HomeMy WebLinkAbout06.a Minutes 100626 MINUTES
CLAY COUNTY UTILITY AUTHORITY
October 6, 2026
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman McNees offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman McNees, Vice-Chairman Petty, Mr. Hingst, Mr. McCall, Mr. Tabor, and
Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Darrell Damrow, Assistant Chief Engineer Joe
Paterniti, Service Availability Manager Melisa Blaney, Information Technology Manager Andrew Marchand,
Risk & Safety Manager Stan Jurewicz, Communications and Public Relations Specialist Ashley Taliferro,
Administrative Assistant Operations Alicia Ellis, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4— Swearing in of Supervisors and Election of Chairman and Vice-Chairman
Mr. Williams conducted the swearing in of Michael Hingst for appointment to the Board of Supervisors by the
Governor of the State of Florida and Andrew Petty, John Tabor, and Amber Taylor for appointment by the Clay
County Board of County Commissioners (CCBCC) for terms ending on September 30, 2029.
Chairman McNees opened the floor for nominations for Chairman. Mr. McCall nominated Vice-Chairman Petty
to serve as Chairman for the 2026/2027 Fiscal Year, seconded by Mr. Hingst, nomination carried 6-0. After
additional discussion, Chairman Petty nominated Mrs. Taylor to serve as Vice-Chairman for the 2026/2027
Fiscal Year, seconded by Mr. McCall, nomination carried 6-0.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, September 15, 2026
After discussion, Mr. McNees moved, seconded by Mr. McCall, and carried 6-0, to approve the minutes
of the Regular Meeting held on September 15, 2026.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Vice-Chairman Taylor, and carried 6-0, to approve
the Consent Agenda follows;
October 6, 2026 1
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,424,188.23
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract—None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization
a. Asset 2899 and 13902
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Task Order No. 44 with Insituform Technologies, LLC for the
Meadowbrook and Fleming Island Rehab Project- Cured in Place Pipe Lining
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement GC25/26-14 — Chaplet Road - Governors Park STA. 11+31.81
Thru STA. 29+50.00 Infrastructure Only (Governors Park South Community
Development District) - $2,493.21
2) Developer Agreement GC25/26-15 — Saratoga Springs Subdivision Phase 1C —
Consisting of 251 Single Family Lots & 58 Townhomes (SRTG Dev Owner, LLC.)
(Landowner: Peters Creek Investments, LLP)—309 ERC's water, 309 ERC's wastewater,
309 ERC's reclaimed, 309 ERC's AWS, 309 ERC's SJRWMD, 309 ERC's debt service -
$1,838,549.42 (deferred$1,747,166.34)
3) Developer Agreement GC25/26-18 — Water and Wastewater Infrastructure for County
Road 15A Industrial Park(Buckshot Development, LLC) - $1,948.37
4) Developer Agreement KH25/26-18 — Water Service to 6855 SE County Road 21B
(Ashley Slocumb and Allynne Woods)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC debt service—$4,583.70
5) Developer Agreement KU25/26-52 — Water Service to 1178 Clay Street (P & G Capital
Development, Inc.) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service
- $9,366.57
6) Developer Agreement KU25/26-53 — Water and Wastewater Service to 4770 Lakeshore
Drive W (Aras Investment, LLC) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1
ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $11,023.56
7) Grant of Easement— 1178 Clay Street—Grantor—P & G Capital Development, Inc.
8) Grant of Easement — 6855 SE County Road 21B — Grantors — Ashley Slocumb and
Allynne Woods
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings -None
October 6, 2026 2
Item No. 9—Executive Director's Business
a. August 2026 Financial Package
Chief Financial Officer Karen Osbourne presented the Financial Statements for August and reported
operating income is $4,656,267 (22%) over budget due to a favorable revenue and favorable expense
variance. Operating revenue is $717,012 (1%) over budget and operating expenses are $3,939,256 (8%)
under budget. CCUA has gained 1,163 active water accounts and 1,151 active sewer accounts during
fiscal year 2025/2026. After discussion, Vice-Chairman Taylor moved, seconded by Mr. McCall, and
carried 6-0, to accept the Financial Statements for August 2026, as presented by Ms. Osbourne.
b. Change Order No. 1 to Supplemental Agreement No. 1 with Tetra Tech, Inc., for the Civil and
Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide
Professional Engineering Services to construct new Reclaimed Main Extensions in the Northern Clay
County area
Assistant Chief Engineer Joe Paterniti presented proposed Change Order No. 1 to Supplemental
Agreement No. 1 (SA1)with Tetra Tech, Inc., for the Civil and Environmental Engineering Professional
Services Agreement RFQ 2023/2024-A01 to provide professional engineering services to construct
reclaimed main extensions in the northern Clay County area. The Board approved SA1 with Tetra Tech,
Inc. at the December 2, 2025, meeting. Under Change Order No. 1 to SA1, Tetra Tech, Inc. and their
subconsultants will provide professional engineering services for an alternate pipeline route to avoid
impacts to the Natures Hammock neighborhood. Change Order No. 1 will allow Tetra Tech, Inc. to
provide additional design, survey, and environmental services along the alternate pipeline route and
design modifications to the Spencer Water Reclamation Facility reclaimed pump facility to isolate an
existing reclaimed distribution pump as a dedicated pump for reclaimed water transmission, as described
in detail in the Scope and Fee Proposal for Change Order No. 1. The alternate pipeline route is expected
to save on construction costs because it is shorter and requires less restoration than construction through
the existing neighborhood. Staff requested approval of Change Order No. 1 for an additional $27,598, to
SA1 with Tetra Tech, Inc. to provide professional engineering services for the construction of reclaimed
main extensions in the northern Clay County area project for an amended contract amount in the amount
of$726,442. After discussion, Mr. McNees moved, seconded by Vice-Chairman Taylor, and carried 6-0,
to approve Change Order No. 1 to SA1 with Tetra Tech, Inc., as presented.
c. Disclosure of Unsolicited Proposal for Design and Construction of New Water Reclamation Facility in
Keystone Heights
Per Florida Statues, Chief Engineer Darrell Damrow informed the Board staff has received an
Unsolicited Proposal from Mack Industries, Inc. of Astatula, Florida for the design and construction of a
new water reclamation facility in Keystone Heights. Members of staff are still evaluating all the
alternatives for the upgrade and increase of capacity for the facility and will provide a recommendation
to the Board for their consideration once all the options have been considered. The unsolicited proposal
was disclosed to the Board as required by statute, however, no action is being requested at this time.
October 6, 2026 3
d. Other
Mr. Johnston informed the members, a copy of the letter which was sent to the CCBCC in response to
an email which was sent to them from a concerned citizen and a memorandum regarding him being out
of the office to attend a Utility Council meeting was provided at their stations. He also extended an
invitation to the second annual CCUA Employee Appreciation and Training Day which will be held at
the Clay County Shrine Club on Monday, October 12, 2026, and a Trunk or Treat Event being held in
the administrative office parking lot on Friday, October 16, 2026. Looking ahead, Florida's Legislative
Session begins on March 2, 2026, and Clay Day in Tallahassee has been scheduled for March 17, 2026.
Item No. 10—Legal Business
a. Action on proposed Resolution No. 2026/2027-01 — Annual Rate Resolution and Service Availability
Policy
b. Action on proposed Resolution No. 2026/2027-02—Annual Budget Resolution
c. Action on proposed Resolution No. 2026/2027-03 —Annual Five-Year Capital Plan Resolution
Mr. Williams presented for approval proposed Resolution No. 2026/2027-01 which is adopting,
amending, and restating the water and wastewater utility rates, Service Availability Policy, and Fire
Hydrant Meter Policy. After discussion, Vice-Chairman Taylor moved, seconded by Mr. McNees, and
carried 6-0, to approve, adopt, and enact the Resolution with an effective date of October 1, 2026. He
also presented Resolution No. 2026/2027-02 — Adopting the Annual Budget. After discussion, Mr.
Hingst moved, seconded by Vice-Chairman Taylor, and carried 6-0, to approve, adopt, and enact the
Resolution with an effective date of October 1, 2026. He then presented Resolution No. 2026/2027-03 —
Adopting the Annual Five-Year Capital Plan. After discussion, Mr. McCall moved, seconded by Vice-
Chairman Taylor, and carried 6-0, to approve, adopt, and enact the Resolution with an effective date of
October 1, 2026, as presented by Mr. Williams.
d. Action on proposed Resolution No. 2026/2027-04 — Financial Performance Management Policy
Resolution
Mr. Williams presented for approval proposed Resolution No. 2026/2027-0 — Financial Performance
Management Policy Resolution After discussion, Mr. Hingst moved, seconded by Vice-Chairman
Taylor, to approve, adopt, and enact the Resolution with an effective date of October 1, 2026, as
presented.
e. Action on proposed Resolution No. 2026/2027-05 — Capital Improvement Program Performance
Management Policy Resolution
Mr. Williams presented for approval proposed Resolution No. 2026/2027-05 — Capital Improvement
Program Performance Management Policy. After discussion, Mr. McCall moved, seconded by Mr.
McNees, to approve, adopt, and enact the Resolution with an effective date of October 1, 2026, as
presented.
f. Approval of Annual Private Attorney Services Agreements
1) Bachara Construction Law Group, P.A.
2) de la Parte, Gilbert, McNamara& Caldevilla, P.A.
3) Glenn A. Taylor Professional Association
4) Grady H. Williams, Jr., LLM. Attorneys at Law, P.A.
5) Ludwig Hulsey, P.A.
October 6, 2026 4
Mr. Williams presented a request for approval of the Attorney Engagement Package with Bachara
Construction Law Group, P.A., de la Parte, Gilbert, McNamara & Caldevilla, P.A., Glenn A. Taylor
Professional Association, Grady H. Williams, Jr., LLM. Attorneys at Law, P.A., and Ludwig Hulsey,
P.A. After discussion, Vice-Chairman Taylor moved, seconded by Mr. McNees, and carried 6-0,
subject to the final approval of the Attorney General's Office for Bachara Construction Law Group,
P.A., to approve the Attorney Engagement Packages, as presented by Mr. Williams.
g. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13 — Supervisor Comments
Mr. McCall and Mr. McNees both shared will not be able to attend the meeting on October 20, 2026.
Chairman Petty thanked everyone for their efforts and support and welcomed Mr. Tabor to the Board.
Item No. 14—Adjournment
Chairman Petty adjourned the meeting at 2:43 P.M.
Andrew Petty, Chairman
Janice Loudermilk, Recording Secretary
October 6, 2026 5