prepare and present a Draft and Final Biosolids Technical Memo summarizing the
above activities and providing a recommendation for short-and long-term biosolids
management.
The proposed services are planning-level only and do not include design,permitting, construction,
pilot testing, or facility condition assessments.
Approval will allow CCUA to proactively plan for future biosolids management needs, ensure
regulatory compliance, evaluate regional partnership opportunities, and position the Authority for
sustainable long-term operations.
BUDGET:
The lump sum fee for the Biosolids Management Evaluation and Alternatives Analysis Project is
$198,394.92. The proposed lump sum fee is reasonable. Funds for this report are included in
Engineering's approved operating budget.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under a continuing contract. The
professional fees for this study do not exceed the statutory limit, $500,000. Staff negotiated this
Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated
the scope and fee for professional services at a compensation that CCUA determines is fair,
competitive, and reasonable.
RECOMMENDATION:
Staff respectfully requests approval from the Board of Supervisors' to execute Supplemental
Agreement No. 3 with Ardurra Group, Inc. in the amount of$198,394.92 to provide professional
engineering services for the Biosolids Management Evaluation and Alternatives Analysis Project.
ATTACHMENTS:
Supplemental Agreement No. 3
Scope and Fee Proposal
Supplemental Agreement No.3 with Ardurra Group,Inc. to provide professional engineering
services for the Biosolids Management Evaluation and Alternatives Analysis Project
RFQ 2023/2024-A01
CCUA Project No. 2026-019
Engineer: Ardurra Group, Inc. Owner: Clay County
405 Golfway West Drive, Suite 201A Utility Authority
St. Augustine,FL, 32095
Date: March 17, 2026
Item: Description of Services:
Original Provide professional engineering services as requested
Agreement and identified in the attached scope of services and fee
proposal.
Task 1 Project Management $18,668.64
Task 2 Existing Biosolids Management Evaluation $13,510.06
Task 3 Biosolids Management Business Case Evaluation $166,216.22
Total Lump Sum Price Not to Exceed Without Prior Authorization $198,394.92
This document, along with the Scope and Fee Proposal, shall become an amendment to the Civil and
Environmental Professional Engineering Services Agreement, RFQ 2023/2024-A01, for the Biosolids
Management Evaluation and Alternatives Project, and all provisions of the Agreement will apply
hereto.
Accepted by: Date:
Engineer:
David Rasmussen PE.
Ardurra Group, Inc.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
/\\/
ARDURRA GROUP,INC.
405 GOLFWAY WEST DRIVE,SUITE 201A
A R D U R R A ST.AUGUSTINE,FL 32095
PH:904-562-2187
www.ARDURRA.COM
TASK ORDER
MARCH 10TH,2026
THIS TASK ORDER IS PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES
BETWEEN CLAY COUNTY UTILITY AUTHORITY AND ARDURRA GROUP, INC.WHICH IS
INCORPORATED HEREIN BY THIS REFERENCE,WITH RESPECT TO
Scope of Services
for Professional Engineering Services for Biosolids
Management Evaluation and Alternatives Analysis Project.
Article A. Purpose:
The purpose of this Task Order is to authorize the CONSULTANT (Ardurra Group, Inc.) to proceed
with professional engineering services for the Biosolids Management Business Case Evaluation
(PROJECT).The PROJECT generally includes the professional engineering activities associated with
the preparation of a long-term Biosolids Management Business Case Evaluation for the Clay
County Utility Authority (CCUA).
CCUA is initiating a comprehensive biosolids management evaluation to evaluate current biosolids
management practices and plan for long-term, sustainable, and cost-effective solutions. Due to
evolving environmental regulations, increasing operation, maintenance and disposal costs, and
changing opportunities for beneficial reuse, a strategic review of the biosolids program is
necessary to align with state and federal regulations, community expectations, and future utility
growth.
Activities to support this evaluation include a review of the existing biosolids treatment and
disposal practices, review population data and associated future capacity needs to year 2050,
evaluate regulatory drivers, identify and compare alternative biosolids management practices, and
coordinate with other utilities to evaluate the feasibility of a regionalized facility.The activities that
are included are described in "Article B. Scope of Services."
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
BIOSOLIDS MANAGEMENT BUSINESS CASE EVALUATION PROJECT
Article B. Scope of Services:
The scope of this project includes reviewing and evaluating existing biosolids
management/treatment practices, developing a long-term strategy for the biosolids handling and
disposal, and analyzing the feasibility of regional opportunities with adjacent or other utilities.
These primary tasks will be to develop a Biosolids Business Case Evaluation to address the short-
term and long-term recommendations. The overall engineering and technical tasks that are
proposed for this project are as follows:
• Task 1: Project Management
• Task 2: Existing Biosolids Management Evaluation
• Task 3: Biosolids Management Business Case Evaluation
Task 1 — Project Management
Task 1.1: Project Management
Activities performed under this task consist of those general functions required to maintain the
project on schedule, within budget, and that the quality of the work products defined within this
scope is consistent with CONSULTANT's standards and CCUA's expectations.These tasks generally
consist of the following:
• Develop a data request memorandum to obtain required data from CCUA.
• Coordinate the activities and communications of the CONSULTANT'S team with those of CCUA.
• Develop and maintain the project schedule, monthly status reports, and invoices.
• Attend kickoff meeting and prepare kickoff meeting agenda and meeting minutes.
Task 1.2: Site Visits
CONSULTANT will conduct one (1) site visit to the existing Biosolids Facilities at up to four (4)
treatment facilities.
Task 1.3 Meetings and Workshops
Activities performed under this task consist of those general functions required to provide project
updates and gain client feedback:
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
BIOSOLIDS MANAGEMENT BUSINESS CASE EVALUATION PROJECT
• Attend one (1) review workshop for Technical Memorandum. Review and prepare meeting
agenda and meeting minutes.
• Attend up to two (2)workshops to verify and confirm biosolids projections, identify and screen
short-term and long-term biosolids management alternatives, prepare evaluation criteria and
decision-making framework, short-list alternatives for further desktop evaluation.
• CONSULTANT will facilitate one (1) coordination meeting with surrounding utilities to discuss
regional biosolids handling opportunities.
• Attend up to six (6) biweekly meetings to discuss project progress and track action items.
• Preparation of findings and business case presentation to the CCUA Board.
Task 2— Existing Biosolids Management Evaluation
Task 2.1: Data Review
The CONSULTANT will review the following data to be provided by CCUA:
1. Monthly/Annual Operating reports for each CCUA WWTP for past 3 years (including plant
flows, biosolids quantities — both daily volume and weight, type of treatment, biosolids
characteristics data (TS, VS, nutrient content, metals, pathogens), and treatment and disposal
methods.
2. Future projections for biosolids production (including WW flow projections for each WWTP
for the planning horizon).
3. As-builts, record drawings, GIS files, O&M Manuals of the wastewater treatment and biosolids
facilities.
4. Other applicable biosolids operating data for the past 3 years (operating costs (O&M, energy,
labor, chemicals, hauling, tipping, etc.), system reports, plans, permits, etc.) provided by CCUA.
5. Site Survey in CAD and PDF (if available) of potential sites for a future CCUA regional biosolids
facility.
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
BIOSOLIDS MANAGEMENT BUSINESS CASE EVALUATION PROJECT
Task 3— Biosolids Management Business Case Evaluation
Task 3.1: Draft Biosolids Management Alternatives Analysis
The CONSULTANT will develop a draft Biosolids Management Business Case Evaluation Technical
Memorandum. The draft TM will include the following sections:
1. Executive Summary
2. Background and Objectives
3. Existing Biosolids Management Practices and Costs
4. Population, Flow, and Biosolids Projections
5. Biosolids Regulatory Drivers Review
a. CONSULTANT will also review and summarize the applicable current local, federal, and
state regulations regarding biosolids treatment, processing, and disposal, and evaluate the
potential future regulatory drivers (end use of treated biosolids, PFAS and PFOA)that could
affect the current and future biosolids management practices.
6. Alternative Analysis
a. CONSULTANT will evaluate up to three (3) biosolids management alternatives using
economic and non-economic criteria (ease of disposal, permitting, O&M, facility footprint,
neighborhood friendliness, and public perception) developed in Task 3.2, and compliance
with current and potential future applicable local, federal, and state regulations including
emerging contaminants such as PFAS and PFOA and microplastics. The alternatives (for
CCUA only or partnered with neighboring utilities) may include, but not be limited to the
following:
i. BCR
ii. Solar + Pasteurization
iii. Composting
7. Short-term and Long-term Recommendations
a. Biosolids Management Scenarios and Summarized Results
b. Short Term/Long Term Biosolids Management Recommendations
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
BIOSOLIDS MANAGEMENT BUSINESS CASE EVALUATION PROJECT
c. Conceptual Level Engineer's Opinion of Construction Cost Estimates
d. Conceptual Facility Layouts
Task 3.2: Final Biosolids Management Alternatives Analysis
The CONSULTANT will meet with CCUA to review the contents of the draft TM. Comments from
CCUA will be incorporated into the final TM. The final TM will be electronically signed/sealed and
provided to the CCUA in PDF format along with three (3) hardcopies.
Article C. Assumptions
These services will be performed under the following assumptions:
1. CCUA to provide all pertinent data as defined, but not limited to, in Task 2.1.
2. Design, permitting, and construction services are not included.
3. Facility and Condition Assessment of Equipment is not included.
4. Pilot Testing for any recommended process is not included.
5. Additional facility visits by staff are not included.
6. All existing equipment model numbers, age, and capacities, as applicable, will be provided by
CCUA.
7. CCUA wastewater operating staff will assist and provide input and responses to understand
plant flow and process operations.
8. CONSULTANT will not be required to provide public outreach regarding this Evaluation.
9. Structural, Electrical and HVAC evaluations are not included within this scope.
Article D. Compensation
As compensation for providing the services described within this Task Order, CCUA shall pay
CONSULTANT in accordance with the current Agreement. Tasks 1 through 3 are based on a lump-
sum fee.The total fee proposed for this Task Order is $198,394.92.The budget for this Task Order
was developed from estimates of the level of effort required to perform the proposed services
based on CONSULTANT's experience and engineering judgment.
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
BIOSOLIDS MANAGEMENT BUSINESS CASE EVALUATION PROJECT
A breakdown of the proposed fee is provided as Attachment A.
Article E. Period of Service:
The Project is anticipated to be complete by June 5, 2026.
Article F. Authorized Representatives:
The Authorized Representatives designated below are authorized to act with respect to this Task
Order. Communications between the parties shall be through the Authorized Representatives:
For CLAY COUNTY UTILITY AUTHORITY For ARDURRA GROUP, INC.
Signature: Signature:
Name: Joe Paterniti, Name: David Rasmussen
Project Manager Client Service Manager
Address: 3176 Old Jennings Rd. Address: 405 Golfway West Dr,
Middleburg, FL 32068 Suite 201A
St. Augustine, FL 32084
Telephone: 904-237-2133 Telephone: 904-562-2185
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Attachment A
Clay County Utility Authority
Biosolids Management Business Case Evaluation Project
Fee Estimate
Senior Sr. Project Sr. Professional Engineering Senior CADD CADD
Task Reviewer Manager Engineer Intern ll Designer Designer Administrative
Rates $307.05 $307.05 $245.64 $147.38 $147.38 $116.68 $92.12 Total Hours Total Cost
Task 1 Project Management
1.1 - Project Management 16 6 16 38 $ 7,860.56
1.2 - Site Visits 4 4 8 16 $ 3,389.80
1.3 - Meetings and Workshops 4 8 8 12 32 $ 7,418.28
Subtotal Task 1 4 28 18 20 0 0 16 86 $ 18,668.64
Task 2 Existing Biosolids Management Evaluation
2.1 - Data Review 8 6 12 40 0 0 4 70 $ 13,510.06
Subtotal Task 2 8 6 12 40 0 0 I 4 70 $ 13,510.06
Task 3 Biosolids Management Business Case Evaluation
3.1 - Draft Biosolids Management Alternatives Analysis 24 8 24 80 16 40 4 196 $ 34,905.12
3.2 - Final Biosolids Management Alternatives Analysis 16 4 8 32 12 24 2 98 $ 17,575.40
Subtotal Task 3 40 12 32 112 28 64 6 294 $ 52,480.52
LABOR SUBTOTAL 52.00 46.00 62.00 172.00 28.00 64.00 26.00 450.00 $ 84,659.22
% Labor per Category 12% 10% 14% 38% 6% 14% 6% 100%
OUTSIDE PROFESSIONALS
Carollo Engineers $ 113,735.70
LUMP SUM TOTAL I $ 198,394.92