HomeMy WebLinkAbout10.c EDB SA No 1 CPH Keystone WM Loop EXECUTIVE SUMMARY
AGENDA ITEM:
Supplemental Agreement No. 1 (SA1) with CPH Consulting, LLC (CPH) for Civil and Environmental
Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering
Services for the construction of the Keystone Water Main Loop(Central Segment)Project.
CCUA Project No.: 2026-030
CCUA Financial Job No.: 26013WL
Date: March 11, 2026
BACKGROUND:
CCUA staff requests approval from the Board of Supervisors to execute SA1 with CPH to provide
professional services for the design, bid, and construction administration services for the Keystone Water
Main Loop(Central Segment)project.
CCUA owns and operates potable water facilities within the Keystone Heights Service Area(KHSA).
The KHSA serves the City of Keystone Heights in southwestern Clay County, FL, and nearby portions of
Bradford County. Staff previously engaged an engineering consultant to prepare a Basis of Design Report
(BODR)which evaluated recommendations for a phased plan to increase system reliability, address water
quality issues, and consolidate plants by extending and interconnecting water mains. Specifically, the
BODR recommended the piping connections being designed under this supplemental agreement to loop
the Keystone Club Estates grid to the Geneva Lake Estates service area,to increase system reliability and
allow decommissioning of the Geneva Lake Estates WTP. Completion of this project will also allow
CCUA to serve new areas of anticipated development.
BUDGET:
The professional services fee of$365,550 proposed here is within the $3.0 million budget for design and
construction of the project. Staff believe these fees are reasonable given the scope of services included in
this supplemental agreement.
CCNA:
CCNA, F.S. 287.055, does apply to the use of a consultant under a continuing contract. The anticipated
construction cost of the project,including contingency,is $2.54M. This does not exceed the statutory limit,
$7,702,500.00, which includes the 2025 CPI adjustment. Staff negotiated the Supplemental Agreement in
compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee for the professional
services at a compensation that CCUA determines is fair, competitive, and reasonable.
RECOMMENDATION:
Staff respectfully recommends that the Board of Supervisors authorize execution of the attached
Supplemental Agreement No. 1 with CPH to provide Professional Engineering Services in the amount of
$365,550.
ATTACHMENTS:
Supplemental Agreement No. 1
Scope&Fee Proposal
Supplemental Agreement No. 1 to Professional Engineering Services Agreement 23/24-A01 with
CPH Consulting LLC to provide Professional Services for the Keystone Water Main Loop
(Central Segment) Project
CCUA Project No. 2026-030
Engineer: CPH Consulting LLC Owner: Clay County
500 W Fulton Street Utility Authority
Sanford FL 32771
Date: March 12, 2026
Item: Description of Services:
Provide professional engineering services as identified
in the attached scope of services and fee proposal.
Task A Topographic Survey $50,000.00
Task B Test Holes (SUE) $11,250.00
Task C Geotechnical Investigation $15,500.00
Task D Engineering Design Services $169,000.00
Task E Permit applications $10,000
Task F Construction Bidding Support $7,500.00
Task G Construction Admin. Services $56,300.00
Task A.1 Topographic Survey(Contingent) $12,500
Task B.1 Engineering Design Services (Contingent) $33,500
Total Price $365,550
Contingent Services Not to be performed without prior CCUA
authorization.
The Contract time shall commence on March 18, 2026, and the scope of services is estimated to be
completed in twenty-seven (27) months according to the schedule in the Scope and Fee Proposal. This
document, along with the Scope and Fee Proposal, shall become an amendment to the Professional
Engineering Services Agreement, and all provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
Jason R. Shepler, P.E.
Vice President
CPH Consulting, LLC.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
Obi
580-1 Wells Road
Orange Park,FL 32073
Phone:904.278.0030
March 10, 2026
Darrell J. Damrow, P.E.
Chief Engineer
Clay County Utility Authority
3176 Old Jennings Road
Middleburg, Florida 32068
RE: Engineering Services Agreement
Keystone Water System Improvements
Postmaster Grid Central Segment Extension to Geneva Lake Estates WTP
CCUA
Client No. 9204-55-1
Dear Darrell:
We appreciate the opportunity to continue our service to the Clay County Utility
Authority (CCUA). Attached is the subject project's scope of services and fee proposal.
Feel free to contact me with any questions and we look forward to working with CCUA
on another successful project.
Sincerely,
CPH Consulting, LLC,
Jason R. Shep er, P.E.
Vice President of North Florida Infrastructure
End.
w w w . c p h c o r p . c o m
SCOPE OF SERVICES
KEYSTONE WATER SYSTEM IMPROVEMENTS
POSTMASTER GRID CENTRAL SEGMENT EXTENSION
TO
GENEVA LAKE ESTATES GRID
(Decommission Geneva Lake Estates WTP)
CPH PROJECT NO. 2600255/CCUA NO. 2026-030
DATE: 03/10/2026
OVERVIEW
In 2024, CCUA engaged a consultant to study, analyze, and recommend potential improvements to the
Keystone Heights water distribution system. The identified projects will be implemented in phases and allow
the Utility to consolidate plants, increase system reliability, address water quality issues, and position CCUA
to serve future development in and around Keystone Heights. The scope of work for this phase of the work
includes conceptual and final design services associated with the extension of 10-inch and 12-inch potable water
mains to connect CCUA's Keystone Club Estates Grid to the Geneva Lake Estates Grid. The pipeline
connection will allow CCUA to decommission the Geneva Lake Estates Water Treatment Plant(WTP),which
has limited-service capabilities. The project's scope generally includes the following:
1. Extend approximately 3,000 lineal feet of 10-inch water main along SE 44th Street from SE 8th Avenue
to SE 5th Avenue, SE 5th Avenue from SR 44th Street to SE 43rd Street, and SE 43rd Street to the
intersection of SE 2'Avenue. The existing 10-inch water main point of connection is located near the
SE 2"d Avenue and SE 43rd Street intersection. All existing water services would be relocated to the
proposed 10-inch water main and existing piping would be retired in place in accordance with CCUA
requirements.
2. Extend approximately 8,500 lineal feet of 12-inch water main along SE 8th Avenue from SE 44th Street
to SE 31st Street,along SE 31'Street to State Road(SR)21, and along SR 21 to SE 28th St. The route
will allow for potential service to existing and future residential and retail parcels that abut the right of
way. Service to new customers will be coordinated with CCUA during the design with associated fire
hydrant spacing and location considerations. CCUA preliminary reporting indicated up to 64 retail
service connections may be available along the route.
3. The mainline points of connection between the Keystone Club Estates grid and the Geneva Lake Estates
grid are anticipated at the:
a. Keystone Club Estates Connection: Intersection of SE 2"d Avenue and SE 43rd Street; and
b. Geneva Lake Estates Connection: Location(s) adjacent to the SE 28th Street and SR 21
intersection.
4. Mainline extensions to the Geneva Lake Estates Water Treatment Plant (WTP) will be considered
during the preliminary engineering services through the system's hydraulic modeling. Should the
modeling indicate mainline extensions are required beyond those outlined above to retire the Geneva
Lake Estates WTP,the Engineer will utilize the contingency funding to complete the additional survey,
design,and permitting services. Existing planning documentation indicates approximately 2,300 lineal
feet of 12-inch water main along SE 28th Street may be required from the SR 21 connection point to the
Geneva Lake Estates WTP.
CCUA Keystone Water System Improvements
Page 1
The scope of services to complete the work described above are outlined herein.
ITEM A-TOPOGRAPHIC AND BOUNDARY SURVEY
Prepare a Topographic Survey of approximately 13.50-acres(11,500±linear feet of partial right-of-way limits)
per Rule Chapter 5J-17 of the Florida Administrative Code in compliance with the Standards of Practice of
Surveying and Mapping of the State of Florida. See Exhibit A. Survey will capture half of the project's right-
of-way corridor from the midpoint of the right-of-way, or pavement section, to the right-of-way line adjacent
to the preliminary water main route identified in Exhibit B. At crossing locations, the entire intersection will
be surveyed or 50 feet on either side of the anticipated water main crossing. If required, the additional
Topographic Survey limits of the contingency-funded area along SE 28th St will consist of approximately 2.40-
acres(2,300±linear feet of partial right-of-way limits).
The survey will include the following general considerations:
1. Depict right-of-way geometry. The following will be used to depict the right-of-way alignment for the
project area:
i) Recorded Plats
ii) Right-of-way documentation
iii) Viewable Legal Descriptions recorded in Official Records
iv) Aerial photography available in suitable quality for the plans
2. Field locate existing monumentation and verify platted rights-of-way.
3. Collect topographic data at road intersections along Blanding Boulevard within the survey scope limits.
4. Locate visible above-ground improvements and visible utilities within the rights-of-way (inverts on
accessible structures only and none in the travel lanes).
5. 50' topographic grid within the survey scope limits.
6. Location of trees at 4" diameter breast height (common name and size) within the rights-of-way. A
certified tree survey is not included as part of this scope.
7. The project coordinate system will be based horizontally on the North American Datum 83(1990)
(NAD 83/90).
8. The project will be based vertically on the North American Vertical Datum of 1988 (NAVD 88).
9. Signed and Sealed Topographic Survey.
ITEM B-SUBSURFACE UTILITY ENGINEERING(SUE)
The Engineer will locate existing utility information on the design drawings based on a Quality Level C (QL-
C)basis. The Engineer will contact known utilities in the corridor to obtain their record information and will
cross reference those materials against the topographic survey findings to estimate underground utility
locations.
The Engineer has included 15 test holes with Quality Level A designations for specific utility conflict areas and
connection points.
CCUA Keystone Water System Improvements
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ITEM C-GEOTECHNICAL INVESTIGATION
The Engineer will provide a limited geotechnical investigation to establish a basis for design of the improvements.
The investigation will utilize a combination of standard penetration tests, hand augers as well as field and
laboratory testing to describe the existing soil profile in accordance with generally accepted local geotechnical
engineering practices and conform to CCUA Standards. At a minimum, borings will extend 5' below the
anticipated pipe invert. Soil classifications will be to AASHTO standards.
The current scope of work includes nine 10' SPT borings and three 15' SPT borings. The locations will be defined
in the BODR Update Submittal for CCUA review and approval.
ITEM D-ENGINEERING DESIGN SERVICES
The Engineer will complete the following design services:
1. Obtain record drawings from CCUA within and around the project boundary. The Engineer will
contact other utility owners within the project corridor to request record documents for their assets.
CCUA will be responsible for obtaining any necessary easements or property acquisition, as
identified by the Engineer in the preliminary design, related to or required for the design
completion of the project.
2. Coordinate with the CCUA engineering team, Florida Department of Transportation (1-DOT)
maintenance office for work within the state right of way,and Bradford County officials,as required,during
the design process. As applicable, coordinate with other potentially affected utility owners if
existing utility information indicates their utilities are within the project's limits and impacted by
the proposed utility relocation improvements.
3. Project design criteria will include the following considerations:
i. Water System Standards: Design considerations to meet CCUA Standards, 10 State
Standards and FDEP requirements.
ii. Water System Hydraulic Modeling: The Engineer will complete a steady-state model of the
system improvements utilizing information from CCUA's existing hydraulic modeling,
water treatment plant asset records,site reviews,hydrant tests,etc.Once the model is created
and calibrated,the Engineer will review average daily flow,maximum daily flow, and fire
suppression capabilities using the preliminary design criteria. Modifications to the piping
sizes will be considered in concert with CCUA staff. Design services do not include any
modifications to existing pumping systems, but modeling scenarios can be created to
consider those improvements.
iii. Basis of Design Report(BODR)Update: The hydraulic modeling findings and water main
routing requirements will be summarized in an update/attachment to the existing 2024 Basis
of Design Report (BODR). An engineer's opinion of probable construction costs will be
provided based on current market conditions and preliminary construction scope of work.
CCUA Keystone Water System Improvements
Page 3
4. Preparation of utility plans for CCUA's use in procuring a general contractor through the
traditional design-bid-build delivery process. The plans will define approach(es) to maintain the
existing utility systems while construction of the replacement piping is completed. At points of
connection to the existing system, the plans will indicate tapping or cut-in requirements. Cut-in
locations will be coordinated with CCUA during the design process to determine system isolation
abilities and associated customer coordination. The project documents will also specify
requirements associated with water service and meter transfers.The water main routing will include
conflict resolution requirements,minimum burial depths,and separation requirements.Pavement and
drainage restoration will be designed in accordance with the FDOT and County Standard Details
within the project boundary.Plan and profile drawings will be presented at a 1-inch equals 20-feet
(1"=20') scale on 22-inch by 34-inch sheets.
5. The design will utilize CCUA Water Standards and supplement those requirements,if required.
6. Technical specifications will consider CCUA's Approved Materials requirements and reference
current vendors.
7. The Engineer will prepare a Project Manual anticipated to include:
a. Table of Contents
b. Instructions to Bidders
c. Bid Form
d. CCUA Bidding Forms
e. CCUA, or EJCDC,Form of Agreement
f. CCUA,or EJCDC, General Conditions
g. CCUA,or EJCDC, Supplemental Conditions
h. Technical Specifications
8. The Engineer will provide the temporary traffic control design to be implemented during the
construction phase of the project. The design will provide for the orderly routing of traffic through
and around the active construction areas, as necessary. MOT Drawings will be prepared between
the 60 and 100%submittals.
9. Preparation of an Engineer's Opinion of Probable Construction Cost at BODR update, 60%, and
100%deliverables.
10. One BODR Update review meeting and up to three(3)design review meetings with the CCUA to
discuss the project and related deliverables.
11. Deliverables include the following:
a. BODR Update:An update to the 2024 BODR will be provided to confirm the preliminary water
main routing and hydraulic modeling findings.
b. 60% Submittal: Plan and profile drawings,details, plans in PDF format, and engineer's opinion
of probable construction cost estimate. Printed copies of the design submittal can be provided upon
request.
CCUA Keystone Water System Improvements
Page 4
c. 100% Submittal: Response to 60% CCUA comments, Plan and profile drawings, MOT
drawings, details, plans in PDF format, DRAFT bid form, review of applicable CCUA
specifications/discussion of additional specification needs (as applicable), and engineer's
opinion of probable construction cost estimate. Printed copies of the design submittal can be provided
upon request.
d. Bid Submittal: Response to 100% CCUA comments and final bidding documents (plans,
permits, and project manual). Printed copies of the design submittal canbeprovidedupon request.
e. Distribution of meeting minutes and response to review comments, as applicable during
design production.
ITEM E-PERMIT APPLICATIONS
1. CCUA WATER: The Engineer will utilize the CCUA Permit Application Form for Construction
of an Extension to Public Drinking Water. The Engineer will submit the required forms and
attachments to CCUA for review, comment, and approval. The Engineer will assist in responding
to request(s)for information.
2. COUNTY RIGHT-OF-WAY REVIEW:As required,the Engineer will prepare a Bradford County
right of way permit application for the proposed water main improvements. The Engineer will
submit the required forms and attachments to the County for review and approval. The Engineer
will assist in responding to any request(s)for additional information.
3. FDOT Utility Permit: The Engineer will prepare Florida Department of Transportation Right-of-
Way Use/Utility Accommodation Permit Application for the proposed work within the FDOT
right of way. The Engineer will submit the required forms and attachments to the local FDOT
maintenance office for approval of the work within FDOT right-of-way. The Engineer will assist
in responding to any requests for additional information.
ITEM F-CONSTRUCTION BIDDING SERVICES
The Engineer will complete the following activities associated with the project's bidding phase of work:
1. Attend the pre-bid conference.
2. Review and respond to requests for additional information.
3. Prepare and submit addenda.
4. Revise contract bid documents per addenda.
5. Complete bid review including accuracy of submittals and bidder qualifications.
6. Prepare a Recommendation of Award with certified Bid Tabulation.
5. Prepare Conformed Construction Documents.
CCUA Keystone Water System Improvements
Page 5
ITEM G-CONSTRUCTION ADMINISTRATION SERVICES
The Engineer will support the CCUA and construction-phase team through the following services:
1. Attendance at pre-construction construction conferences.
2. Review project shop drawings and associated submittals.
3. On-site visits to review construction progress, complete progress meetings, and review field
conditions. A monthly construction meeting is budgeted.
4. Issue design revisions as required for field modifications, unforeseen conditions, design
modifications, and/or CCUA directed modifications. This will include addressing request for
information(RFI) from the contractor and coordination of work through the resident observer.
5. Respond to correspondence from the CCUA related to construction activities associated with the
subject project.
6. Review and comment on proposed contract modifications.
7. Issue clarifications via electronic mail and/or letter correspondence.
8. Coordinate with permitting agencies, as required, during construction of the project.
9. Complete permitting certifications, and associated partials, for phased-construction activities and
final completion.
10. Provide substantial and final completion review of the construction activities and issue associated
findings to the CCUA.
The Engineer's services are estimated for the periods specified above. If additional time is required, the
Engineer can work on an hourly basis for those services required to complete the Project.
[Rest of Page Intentionally Left Blank]
CCUA Keystone Water System Improvements
Page 6
SCHEDULE
Item Start Finish
Design plans/survey/SUE April 2026 Dec 2026
Permitting Sept 2026 Oct 2026
CCUA Bid Package Dec 2026 Jan 2027
CCUA Bidding Jan 2027 Apr 2027
Issue P.O.to Contractor May 2027 May 2027
Construction June 2027 June 2028
CONDITIONS
The following conditions apply:
1. CCUA/Owner shall provide copies of all available Owner records as may be required for the Engineer
to complete these services.
2. Project design is based on traditional design-bid-build delivery using CCUA's standard delivery
method.
PURSUANT TO FLORIDA STATUTES, SECTION 558.0035, AN
INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD
INDIVIDUALLY LIABLE FOR NEGLIGENCE.
EXCLUSIONS
The proposed scope of services does not include:
Soil remediation, soil
Zoning, site
contamination surveys, Any wetland
permitting, and/or Environmental resource
dewatering permitting, Planning Department activities,permitting, permitting.
groundwater sampling, etc.
groundwater permitting, etc. coordination.
As-built Survey ALT Land Boundary Survey Certified Tree Survey
Titleitle Su Survey
Survey of soil boring
Sketch and locations
Platting Descriptions Construction Staking (boring locations will be
shown on the plans per
gps coordinates)
CCUA Keystone Water System Improvements
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SCHEDULE OF FEES
Item Task I Fee Basis Fee
A Topographic and Boundary Survey I Lump Sum $50,000
B SUE—QLA Work— 15 Test Holes @ $750 per test hole I Per UnitA $11,250
C Geotechnical Investigation I Lump Sum $15,500
D Engineering Design Services I Lump Sum $169,000
E Permit Applications I Lump Sum $10,000
1 FDEP/CCUA Water Permit Application
2 County Right-of-Way Review
3 FDOT Utility Permit
F Construction Bidding Services,Lump Sum $7,500
G Construction Administration Services,Lump Sum $56,300
BASE SCOPE TOTAL $319,550
WATER MAIN EXTENSION CONTINGENCY TO GENEVA LAKE ESTATES WTP
A.1 Topographic and Boundary Survey I Lump Sum $12,500
B.1 Engineering Design Services I Lump Sum $33,500
CONTINGENCY SCOPE TOTAL $46,000
A: Test Hole Unit Price based on 5 test holes per mobilization.
The Engineer shall make himself available to the CCUA at the Engineer's standard hourly rates for additional
services as requested. including construction site visits, certification of pay requests, construction
administration and changes in project scope of work.
Invoices for services in progress are prepared monthly and are due and payable within 30 days of the invoice
date. Payments which are not received in accordance herewith are subject to late fees, collection fees, 1-1/2%
interest per month and may cause the Engineer to stop work on the CCUA's projects. The fees listed above do
not include state sales tax, federal sales tax or value added tax(VAT), should they be required by law.
CCUA Keystone Water System Improvements
Page 8
EXHIBIT A
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CCUA Keystone Water System Improvements
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