HomeMy WebLinkAbout04.a Minutes 061626 (2) MINUTES
CLAY COUNTY UTILITY AUTHORITY
June 16, 2026
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Bourre offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Bourre, Mr. Hingst, Ms. Lebesch, and
Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Darrell Damrow, Assistant Chief Operations Officer/
D&C General Superintendent David Rawlins, Customer Service & Billing Manager Diana Strickland, Service
Availability Manager Melisa Blaney, Procurement Manager Darrin Parker, Communication & Public Relations
Specialist Ashley Taliaferro, Development Services Analyst Jennifer Cron, Contract & Procurement Specialist
Courtney Hinson, Administrative Assistant Operations Alicia Ellis, Procurement Buyer Claire Smith, and
Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Brent Langford—25 years
b. Jack March— 5 years
c. Marvin Short— 5 years
d. Matt Jeffers— 5 years
e. Mike Rapp— 15 years
Executive Director Jeremy Johnston presented a plaque to Water/Wastewater Maintenance Mechanic Matt
Jeffers, Field Service Technician Jack March, Repairs Foreman Marvin Short their acknowledging five years of
service. Chief Operator Water Mike Rapp and Sewer Line Inspection Technician Brent Langford also received
a plaque in recognition of their fifteen and twenty-five respective years of employment with the CCUA.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, June 2, 2026
After discussion, Mr. Bourre moved, seconded by Ms. Lebesch, and carried 5-0, to approve the minutes
of the June 2, 2026, Regular Meeting.
Item No. 6—Approval of Consent Agenda
After discussion, Mrs. Taylor moved, seconded by Mr. Bourre, and carried 5-0, to approve the Consent Agenda
as follows;
June 16, 2026
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $3,877,473.61
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract -None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy -None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Extension of the Benefits Administrative Services
Agreement with Risk Management Associates, Inc. dba Public Risk Insurance
Advisors
2) Approval of Supplemental Agreements and Change Orders —None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KH25/26-13 — Water Service to 13 & 17 SE Nelsons Point (W T
Construction, Inc.) — 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's debt
service - $6,372.37
2) Developer Agreement KU25/26-40 — Settlement Agreement #2 for Lincoln Memorial
University at 1750 Wells Road (Lincoln Memorial University) — 1.232 ERC's water,
1.232 ERC's AWS, 1.232 ERC's SJRWMD, 1.232 ERC's debt service - $1,751.70
3) Developer Agreement KU25/26-41 — Water and Wastewater Service to 600 Aberdeen
Court (Millely and William Summers, III) — 1 ERC water, 1 ERC wastewater, 1 ERC
AWS, 1 ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $16,531.21
4) Developer Agreement MU25/26-11 — Kelli Grove Multi-Family — 90 Units — 2542
Sandridge Road (Kelli Grove, Ltd.) — 31.50 ERC's water, 31.50 ERC's wastewater, 5.00
ERC's reclaimed, 31.50 ERC's AWS, 31.50 ERC's SJRWMD, 31.50 ERC's debt service
- $216,450.41
Item No. 7—Customer Account Adjustments—None
Item No. 8 —Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. Alternative Water Supply 2026 Annual Update
Chief Engineer Darrell Damrow provided an update on the Alternative Water Supply (AWS) surcharge
and the increases to the potable water connection charges which were authorized and implemented under
CCUA Rate Resolution Number 2015-2016-01. Section 4.(7) of the Resolution requires staff to report to
the Board each year regarding the adequacy of the current AWS surcharge and connection charges. He
also reviewed the progress of the project during the 2025/2026 Fiscal Year and recommended a 3%
increase to AWS surcharge and connection charge, which is consistent with the adopted plan. The
June 16, 2026
proposed 3% increase to the AWS surcharge from $1.26 to $1.30 and connection fee from $411.64 to
$423.99, will be included as a part of the proposed 2026/2027 Fiscal Year Budget, as presented by Mr.
Damrow. No action was requested or required on this item; it will be included in the 2026/2027 Fiscal
Year Budget.
b. Proposed Amendment No. 1 to Supplemental Agreement No. 2 with Ardurra Group, Inc. for Civil and
Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide
professional engineering services Keystone Heights WRF Expansion
Mr. Damrow presented proposed Amendment No. 1 to Supplemental Agreement No. 2 with Ardurra
Group, Inc. for Civil and Environmental Engineering Professional Services Agreement RFQ 2023/2024-
A01 to provide professional engineering services associated with the proposed Keystone Heights WRF
Expansion. CCUA operates and maintains the KH WRF that serves predominately commercial portions
of the Keystone Heights service area. The KH WRF has a permitted annual average daily flow (AADF)
treatment capacity of 0.074 million gallons per day (mgd) and discharges treated water to rapid
infiltration basins (RIBs) that have a permitted AADF capacity of 0.200 mgd. The Keystone Heights
area is a prominent recharge area, so this water is beneficially reused through recharge. Ardurra recently
completed the design to increase the capacity of the KH WRF to 0.200 mgd AADF and convert it to a 4-
stage nutrient removal process. The design includes provisions to meet high level disinfection in the
future. The expansion to 0.200 mgd would likely serve the KH service area for ten to fifteen years
before further expansion is needed. With the 100% design, Ardurra delivered an updated Opinion of
Probable Construction Costs (OPCC) to expand the plant. The updated OPCC of$9,124,857.20 exceeds
the project budget of $8,629,021 and the OPCC delivered with the Basis of Design Report (BODR),
$6,244,155, by 46%. Given the exceedances noted above, staff would like to reevaluate the expansion
plan to determine if a smaller capital investment could serve the needs of the community for 3-5 years.
A preliminary analysis indicates that an expansion to 0.100 mgd could be accomplished using a
combination of the current plant, existing surplus equipment, and more modest improvements that
would allow KH WRF to serve the immediate needs of the area. It would not prepare the plant to meet
high level disinfection standards, but those standards are not likely to be implemented in the near term.
With Ardurra having completed the BODR, full design, and original permit modification application,the
most efficient action is to engage them to do the additional analysis. Their work completed to date will
allow them to analyze and modify modeling, process flow, calculations, applications, etc., with far less
effort than engaging a new consultant. Ardurra has provided a scope and fee proposal to perform the
analysis, design, and permitting for $51,013.80. There is $29,636.87 remaining on SA 2 for unused
services that can be applied toward the revised scope of work. The amendment proposed is for a not to
exceed total of $21,376.93. Because the design and permitting are dependent on the results of the
analysis, the work will be billed on a time and materials basis. After discussion, Mr. Hingst moved,
seconded by Mrs. Taylor, and carried, 5-0, to approve Amendment No. 1 to Supplemental Agreement
No. 2 with Ardurra Group, Inc. for Civil and Environmental Engineering Professional Services
Agreement RFQ 2023/2024-A01 to provide professional engineering services Keystone Heights WRF
Expansion in the not-to-exceed amount of$21,376.93.
c. Lake Asbury Master Planned Area Capital Cost Recovery Per ERC Adjustment 2026-2027
Service Development Services Analyst Jennifer Cron presented the proposed Lake Asbury Master
Planned Area (LAMPA) Capital Cost Recovery Per ERC Adjustment-FY 2026-2027. The LAMPA was
established in 2022 to extend trunk water, wastewater, and reclaimed water infrastructure to service
existing and future residential and commercial developments within the designated boundary. In
accordance with the 2022 LAMPA Cost Recovery Policy, the CCUA would invest approximately $30M
in several networks of master trunk mains. The mains were initially based on the original master planned
concepts, provided by developers and engineers. As actual parcels are now being developed, final
alignments of the master trunk mains have been sited to serve the area most efficiently in accordance
June 16, 2026
with updated roadway and utility corridors. CCUA is beginning the design of the final portion of trunk
mains (referred to as LAMPA Red) that will be completed in late 2026. CCUA recovers infrastructure
investment costs through per-Equivalent Residential Connection (ERC) allocations. Under this
methodology, each parcel that connects to the systems is assessed a capital recovery charge based on the
number of ERCs. This charge is reviewed annually in June/July to reflect inflationary pressures and the
carrying costs associated with CCUA's ongoing capital investments. As a result, the ERC-based charge
changes incrementally each year. The proposed charges of $849.63 water, $1,232.49 wastewater, and
$1,081.49 reclaimed are consistent with CCUA's cost recovery policy and are presented for tentative
approval. Upon tentative approval, the updated charges will be incorporated into the FY 26/27 Rates for
public notices, presentation at the Public Rate Hearing, and final Board approval. After discussion, Ms.
Lebesch moved, seconded by Mr. Bourre, and carried 5-0, to grant tentative approval as requested.
d. Middleburg Service Area Development 2026 Annual Updated Acreage Charge
Mrs. Cron provided a presentation to the Board regarding the Middleburg Service Area Development
Policy & Cost Recovery. The Middleburg Service Area ("MSA") was developed to extend water and
wastewater service to existing and future commercial developments in Middleburg. As part of the 1999
MSA policy, the recovery method of CCUA investment is allocated on an acreage basis; therefore, each
parcel that connects to the infrastructure will pay an allocated charge multiplied by the total number of
acres in each parcel. This allocated acreage charge is reviewed annually to reflect inflation and carrying
costs for the CCUA's investment. With carrying charges added to CCUA's investment, the proposed
MSA distribution and collection infrastructure charges for the 2026/2027 fiscal year are $5,867 for
water and $11,272 for wastewater. After discussion, Mr. Mrs. Taylor moved, seconded by Mr. Hingst,
and carried, 6-0, to tentatively approve the updated fees to be included in the proposed 2026/2027 Fiscal
Year Budget.
e. Proposed Approval of the Wastewater Residuals Hauling and Disposal Services Contract with Residual
Management Services, LLC
Contract & Procurement Specialist Courtney Hinson presented the proposed Wastewater Residuals
Hauling and Disposal Services Contract with Residual Management Services, LLC (RMS) associated
with ITB# 2025/2026-A03. The current Wastewater Residual Disposal Agreement with RMS is
scheduled to expire on June 30, 2026, approval of this contract will allow for the continuation of their
services. This contract includes the hauling and disposal of residuals and contaminated soil generated at
CCUA's Water Reclamation Facilities. On May 1, 2026, staff publicly advertised the above-referenced
project on CCUA's OpenGov Procurement Portal and in the Florida Times-Union. During the bid
opening on June 3, 2026, CCUA received one (1) bid from RMS. Staff has evaluated and determined
that RMS remains a qualified, responsive, and responsible bidder. After discussion, Ms. Lebesch moved,
seconded by Mrs. Taylor, and carried 5-0, to approve and authorize execution of the contract with
Residual Management Services, LLC for the Wastewater Residuals Hauling and Disposal Services
Project ITB #2025-2026-A03.
f. Other
Mr. Johnston informed the Board CCUA's water conservation messaging has been very effective in
reducing water usage during the Phase III Water Shortage. He reminded the members of the upcoming
Joint Budget Committee Meeting on July 7, 2026, at noon and shared CCUA's administrative office will
be closed in observance of Juneteenth and Independence Day.
Item No. 10—Legal Business
Mr. Williams informed the Board he has been served information regarding a lawsuit which was filed against
CCUA by the Glenhaven Homeowner's Association.
June 16, 2026
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comments
Mr. James Starnieri of 1800 Southlake Drive, Middleburg, Florida addressed the Board regarding the recent
water main break in front of his home. He shared how pleased he was with staff's timely repair and CCUA's
subcontractor completed the restoration of his driveway.
Item No. 13— Supervisor Comments
Chairman McNees expressed his gratitude for staff's efforts in preparing the information and presentations for
today's meeting.
Item No. 14—Adjournment
Chairman McNees adjourned the meeting at 2:54 P.M.
Michael C. McNees, Chairman
Janice Loudermilk, Recording Secretary
June 16, 2026