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Home My WebLink About05.a Minutes 091526 MINUTES CLAY COUNTY UTILITY AUTHORITY September 15, 2026 The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida, on the above-stated date. Item No. 1 —Call to Order Chairman McNees called the meeting to order at 2:00 P.M. Item No. 2—Invocation/Pledge of Allegiance Chairman McNees offered the Invocation and led those in attendance in the Pledge of Allegiance. Item No. 3—Roll Call Roll Call was taken with Chairman McNees, Mr. Bourre, Mr. Hingst, Ms. Lebesch, Mr. McCall and Mrs. Taylor in attendance. Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief Financial Officer Karen Osbourne, Chief Engineer Darrell Damrow, Assistant Chief Operations Officer/General Superintendent Distribution & Collection David Rawlins, Assistant Chief Engineer Joe Paterniti, Environmental Compliance Manager Heather Webber, Procurement Manager Darrin Parker, IT Manager Andrew Marchand, Service Availability Manager Melisa Blaney, Administrative Assistant Operations Alicia Ellis, and Grady H. Williams, Jr., legal counsel to the CCUA. Item No. 4—Employee Recognition a. Danny Philemon— 15 years b. Joseph Paterniti—5 years c. Josh Towns— 10 years Executive Director Jeremy Johnston presented a plaque to Field Service Supervisor Danny Philemon acknowledging his fifteen years of service. Assistant Chief Engineer Joe Paterniti and Inspector Josh Towns also received a plaque recognizing their five and ten years of employment with the CCUA. Mr. Johnston also presented a plaque to Ms. Lebesch in appreciation of her years of service as a former Chairman and distinguished member of the Board of Supervisors. Item No. 5 —Approval of Minutes a. Board of Supervisors Personnel Committee Meeting, September 1, 2026 b. Board of Supervisors Regular Meeting, September 1, 2026 c. Public Rate Hearing, September 8, 2026 After discussion, Ms. Lebesch, seconded by Mrs. Taylor, and carried 6-0, to approve the minutes of the Personnel Committee and Regular Session held on September 1, 2026, and the Public Rate Hearing held on September 8, 2026. September 15, 2026 Item No. 6—Approval of Consent Agenda After discussion, Mr. Hingst moved, seconded by Mr. McCall, and carried 6-0, to approve the Consent Agenda as follows; 1) Approval of Payment of Warrants Warrants totaling $2,750,211.40 a. Schedule of payments to Sole Sources—None b. Schedule of Emergency Repairs/Purchases—None c. Schedule of items initiated under Emergency Contract-None d. Schedule of payments from the Emergency Account—None e. Schedule of claims paid under the Sewage Backup Response Policy-None 2) Request for Asset Disposal Authorization—None 3) Sole Source Designation—None b. Approval of Capital Budget Activities 1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction Contracts or Contract Renewals—None 2) Approval of Supplemental Agreements and Change Orders a. Proposed Supplemental Agreement No. 10 to Master Contract RFP No. 2021/2022- A05 for TankRehab.com, LLC to provide Ground Storage Tank No. 2 Glass Lined Tank Repairs at Fleming Oaks Water Treatment Plant- ITB No. 2021/2022-A28 b. Proposed Supplemental Agreement No. 1 with Anderson Diving Inc., DBA Logan Diving & Salvage for the Outfall Inspection, Maintenance, and Repair Services at the Miller Street Wastewater Treatment Facility and Fleming Island Regional Wastewater Treatment Facility-RFQ#2023/2024-A02 c. Approval of Financing Requests—None d. Approval of Contract Usage—None e. Approval of Developer Agreements, Warranty Deeds & Easements 1) Developer Agreement CU25/26-20 — Henley Middleburg Master Infrastructure (2026 Henley Middleburg LLC, and Henley Triangle Property Owner's Association, Inc.) - $3,340.99 2) Developer Agreement KU25/26-44 — Settlement Agreement #2 for the Borland Groover Clinic at 1681 Eagle Harbor Parkway (ORR Fleming Medical Owner, LLC) — 0.785 ERC's water, 0.785 ERC's wastewater, 0.785 ERC's AWS, 0.785 ERC's SJRWMD, 0.785 ERC's environmental impact, 0.785 ERC's debt service - $4,957.39 3) Developer Agreement KU25/26-50 — Individual Metering of 457 Crabapple Court (Mercy Support Services, Inc.) - $5,915.43 4) Grant of Easement—436 SE 41st Street—Grantor—FNC Homes Inc. 5) Grant of Easement—457 Crabapple Court—Grantor—Mercy Support Services, Inc. Item No. 7—Customer Account Adjustments—None Item No. 8—Business discussed at Committee Meetings -None September 15, 2026 Item No. 9—Executive Director's Business a. 2026/2027 Proposed Budget Chief Financial Officer Karen Osbourne presented a request for approval of the budget and rates for the 2026/2027 Fiscal Year which included the 2026/2027 Operating Budget, Self-Insurance Budget, Capital Budget, Five-Year Capital Plan, Departmental and Capital Budget and Rates. After discussion, Mr. McCall moved, seconded by Mrs. Taylor, and carried 6-0, to accept the Fiscal Year 2026/2027 Budget for incorporation into CCUA's annual resolutions which will have an effective date of October 1, 2026, as presented. b. Approval of Updates to Clay County Utility Authority's Service Availability Policy to incorporate provision for private grinder pump/lift stations Development Services Manager Melisa Blaney presented for approval proposed updates to Clay County Utility Authority's Service Availability Policy to incorporate provision for private grinder pump/lift stations. Staff annually reviews and adopts its Rate Resolution and associated policies to establish the rates, fees, charges, and terms and conditions governing utility service for the upcoming fiscal year. As part of the annual review, staff is proposing updates to the Service Availability Policy to clarify and formally document current procedures related to private wastewater pump/lift stations. The proposed revisions establish clear requirements for developments requesting approval to install a private lift station to serve their project, including responsibility for ownership and maintenance, regulatory compliance, and associated financial obligations. Under the proposed provisions, private pump/lift stations would be limited to serving developments under common ownership where the facilities remain privately owned, operated, and maintained by a single responsible property owner or legal entity. Developments consisting of multiple separately owned fee-simple parcels or lots would be required to construct the lift station and associated facilities with CCUA standards for dedication to CCUA. The proposed revisions are intended to provide consistent requirements for Developers while mitigating CCUA's operational and financial liability associated with privately owned wastewater infrastructure. In multi-owner or multi-business developments, inadequate maintenance, system failure, or regulatory noncompliance could disrupt wastewater service to properties that do not own or control the private infrastructure necessary to maintain service. Requiring applicable facilities to be dedicated to CCUA provides consistent operation, maintenance, and regulatory oversight and reduces the risk of service interruptions resulting from a private property owner's or association's failure to maintain critical wastewater infrastructure. Staff is requesting tentative approval which will allow them to incorporate the proposed provisions into the final Service Availability Policy for formal consideration and adoption by the Board at the October 6, 2026, meeting. Upon formal adoption, the revised policy provisions are proposed to become effective October 1, 2026. After discussion, Mrs. Taylor moved, seconded by Mr. Hingst, and carried 6-0, to grant tentative approval for incorporation into CCUA's Service Availability Policy with an effective date of October 1, 2026. c. FY 26 Capital Improvement Program Year-End Update Mr. Paterniti provided an overview of the CCUA's Fiscal Year 2025/2026 Capital Improvement Plan and the projects which are planned for the upcoming Fiscal Year 2026/2027. This report was for the Board's information only, no action was requested or required on this item. September 15, 2026 d. Other Mr. Johnston shared the completed Water, Sewer, and Reclaimed Rate Study by Raftelis was included in the FYI Section of today's agenda package. He also shared his plans to attend the Clay County Board of County Commissioners meeting on September 22, 2026, where they will consider the pending Board member appointments. Item No. 10—Legal Business a. Executive Director's Evaluation Results Fiscal Year 2025/2026 CCUA's Legal Counsel Grady Williams briefly discussed with the Board the results of the Executive Director's annual evaluation and reported Mr. Johnston's final evaluation score was 94.86%, which equates to an overall rating of 4.74%. Based on this score, Mr. Johnston would be entitled to a merit raise of 2%, consistent with the existing Executive Director's Evaluation Policy and Procedures. After discussion, Ms. Lebesch moved, seconded by Mr. Bourre, and carried 6-0, to approve the results and round the scoring to 95%, adopt and accept the Executive Director's Performance Evaluation, and approve a 3%merit increase based on existing policy, as presented by Mr. Williams. b. Other-None Item No. 11 —Old Business/New Business -None Item No. 12—Public Comments -None Item No. 13— Supervisor Comments Ms. Lebesch expressed her appreciation to everyone here at the CCUA and expressed it has been an honor and privilege to have served on this Board. Chairman McNees shared this is his last meeting as Chairman. and said he is looking forward to the Board's election of a new Chairman and Vice-Chairman at the next meeting. Item No. 14—Adjournment Chairman McNees adjourned the meeting at 2:33 P.M. Michael C. McNees, Chairman Janice Loudermilk, Recording Secretary September 15, 2026