HomeMy WebLinkAbout05.b Minutes 09.01.26 Regular Session MINUTES
CLAY COUNTY UTILITY AUTHORITY
September 1, 2026
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Vice-Chairman Petty called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McCall offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3 —Roll Call
Roll Call was taken with Vice-Chairman Petty, Mr. Bourre, Ms. Lebesch, Mr. McCall, and Mrs. Taylor in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Darrell Damrow, Chief Human Resource Officer
Kimberly Richardson, Development Services Manager Melisa Blaney, IT Manager Andrew Marchand,
Procurement Manager Darrin Parker, Communication & Public Relations Specialist Ashley Taliaferro,
Administrative Assistant Operations Alicia Ellis, Contract & Procurement Specialist Countney Hinson, and
Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,August 19, 2026
After discussion, Mr. Bourre moved, seconded by Ms. Lebesch, and carried 5-0, to approve the minutes
of the Regular Meeting held on August 19, 2026.
Item No. 5 —Approval of Consent Agenda
After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 5-0, to approve the Consent Agenda
as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $1,906,083.71
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization -None
3) Sole Source Designation—None
September 1, 2026
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Approval of the Renewal of the Continuing Contract with TB Landmark
Construction, Inc., for the Horizontal Directional Drilling Services, ITB No. 19/20-
A6
b. Approval of the Renewal of the Continuing Contracts for the Geotechnical
Engineering and Testing Professional Services, RFQ No. 2022/2023-A21
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KU25/26-46 — Additional Capacity for the Orange Park Country
Club Clubhouse at 2525 Country Cub Blvd (The Grove OP, LLC) — 4.566 ERC's water,
4.566 ERC's wastewater, 4.566 ERC's AWS, 4.566 ERC's SJRWMD, 4.566
environmental impact, 4.566 ERC's debt service - $27,701.82
2) Grant of Easement — 466 SE 55th Street, 484 SE 55th Street, & 488 SE 57th Street —
Grantor—Call Street Management, LLC
3) Grant of Easement — 1575 Arena Road — Grantor — Clay County Board of County
Commissioners
4) Grant of Easement — 1740 Blanding Blvd — Grantor — 2026 Branan Field Middleburg,
LLC
5) Grant of Easement— 6515 Woodland Drive — Grantor— Wiggins Construction Company
of North Florida, Inc.
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at committee meetings—Personnel Committee Meeting - September 1, 2026
Committee Chairman McCall reported the Personnel Committee met today at 1:00 P.M. to review CCUA's
2025/2026 Fiscal Year Annual Report and review the timeline for the Executive Director's Evaluation. He also
reminded the members to have their responses completed and submitted to Mr. Williams as requested.
Item No. 8—Executive Director's Business
a. July 2026 Financial Package
Ms. Osbourne presented the Financial Statements for July 2026 and reported Operating Income is
$3,998,507 (21%) over budget due to a favorable revenue and a favorable expense variance. Operating
Revenue is $488,261 (1%) over budget and Operating Expenses are $3,510,246 (8%) under budget.
CCUA has gained 1,033 active water accounts and 1,027 active sewer accounts during fiscal year
2025/2026. After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 5-0, to accept
the Financial Statements for July 2026, as presented by Ms. Osbourne.
September 1, 2026 2
b. Proposed Financial Performance Management and Capital Improvement Program Performance
Management Policies for Fiscal Year 2026/2027
Mr. Johnston discussed the proposed Financial Performance Management and Capital Improvement
Program Performance Management Policies for Fiscal Year 2026/2027. Staff presented the draft
Financial and CIP Performance Management policies to the Board on May 19, 2026. Staff also
presented the results of the rate study prepared by Raftelis on July 21, 2026. The Raftelis team provided
the Board with key information emphasizing the importance of establishing sound Financial and CIP
Management policies. Since staff's presentation in May, CCUA's Risk and Safety Manager raised an
important consideration regarding the use of a self-insurance fund versus a risk reserve. The topic
centered on a potential conflict between self-insurance and Federal Emergency Management Agency
(FEMA) criteria for reimbursement. Using the term self-insurance may limit CCUA's ability to receive
reimbursement for damages from federally declared emergencies, whereas a Risk Reserve complies with
FEMA reimbursement requirements. To address this concern, Section 4 (Definitions) and Section 11
(Risk Reserve) in the Financial Performance Management Policy were updated to remove references to
self-insurance and replace them with Risk Reserve. The key elements include: Setting financial
performance targets for debt, reserves, and liquidity; Strengthening Renewal & Replacement, Risk
Reserve, and rate stabilization funding; Aligning CIP planning with growth forecasts and asset lifecycle
needs; Enhancing transparency through consistent financial and CIP reporting. No action was requested
or required at this time on these proposed policies, as they will be incorporated into a Resolution which
will be presented for approval and adoption on October 6, 2026.
c. Request for Property and Casualty Insurance Renewal for Fiscal Year 2026/2027
Risk & Safety Manager Stan Jurewicz addressed the Board regarding the CCUA's FY2026/2027
insurance renewal package which includes property, inland marine, crime, general liability, automobile,
public official liability, workers compensation, material floater and pollution liability policies. After
discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 5-0, to authorize staff to renew the
policies and accept the renewal package, in the amount of$1,488,431, as presented.
d. Pension Plan Amendments and MissionSquare Administrative Services Agreement Amendment
Chief Human Resource Officer Kimberly Richardson presented proposed CCUA Pension Plan
amendments and an amendment to the Administrative Services Agreement with MissionSquare. Under
the current CCUA Pension Plan, Employer contributions are subject to a five-year cliff vesting schedule.
For vesting purposes, a year of service is credited when an employee completes at least 1,000 hours of
service during the applicable Plan Year; therefore, credited vesting may not directly correspond with the
employee's employment anniversary date. Employees who separate from CCUA before completing five
credited Years of Service are 0% vested in employer contributions, while employees who complete five
credited Years of Service become 100% vested. Staff recommended amending the Pension Plan to
provide employees with incremental ownership of employer contributions as service is completed and to
simplify the calculation of vesting service. In addition to the proposed Pension Plan amendments, staff
also recommended approval of an Amendment to the Administrative Services Agreement for Plan
Numbers 305344 and 100366 with MissionSquare Retirement. The amendment establishes defined
service-level expectations and performance standards for MissionSquare Retirement and was developed
in response to service and administrative issues experienced by CCUA. The amendment is intended to
strengthen accountability, establish clearer expectations for plan administration and service delivery, and
provide a framework for monitoring MissionSquare's performance in support of CCUA's retirement
plans. The Administrative Services Agreement amendment is separate from the proposed changes to the
September 1, 2026 3
Pension Plan's vesting schedule and calculation of a Year of Service and is intended specifically to
address the level and quality of administrative services being provided. After discussion, Ms. Lebesch
moved, seconded by Mr. Bourre, and carried 5-0, to approve the Pension Plan Amendments and
MissionSquare Administrative Services Agreement Amendment, as presented.
e. Other
Mr. Johnston wished everyone a safe Labor Day weekend and reminded the members the annual Public
Rate Hearing will be held on Tuesday, September 8, 2026, at 7:00 P.M.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Vice-Chairman Petty thanked Mr. Johnston and staff for their efforts in providing the information for the
meetings today.
Mr. Bourre thanked Mr. Muse and Mr. Paterniti for providing him with a brief tour of the Meadowbrook Water
Treatment Plant to observe a portion of the construction of a new concrete water storage tank.
Item No. 13 —Adjournment
Vice-Chairman Petty adjourned the meeting at 2:24 P.M.
Andrew Petty, Vice-Chairman
Janice Loudermilk, Recording Secretary
September 1, 2026