HomeMy WebLinkAbout06.b.01.a CA Beck Auto Sales Agreement Extension EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Approval of Contract Extension for Beck Auto Sales, Inc. (Beck) Contract for New
Municipal Vehicles, Cars, Vans, Sport Utility Vehicles, and Light Trucks
Date: April 16, 2026
BACKGROUND:
On March 4,2025,the Board of Supervisors granted approval to piggyback the City of Tallahassee
(COT)Contract#5180 with Beck for the purchase of new municipal vehicles,including cars,vans,
sport utility vehicles, and light trucks.
The COT Master Contract has since been amended to extend its term through December 31,2026,
unless terminated earlier under the original contract provisions. This amendment represents the
final extension allowed under the contract.
Consistent with this extension, CCUA and Beck mutually agree to extend their piggyback
agreement through December 31, 2026, under the same terms and conditions established in the
COT Master Contract.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve the extension of the contract with
Beck Auto Sales,Inc. for the purchase of new municipal vehicles-cars,vans, sport utility vehicles,
and light trucks, through the contract term ending December 31, 2026.
ATTACHMENTS:
Beck Auto Sales, Inc. First Amendment(Extension)
City of Tallahassee Amendment No. 1
//DP(Author)
//DP,JM AE(Review)
//DP(Final)
FIRST RENEWAL OF CONTRACT
BETWEEN
CLAY COUNTY UTILITY AUTHORITY
AND
BECK AUTO SALES,INC.
THIS FIRST RENEWAL to the NEW MUNICIPAL VEHICLES, CARS, VANS,
SPORT UTILITY VEHICLES, AND LIGHT TRUCKS CONTRACT, is made and entered
into this day of ,2026,by and between CLAY COUNTY UTILITY
AUTHORITY ( "CCUA"), an independent special district and political subdivision of the State
of Florida, existing and created under Chapter 94-491, Laws of Florida, Special Acts on 1994,
whose primary business address is 3176 Old Jennings Road, Middleburg, Florida 32068, through
an interlocal agreement with the CITY OF TALLAHASSEE AND BECK AUTO SALES,INC.
(the "Contractor"), a Florida corporation, whose primary business address is 256 Hwy 17 North,
Palatka, Florida 32177. CCUA and the Contractor may hereinafter be referred to individually as a
"Party" or collectively as the "Parties."
WITNESSETH
WHEREAS, CCUA and BECK AUTO SALES, INC. entered into the NEW
MUNICIPAL VEHICLES, CARS, VANS, SPORTS UTILITY VEHICLES, AND LIGHT
TRUCKS CONTRACT as of March 4, 2025 (the "Original Agreement");
WHEREAS, CCUA and the Contractor desire to extend the Original Agreement by
entering into this First Renewal as set forth herein;
NOW,THEREFORE, for good and valuable consideration,the receipt and sufficiency of
which is hereby acknowledged, the Parties do hereby agree as follows:
1. DESCRIPTION OF CHANGES
a. The term of the Original Agreement shall be extended through December 31, 2026.
Both parties hereby acknowledge that this Agreement may be annually renewed upon
mutual agreement of both Parties.
b. The rates in the Original Agreement are hereby amended as detailed in Exhibit 'A'.
2. MISCELLANEOUS
a. This First Renewal and all Ancillary Documents may be executed by providing an
electronic signature under the terms of the Electronic Signatures in Global and National
Commerce Act, 15 U.S.C. §§ 7001 et. seq., and Chapter 668, Florida Statutes and
delivered by email or other electronic delivery method which will have the same force
and effect as a written signature.
Page 1 of 3
b. This First Renewal,when executed by the Parties,shall be effective as of the date stated
above. This First Renewal fully and completely expresses the agreement of the Parties
with respect to the matters contained herein and shall not be modified or further
amended except by written agreement executed by each of the Parties hereto. The
Contractor understands and agrees that no representations of any kind whatsoever have
been made to it other than as appear in this First Renewal, that it has not relied on any
such representations, and that no claim that it has so relied on may be made at any time
and for any purpose.
c. This First Renewal may be executed in any number of counterparts,each of which shall
be deemed original;however, all of which when taken together shall constitute one and
the same instrument.
d. Except as amended and/or modified by this First Renewal, the Original Agreement is
hereby ratified and confirmed and all other terms of the Original Agreement remain in
full force and effect, unaltered, and unchanged by this First Renewal. Whether or not
specifically amended by this First Renewal, all of the terms and provisions of the
Original Agreement are hereby amended to the extent necessary to give effect to the
purpose and intent of this First Renewal.
(Signature Page Follows)
Page 2 of 3
IN WITNESS WHEREOF,the Parties have executed this First Renewal, effective as of the date
indicated above.
'-`13E,CNK AUTO SALES,INC.:
By:
Printed Name: Paul Ferschke
Title: DIRECTOR FLEET OPERATIONS
CLAY COUNTY UTILITY AUTHORITY:
By:
Printed Name: Jeremy D. Johnston, MBA, P.E.
Title: Executive Director
ATTEST:
By:
Printed Name: Darrin G. Parker
Title: Procurement Manager
Execute in Triplicate Distribution(electronic):
1. Beck Auto Sales, Inc.
2. CCUA Procurement Department
3. CCUA Project Manager—User Department
Page 3 of 3
EXHIBIT 'A'
Option Vehicle Piggy Mark up
Year Make Model Bed Code Cost Base Veh +Opt Back Fee Subtotal 2/ Delivery Concession 2025 Price
2026 Ford Maverick PU W8A $ 899.00 $ 29,385.86 $ 30,284.86 $ 200.00 $ 30,484.86 $ 609.70 $ 100.00 $ (100.00) $ 31,094.56
2026 Ford Maverick PU W8A $ 899.00 $ 29,385.86 $ 30,284.86 $ 200.00 $ 30,484.86 $ 609.70 $ 100.00 $ (100.00) $ 31,094.56
2026 Ford Maverick PU W8A $ 899.00 $ 29,385.86 $ 30,284.86 $ 200.00 $ 30,484.86 $ 609.70 $ 100.00 $ (100.00) $ 31,094.56
2026 Ford Maverick PU W8A $ 899.00 $ 29,385.86 $ 30,284.86 $ 200.00 $ 30,484.86 $ 609.70 $ 100.00 $ (100.00) $ 31,094.56
2026 Ford Transit Cargo Van R1C $ 1,999.00 $ 51,843.58 $ 53,842.58 $ 200.00 $ 54,042.58 $ 1,080.85 $ 100.00 $ (3,100.00) $ 52,123.43
_2026 Ford F-250 Reading Box F2B $ 12,957.00 $ 50,095.72 $ 63,052.72 $ 200.00 $ 63,252.72 $ 1,265.05 $ 100.00 $ (3,300.00) $ 61,317.77
L 2026 Ford F-250 Reading Box F2B $ 12,957.00 $ 50,095.72 $ 63,052.72 $ 200.00 $ 63,252.72 $ 1,265.05 $ 100.00 $ (3,300.00) $ 61,317.77
CITY OF
TALLAHASSEE
AMENDMENT 1 TOAGREEMENT NO. 5180
CONTRACT FOR NEW MUNICIPAL VEHICLES, CARS
VANS, SPORT UTILITY VEHICLES, AND LIGHT TRUCKS
THIS AMENDMENT is made this 01/16/2025 , between the CITY OF TALLAHASSEE, a Florida
municipal corporation (the"City"), and BECK AUTO SALES, INC., a Florida profit corporation (the"Vendor").
The City and the Vendor may be referred to individually as a "Party" and together as the "Parties."
RECITALS
WHEREAS, the Parties entered into Agreement No. 5180 ("Agreement") dated January 1, 2022, for
the purchase of New Municipal Vehicles, Cars, Vans, Sport Utility Vehicles, and Light Trucks, under RFP
No. 096-21-KM; and,
WHEREAS, the Parties desire to amend the Agreement to address changes to Section 3, Purchases
Made by Other Public Agencies, and to extend the Agreement term pursuant to Section 7, Term.
NOW, THEREFORE, in consideration of the following mutual covenants set forth herein and other
good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the Parties
hereby agree to amend the Agreement as follows:
1. Section 3. PURCHASES MADE BY OTHER PUBLIC AGENCIES, is hereby deleted, and replaced
with the following:
A. With the consent and agreement of the Vendor and the City, purchases may be made by
other local, state, or national governmental agencies, political subdivisions, or other public
entities under this Agreement. Potential purchaser(s) MUST submit their request for
utilization to Fleet Contract Manager, Kathy Crum via email at kathy.crum@talgov.com prior
to purchasing under this Agreement. These purchases shall be governed by the same terms
and conditions stated herein.
Amendment 1 to Agreement No.5180
Beck Auto Sales,Inc.
Page 1 of 3
(1) The City charges an administrative fee of$200.00 per vehicle sold. The Vendor shall
be responsible for reporting, collecting, and remitting the administrative fee(s) to the
City for purchase(s) made by other local, state, or national governmental agencies,
political subdivisions, or other public entities pursuant to this Agreement. Should any
such purchases be made, the Vendor is responsible for submitting a quarterly report
identifying all sales made during the applicable quarter via email to the Fleet Financial
Team at fleetadmin@talgov.com, with a copy to Fleet Contract Manager, Kathy Crum
at kathy.crum@talgov.com. The subject line of the email should reference:
Reporting Administrative Fees - Agreement No. 5180.
(2) The Vendor shall remit all administrative fees to the City at the end of the quarter in
which payment is received from the purchaser. An email identifying the amount(s)
and check number(s) MUST also be submitted to the Fleet Financial Team, with a
copy to Fleet Contract Manager, Kathy Crum prior to mailing. For questions or
requests for Agreement Documents, please contact Kathy Crum at (850) 891-5229.
(3) Administrative fee payments shall be made by check with Payment Administrative
Fees-Agreement No. 5180 referenced on the check. Administrative fees should be
mailed to the following address:
Fleet Management Administration
Attn: Fleet Financial Team
400 Dupree Street
Tallahassee, FL 32304
B. This Agreement in no way restricts or interferes with the right of any local, state, or national
governmental agency or political subdivision or other public entity to independently address
any or all these terms as required by law or to supplement the Agreement if a specific term
is not addressed herein.
2. Section 7.B. Extension Term, is hereby deleted, and replaced with the following:
B. Extension Term. Upon written, mutual agreement by the Vendor and the City, this Agreement
may be extended at the conclusion of the Initial Term for an additional two (2) years (the
"Extension").
Amendment 1 to Agreement No.5180
Beck Auto Sales,Inc.
Page 2 of 3
3. The term of the Agreement is hereby extended for two (2) additional years through December 31,
2026, unless earlier terminated in accordance with the original terms of the Agreement. This is the
final extension permitted under this Agreement.
4. Except as specifically amended hereby, the terms and conditions of the Agreement shall continue in
full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by their duly
authorized representatives as of the date set forth in the introductory clause.
BECK AUTO SALES, INC. CITY OF TALLAHASSEE
By: P,PzaR ,„ os„, =r, By:
Name: Preston B Sloan Veronica McCrackin, Procurement Manager
Title: President
Attest:
By: r
•Ncoae ortqFo,_y
James 0. Cooke, IV, City Treasurer-Clerk
Approved as to form:
B Krr�l2rzd e tide-'
y. Kristen M for 16,20251 24 EST
Breanna Green, Assistant City Attorney
Amendment 1 to Agreement No.5180
Beck Auto Sales,Inc.
Page 3 of 3
CITY OF
TALLAHASSEE
Legal Routing Memo
Date: 1/7/2025
To: City Attorney's Office
From: Fleet
Subject: Legal Review of
❑CONTRACT NO. 5180
❑XAMENDMENT NO. 1
❑MEMORANDUM OF UNDERSTANDING OR AGREEMENT
❑OTHER
This document relates to solicitation RFP-096-21-KM Municipal Vehicles, Cars Vans, Sport Utility
Vehicles, And Light Trucks
Document has been reviewed and considered ready for execution by either or both:
Procurement Signature: Keith Milton
Department Signature: Kathy Crum
TO BE COMPLETED BY LEGAL
Legal review completed on: 1/9/2025
Legal review performed by: Breanna Green
Approved for execution: ❑Ryes ❑no
L