HomeMy WebLinkAbout09.c EDB CO No. 5. KBT Contracting. New Admin Bldg EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Change Order (CO) No. 5 with KBT Contracting Corp. to the New Administration
Building Site Improvements project.
CCUA Project No.: 4020-004
CCUA Bid No.: 21/22-A1 1
CCUA Financial Job No.: 21013AD
Date: March 18, 2026
BACKGROUND:
CCUA staff requests authorization from the Board of Supervisors to execute Change Order No. 5 to
the construction contract with KBT Contracting Corp. for the project identified above, which reflects
a contract deduction associated with the assessment of liquidated damages.
The project exceeded the contractual completion time, resulting in the assessment of liquidated
damages in accordance with the terms and conditions of the construction contract. Liquidated
damages are calculated at a rate of $500.00 per day for a total of 435 calendar days beyond the
allowed contract time.
Accordingly, Change Order No. 5 provides a deductive adjustment for $217,500.00 to reconcile the
contract value with the assessed liquidated damages. This adjustment is administrative in nature and
reflects the enforcement of contract provisions related to project schedule performance. The change
does not modify the project scope and represents the final reconciliation of contract time and
associated costs.
In conjunction with this Change Order, Pay Application No. 29 (Final) reflects the Engineer's
certified amount based on the adjusted contract value, inclusive of liquidated damages.
BUDGET:
OH."nal Contract Amount $4,600,705.00
Total Net Change by CO (prior to this CO) $ 112,204.99
Net Change (CO No. 5-Deduction) _ $ (217,500.00)
Revised Contract Amount $ 4,495,409.99
Total Paid to Date $ 4,468,825.49
Remaining Contract Balance(Pay App No.29-Final) _ $ 26,584.50
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors' authorization to execute Change Order No. 5 to
the construction contract with KBT Contracting Corp. for the New Administration Building Site
Improvement project, which reduces the contract value by $217,500.00, and to process Pay
Application No. 29 (Final) consistent with the Engineer's certified amount.
ATTACHMENTS:
Change Order No. 5
Pay Application No. 29 (Final)
Bhide & Hall Architects, PA Letter dated 02/06/26 Outlining Liquidated Damages
//MB(Author).
//DM(Review)L.
//DM(Final)
'crtr Clay County Utility Authority
Working together to protect
3176 Old Jennings Road public health.conserve our
Middleburg,Florida 32068-3907 natural resources.and
Telephone(904)213-5999 ovate long-term value for
Facsimile (904)213-2498 our ratepayers.
Change Order No.: 5 Date: March 13.2026
Project: New Administration Building Site Improvements
CCUA Bid No.: 21'22-Al 1
CCUA Project No.: 4020-004
Vendor: KBT Contracting Corp. Owner. Clay County Utility Authority
5105 Blanding Boulevard
Jacksonville,FL 32210
(904)647-9200
Engineer of Record: Bhide&Hall Architects.PA
I329-C Kingsley Avenue
Orange Park,Fl 32073
(904)264-1919
ORIGINAL CONTRACT TIMES ORIGINAL PREVIOUS CO CURRENT CO
NTP 1:27/2023
DAYS ADD 139 31
SUB.COMP. 350 1/12r2024 5/30/2024 6.'30/2024
FINAL COMP. 365 1 27'2024 6/14 2024 7;1512024
INCREASE.OR
DECREASE IN
ITEM DESCRIPTION OF CHANGE(S) QTY. UNIT PRICE CONTRACT PRICE
Contract Decrease (>_I7.5ln.ul),,
Liquirdated Damages(435 Days(a,•5500iday)
TOTAL INCREASE $0.00
TOTAL DECREASE ti2I-.5nt)lust
NET CHANGE RESULTING FROM THIS CHANGE ORDER '21-sun,nnl
ORIGINAL CONTRACT PRICE $4.600.705.00
Net Increases by Change Orden(prior to this change order) $l 12.204.99
Net Decreases by Change Orders(prior to this change order) S0.00
Total Net Change by Change Orders(prior to this change order) $112.2_0-1.99
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $4.712.909.99
NET CHANGE RESULTING FROM THIS CHANGE RDLlt ! .` oo
CONTRACT PRICE INCLUDING THIS CHANGE DER $4.495.409.99
This document shall become an amendmet th• ontract and all provisions of the contract will apply hereto.
Accepted by: j��_ /fr Date: 03/13/2026
E .ineerol 'ecord
Accepted by: - —ADate: _ 3)18!&02�e
Vendor
Accepted by: Date:
Owner
Project: New Administration Building Site Improvements
CCUA Bid No.: 21/22-All CCUA Project No.: 4020-004
Summary of Change Orders
Date Description Contract Net Increase Net Decrease Revised Contract
1/27/2023 Original Contract Price: $4,600,705.00
Change Order No. 1: Additional 48
2/3/2023 LF of 24" RCP, Type C inlet, and $36,657.70 $0.00 $4,637,362.70
additional demo of existing
sidewalk
Change Order No. 2: (1) Equitable
delay cost due to building permit
delay (2) Gravel
9/18/2023 (Crushcrete/stabilized)fire $75,547.29 $0.00 $4,712,909.99
department access extension (3)
Increse in landscape & Irrigation
Labor and Material
Change Order No. 3: Additional
1/5/2024 time of 23 calendar days without $0.00 $0.00 $0.00
cost to account for weather days
Change Order No. 4: Additional
7/9/2024 time of 31 calendar days without $0.00 $0.00 $0.00
cost to account for weather days
Change Order No. 5: Liquidated
3/13/2026 Damages (435 days @ $500/per $0.00 ($217,500.00) $4,495,409.99
day)
Summary of Totals: $4,600,705.00 $112,204.99 ($217,500.00) $4,495,409.99
CLAY COUNTY UTILITY AUTHORITY
APPLICATION AND CERTIFICATION FOR PAYMENT
TO OWNER:CLAY COUNTY UTILITY AUTHORITY APPLICATION NO 29-FINAL 3-11-2026 Distribution lo:
3176 Old Jennings Road PERIOD TO: 12/31/2025
Middleburg,FL 32068 PROJECT NO.: 4020-004 X OWNER
PO NO: SC-0000043 X ENGINEER
FROM CONTRACTOR: KBT Contracting Corp X CONTRACTOR
5105 Blanding Blvd.
Jacksonville.FL 32210
CONTRACT FOR:New Administration Building Expansion and Site Improvements
(Bid No.21/22-A l I)
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,
Application is made for payment,as shown below,in connection with the Contract. information and belief the Work covered by this Application for Payment has been
Continuation Sheet is attached, completed in accordance with the Contract Documents,that all amounts have been paid by
the Contractor for Work for which previous Certificates For Payment were issued and
1, ORIGINAL CONTRACT SUM $ 4,600,705.00 payments received from the Owner,and that current payment shown herein is now due.
2. Net change by Change Orders $ (105,295.01)
3. CONTRACT SUM TO DA'l'E(I.ine l±2) $ 4,495,409.99 TRAC FOR �_ , } f, J c L
4 TOTAL COMPLETED TO DATE(Column L on SOY) $ 4,495,409.99 � •1 o Dale: /f I//
TOTAL STORED TO DATE(From Stored Material Log) Stale of:Florida _ .
5. RETAINAGE: County of:P_uva:
a, 0%of Completed Work $ - Subscribed and sworn to before
b. 5 %of Stored Material 5 - me this ,)I day of
Total Retainage(Lines 5a+5b or S - - .e..-4 6. TOTAL EARNED LESS RETAINAGE $ 4,495,409.99 Notary Public State o(Florida
(Lute 4 Less Line 5 Total) Notary Publ Kimberly Cisco
My Commission NN 415962
It„ Expires 81312027
7. LESS PREVIOUS CERTIFICATES FOR �s cs�o•
PAYMENT(Line 6 from prior Certificate) $ 4,468,825 49 My Commission expires. 8/3/2027
8. CURRENT PAYMENT DUE $ 26,584.50
ENGINEER'S CERTIFICATE FOR PAYMENT
9. BALANCE TO FINISH,INCLUDING RETAINAGE 0
(Line 3 less Line 6)
In accordance with the Contract Documents,based on on-site observations and the data
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS comprising the application,the Engineer certifies to the Owner that to the best of the
Total changes approved Engineer's knowledge,information and belief the Work has progressed as indicated,
in previous months by Owner $112,204.99 the quality of the Work is in accordance with the Contract Documents,and the Contractor
Total approved this Month $217,300.00 is entitled to payment of the AMOUNT CERTIFIED.
TOTALS $112,204 99 S217,500.00 AMOUNT CERTIFIED S $26,584.50
NET CHANGES by Change Order ($105,295,0I) (Attach explanation if amount certified differs from the amount applied.Initial all figures on this
Application and onthe Continuation Sheet that are changed to conform with the amount certified.)
Attach a Schedule of Values which includes a description of work completed along with any ENGINEER:
supporting documentation. By: Date:
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
Contractor named herein.Issuance,payment and acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this Contract.
A B I C D E F G H II
ITEM DESCRIPTION OF WORK I SCHEOULED UNIT UNIT TOTAL COMPLETED PREVIOUS COMPLETED THIS PERIOD MATERIALS rOTAL % BALANCE RETAINAGE
NO VALUE PRICE SCHEDULED PERIOD 1213 VALUE PRESENTLY COMPLETED COMPLETE TO FINISH 5%
VALUE C1IY VALUE 12/31!2025 STORED ANOSIOREO (G-C) IC•G)
(NOT IN 0 OR E) (O+F•F)
CCUA BUILDING ADDITION
1 GENERAL CONDITIONS 1 LS S 529,200 00 $ 529.200 00 t0091 $ 52520000 0% $ • $ 529.200 00 100% $ • $ 76,440 00
e PAYMENT AND PERFORMANCE BOND! I LS S 39,095 00 $ 39,09500 100% S 39,09500 O% $ • $ 39,095 00 100% $ • $ 195475
INSURANCE
3 MOBILIZATION 1 LS $ 46,007 00 5 46,007 00 100% $ 46 007 00 0% $ • $ 46,007 00 100% $ • 5 2,300 35
4 SITEWORK I LS $ 831,376 OD S 831,37600 100% S 831,37600 0% 5 $ 831,37600 100% $ • $ 41,56880
5 FOUNDA rIONS I CONCRETE!SLAB 1 LS $ 191,224 95 5 191.224 95 100% S 191,224 95 0% $ • $ 191,224 95 100% $ • $ 9,561 25
6 MASONRY I LS 5 185,838 05 5 185,838 05 100% 5 185,838 05 0% 5 • $ 185,838 05 100% $ $ 9,291 90
7 TIE BEAMS 1 LS $ 142600 00 5 142,000 00 100' 5 142,000 00 0% $ • 5 142,000 00 100% $ - $ 7,100 00
8 STRUCTURAL STEEL 1 LS 5 393.230 00 5 393.230 00 100Y_ $ 393,230 00 0% 5 • $ 393,230 0G 100% $ • $ 19,661 50
5 MANSURD TRUSS AND DECKING 1 LS 5 242.0000C 5 242.00000 100% $ 242,00000 0% S $ 242,000 OC 100% $ • $ 12.100 DO
10 MANSURD METAL ROOr'NG I LS $ 174,011 DO S 174,011 00 100% $ 174,011 00 0% $ • $ 174,011 OC 100% $ $ 8,700 55
11 FLAT DECK ROOFING I LS 5 180 000 DO $ 160,000 00 100% S 180,000 00 0% $'. $ 180,000 00 100% 5 • 5 9,000 00
12 SOFFITS/S/AIRS I LS $ 43,200 UU $ 43 200 00 100:0 $ 43,20000 0% 5 • S 43,20000 100% $ • $ 2,16000
13 EXTERIOR DOORS AND STOREFRONTS 1 LS 5 279,763 00 5 279 753 00 100% S 279,763 00 0% $ • 5 279,763 00 100% $ • $ 13.988 15
14 STUCCO SYSTEMS I LS $ 103.440 00 $ 103 440 00 100% 5 103,440 00 0% S. • $ 103,440 00 100% $ $ 5,172 00
15 MFTAI FRAMING 1 I S $ 52,000 00 5 52 000 00 100% S 52,000 00 0% $ • $ 52,000 CO 100% $ • $ 2.600 00
16 DRYWALL 1 LS $ 43,35000 $ 4335000 100% S. 43.35000 0b. $ $ 43,35000 100% 5 $ 2,16750
1/ ACOUSTICAL CEIL NOS/HARD CEILINGS 1 LS $ 41 700 00 $ 41 700 00 100•% $ 41,700 00 0% $ • $ 41,700 60 100% $ • -$ 2,085 00
18 NI ERIOR 00045/GLAZING I LS $ 183 600 00 5 18360000 100% S 183,60000 0% S • 5 183,60000 100% $ • S 9,18000
19 PLUMBING I LS $ 142,266 00 $ 142,266 00 100% $ 142,266 00 0% $ - $ 142,286 00 100% $ • B 7,113 30
20 ELECTRICAL 1 LS $ 251,53700 $ 251,53700 100% $ 751,53700 CII, $I • $ 251,53700 100% $ • $ 12,57685
71 FIRE SLIPPRFSSION I LA $ 115,59700 $ 115,59700 10094,, 3 115.59700 0% O. • 5 115,59700 100% $ • $ 5,779 B5
22 MECHANICAL HVAC 1 I S $ 212,000 00 $ 212.000 00 100% $ 212,000 00 0% 5 • $ 212,000 00 100% 5 • $ 10,d00 00
23 MILLWORK 1 LS $ 65,048 00 $ 65,048 00 100% S 85,048 00 0% $ 65,048 00 100% $ S 3,252 40
24 FLOORING/TILE 1 LS 5 48,800 00 S 48,800 00 10U% $ 48,8C0 UO 0% $ • $ 48,860 00 100% $ $ 2,44D DO
25 PAINTING INTERIOR/EXTERIOR 1 LS 5 52,42200 5 52,422 00 10O-. $• 52,42200 0% $ • $ 52,42200 1013% $ • S 282110
26 SPECIALTIES I SIGNAGE 1 IS $ 17,000 OD S 12,00000 1004 $ 12,00000 0%% 5 • $ 12,00000 100% $ • 5 600 DO
Tolal Orginal Contract Amount _ _ _ _ __54,600,705.00 54.600,705.00. 1. _$L6Q,105,001{' - 1 $0.00 $0.00 84.600.705.00 100% ^50.001 S230.036.26
Change Order81 1 LS $� 36,657,70 $36,657.70 100% $ 36,657,70 0% _ $ 36,657.70 100% $0.00I 51,832.89
Change Order#2 1 LS $ 75,547.29 575,547.29 88% $ 66,664.13 12% $ 8,863.16 $ 75,547.29 100% $0.00 $3,777.36
Change Order N3-Luquidated Damages 1 LS $ (217,500.00) 00-$217,500.00 04A $ - 1 % $ (217,500.001 $ (217,500.00) 100% $0.00 -$10,675.00I
36658 $4,495,409.99 $4,495,409.99 54,704,026.63 -5208,616.84 50.00 $4,495,409.99 $0.00 $224,770 50
Previous Payments Previous Payments Previous Payments
1 $62,277.25 11 $216,842.88 21 5213,249.02 1. Contract Amount $ 4,600,705.00
2 $312,750.77 12 $40,023.50 22 $285,153.56 2. Executed Change Orders $ (105,295.01)
3 $60,762 00 13 $196,106.11 23 $97,097.27 3. Total Contract(1)+(2) $ 4,495,409.99
4 $244,344 75 14 $125,400.00 24 5182,726.53 4. Work Performed on Contract Amount(1) $4,600,705.00
5 $226,506 96 15 $397,975.80 25 $235,210.94 5. Work Performed on Change Orders(2) -$105,295.01
6 8113,532.54 16 $134,230.88 26 $95,550.49 6. Materials stored $0.00
7 $150,193.56 17 5172,294.03 27 $111,940.91 7. Total Completed&Stored(4)+(5)+(6) $4,495,409.99
8 $165,881.77 18 $79,203.97 28 $125,444.51 8. Retainage"5%of Item(7) $0.00
9 $1D4,517.73 19 5101,865.27 9. Less Previous Payments Made(or)Invoiced $4,468,825.49
10 $74,265.93 20 5143,456.56 10.Payment Amount Due this Application(7}-(8)-(9) $26,584.50
TOTAL $4,468,825.49
<AP Invoice
i';$ r Date Invoice#
CONTRACTING CORP. 3/11/2026 707
5105 BIanding Blvd
Jacksonville,FL 32210
904-647-9200 Bill To
Project
Clay Co Utility Authority
3176 Old Jennings Rd Adrnin Bldg Expansion
Middleburg.FL 32068
Estimate Previously Invoiced Description Amount
4,600,705.00 4,370,669.75 CONTRACT#Bid 21/22-All 230,035.25
36,657.70 34,824.81 CO#1 -Addtl RCP and Demo of Existing Sidewalks(approved 2-3-2023) 1,832.89
75,547.29 63,330.93 CO#2- 12,216.36
-217,500.00 CO#3 Liquidated Damages G 5 c o� .9 p d -217,500.00
/
a m072. V I°-
Total $26,584.50
J .
ram`' `
PSG
C
6Xhi'ci'iip �0Gl e
Project Title: Clay County Utility Authority New Administration Bldg.
Owner: Clay County Utility Authority
Location: 3176 Old Jennings Rd, Middleburg, FL 32068
Substantial Completion Date: September 8, 2025
KBT Contracting Corp (KBT) hereby warrants all labor, materials, and workmanship for a period of 24 months from the
Substantial Completion Date for all scopes as described and defined in the contract specifications for the above
referenced project. If repairs due to defective workmanship are required at any time while the project is under this
warranty, KBT shall make such repairs within 72 hours of notification, unless additional time is permitted by the Owner.
Failure to perform repairs within the time specified shall be grounds for having the repairs performed by others and the
cost of such repairs billed to KBT. Any issues should be addressed to our office. Our contact information is listed below.
KBT Contracting Corp.
5105 Blanding Blvd. -
Jacksonville, FL 32210 Rebecca E. Timmons, President
Office: (904) 647-9200 -tiO
Mobile: (904) 591-5326
Fax: (904) 771-2876 CONTRACTING CORP.
Email: info@kbtcorp.com Lic: CGC1520730
CBC058625
CCC1330401 v
r4
CONTRACTOR'S AFFIDAVIT OF PAYMENT
The undersigned, being first sworn,states as follows:
1.The Affiant, Rebecca E.Timmons,is the President of KBT Contracting Corp.and is authorized to
submit this Affidavit.
2. Under a contract with Clay County Utility Authority(the"Owner"),the Affiant provided labor,
laborers, materials,services, machinery,tools,equipment,or fixtures ("Services")for improvements of
the Owner's real property at 3176 OLD JENNINGS ROAD, MIDDLEBURG, FLORIDA 32068(the"Real
Property").
3.The Affiant hereby acknowledges$125,444.51 in payment for the Services provided to or for use on
the Real Property before December 8,2025.This amount represents Progress Payment#28 under the
contract.
Z... ........„...._
Rebecca Timmons
State of Florida
County of Duval `
Signed and sworn to [or affirmed] before me on 1\ ZC\-- ,\j4_ , by
Rebecca Timmons as President of KBT Contracting Corp.
_f_.. \,,.\TIVILALV IN 410,_( :)._ ____
Signatur of notarial office
My commission expires:08/03/2027
Notary public State of F of r da�1
Kimbarl
Y Cisco
,_,, 111 n My Commission HH<15962
Expires 8/3/2027
'mil—`(.
uo bhide & hall
architects
Jeremy D. Johnston, MBA, PE (Lic. FL) February 6, 2026
Executive Director
Clay County Utility Authority
RE: Final Payment—CCUA Contract No.: 4020-004
Dear Mr. Johnston,
The intent of this letter is to outline the liquidated damages reflected in the current completion of the
project
Original Contract Execution Date: July 20, 2022
Notice To Proceed: January 27, 2023
Original Substantial Completion Date: January 12, 2024
*Revised Substantial Completion Date: June 30, 2024
Original Final Completion Date: January 27, 2024
*Revised Final Completion Date: July 15, 2024
*The revised dates above are reflected in the most recent change order No 4 issued on July 9,2024.
Actual Substantial Completion: September 8, 2025
Days past Substantial Completion: 435 days
*Liquidated Damages: 420 days, $500/day: $217,500.00
*Liquidated Damages:As illustrated in the Standard Form of Agreement(Section 0500, 4.03) of the
contract documents, is$500/per day that expires after the time specified for Substantial Completion until
the work is Substantially Complete. Following Substantial Completion, the contractor is provided 30 days
to complete Final completion with a Liquidated Damage assessment of$250/day that expires until the
project is deemed Finally Complete.
Pay App#28 was presented showing a draw request of$133,883.51 and Retainage of$235,645.50.
We advised rejecting the Pay App #28 as presented and paying a total of $125,444.51
Final Pay App received on February 6, 2026 requested payment for all Retainage, in the amount of
$235,645.50
Total contract amount: $4,712,909.99
Liquidated Damages (see above): $217,500.00
Total Previous Payments: $4,468,825.49
Pay App#29 (recommended Payment) $26,584.50
Total Due: $4,495,409 99
Please let us know if you ha any questions or require additional discussion on the above.
Thank you,
David S Shively,AIA
Architect— FL#0099028
Senior Vice President
1329 Kingsley Ave, Suite C, Orange Park, FL 32073 904.264.1919 Bhide-Hall.com AR91953 BHA#202135